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Published 30 Aug 2023, 14:19 BST

Official UK procurement notice

NHS SBS BUILDING SAFETY AND FIRE COMPLIANCE FRAMEWORK

Official notice

Authority: NHS Shared Business Services Limited (NHS & healthcare)

Framework agreement13 lotsServicesOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
+8 moreIndustrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)Installation services (except software) (51)Architecture & Engineering (71)Administration, defence and social security services (75)Cleaning & Environmental Services (90)
 Delivery: UK
Framework ceiling (notional)£200,000,000total for 13 lots · framework ceiling, not attributable revenue
Submissions closed 26 Jul 2024awarded 17 Jun 2025
Lots 13see the lot list below

What is being bought13 lots · detail below

Published requirement description

NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement.

Our Approved Organisation list can be found on:

www.sbs.nhs.uk/services/framework-a… ↗

NHS Shared Business Services intends to put in place a Framework Agreement for the provision of Building Safety and Fire Compliance goods and services to be used by NHS SBS Approved Organisations. It includes the following specialised Lots:

Lot 1: Fire Safety -

Lot 1.1: Passive Fire Safety

Lot 1.2: Active Fire Safety

Lot 1.3: Fire Risk Assessments and Consultancy Services

Lot 2: Asbestos -

Lot 2.1: Asbestos Management

Lot 2.2: Asbestos Removal

Lot 3: Lifts - Maintenance, Design, and Installation

Lot 4: Legionella and Water Treatment Services

Lot 5: PAT Testing

Lot 6: Authorising Engineers

Lot 7: Pneumatic Tube Systems - Maintenance, Design, and Installation

NHS SBS is committed to working with Suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements within the Invitation to Tender.

CPV: Advisory and consultative engineering services · Asbestos removal services · Asbestos-removal work · Electrical services · Engineering support services · Environmental engineering consultancy services · Fire blankets · Fire extinguishers · Fire suppression foam or similar compounds · Fire suppression system · Fire-alarm system installation work · Fire-alarm systems · +14 more

How this framework works

From the published notice
Bids received
28 bids on the busiest of 10 lots · 101 suppliers appointed

Lots and requirements (13)Procurement structure

13 lots · no lot values published · same evaluation weights on every lot
Lot #1Lifts - Maintenance, Design, and InstallationAwarded

This Lot involves the provision of planned and reactive maintenance of lifts, and the design and installation of lifts.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 3 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
42416100 Lifts42416120 Goods lifts42416130 Mechanical lifts50750000 Lift-maintenance services71317200 Health and safety services
Lot #2Legionella and Water Treatment ServicesAwarded

This Lot involves the provision of water treatment and legionella management.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 4 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
44611500 Water tanks45232430 Water-treatment work71317200 Health and safety services
Lot #3PAT TestingAwarded

This Lot involves the provision of PAT testing services.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 5 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
71314100 Electrical services71317200 Health and safety services
Lot #4Authorising EngineersAwarded

This Lot involves the provision of authorising engineers for applicable disciplines.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 6 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
71317200 Health and safety services71318000 Advisory and consultative engineering services71333000 Mechanical engineering services71334000 Mechanical and electrical engineering services71336000 Engineering support services
Lot #5Pneumatic Tube Systems - Maintenance, Design, and InstallationAwarded

This Lot involves the provision of planned and reactive maintenance of pneumatic tube systems, and the design and installation of pneumatic tube systems.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 7 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK
Variant bids: not allowed
71317200 Health and safety services
Lot #6Fire Safety - Passive Fire SafetyAwarded

This Lot involves the supply, installation, and maintenance of passive fire safety systems.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 1.1 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
35111200 Firefighting materials35111500 Fire suppression system35111520 Fire suppression foam or similar compounds51700000 Installation services of fire protection equipment71317200 Health and safety services
Lot #7Fire Safety - Active Fire SafetyAwarded

This Lot involves the supply, installation, maintenance, and monitoring of active fire safety systems and equipment.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 1.2 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
31625200 Fire-alarm systems35111200 Firefighting materials35111300 Fire extinguishers39525400 Fire blankets44480000 Miscellaneous fire-protection equipment45312100 Fire-alarm system installation work
Lot #8Fire Safety - Fire Risk Assessments and Consultancy ServicesAwarded

This Lot involves the provision of risk assessments, consultancy services, design, surveys, and audits related to fire.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 1.3 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
71313000 Environmental engineering consultancy services71317000 Hazard protection and control consultancy services75251110 Fire-prevention services
Lot #9Fire Safety - TrainingPlanned

Provision of fire safety training. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.

Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.

Delivery: UK
71317200 Health and safety services
Lot #10Asbestos - Asbestos ManagementAwarded

This Lot involves the provision of surveys, inspections, sampling, monitoring, and emergency response related to asbestos.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 2.1 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
45262660 Asbestos-removal work71317200 Health and safety services90650000 Asbestos removal services
Lot #11Asbestos - Asbestos RemovalAwarded

This Lot involves the removal of asbestos.

Bidders will deliver all the mandatory requirements as detailed in the Specification schedule of the Framework Agreement.

There are additional Selection Qualification (SQ) and Award Questionnaire (AQ) requirements, and Bidder Declarations which are applicable, and Bidders are asked to respond to these also.

A Framework Agreement will be awarded to a maximum of 25 Bidders for Lot 2.2 in each of the following regions: 1. Rest of the UK, and 2. London and the South East.

For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.

Delivery: UK · UK - United Kingdom
Variant bids: not allowed
45262660 Asbestos-removal work71317200 Health and safety services90650000 Asbestos removal services
Lot #12Lifts - MaintenancePlanned

Provision of planned and reactive maintenance. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.

Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.

Delivery: UK
71317200 Health and safety services
Lot #13Lifts - Design and InstallationPlanned

Design and installation of lifts. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.

Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.

Delivery: UK
71317200 Health and safety services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 60%Price: 30%Social value: 10%
Published award criteria (3)
  • Quality: 60
  • Social Value: 10
  • Price: 30
Lot distribution rule: The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice. \nTenders may be submitted for all lots.
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “NHS SBS BUILDING SAFETY AND FIRE COMPLIANCE FRAMEWORK” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Aug 2023, 14:19 BST
Last source update
31 Jul 2025, 08:58 BST
Award evaluation window
26 Jul 2024 – …
Authority reference
SBS10509
FTS notice number
2025/S 000-044547
Classification (CPV)
Advisory and consultative engineering servicesAsbestos removal servicesAsbestos-removal workElectrical servicesEngineering support servicesEnvironmental engineering consultancy servicesFire blanketsFire extinguishersFire suppression foam or similar compoundsFire suppression system
+16 moreFire-alarm system installation workFire-alarm systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03f809 Find a Tender

Publisher note: The Framework Agreement procurement was undertaken as an Open Procedure. The Framework Agreement will commence on 17/02/2025 and end on 16/02/2025. The contract will be awarded for 48 months. Some purchases under this Framework Agreement may have requirements that can be met under this Framework Agreement but the purchase of which may be exempt from the Procurement Regulations. In such cases, Call-off Contracts from this Framework will be unregulated purchases for the purposes of the Procurement Regulations, and Approved Organisations may, at their discretion, modify the terms and conditions of any Call-off Contracts to reflect that Approved Organisation's specific needs.

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations
Appointment period ends
26 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
26 Jul 2024, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

discovery.ariba.com/rfx/19952983 ↗

Timeline

21 Feb 2024 → 31 Jul 2025 · 4 dates
  1. Next notice expected
    21 Feb 2024
  2. Admission / appointment period endsperiod end, not a bid countdown
    26 Jul 2024, 12:00 BST
  3. Bids opened
    26 Jul 2024, 13:00 BST
  4. Notice published
    31 Jul 2025, 08:58 BST

Notice history

4 events · 3 releases on Find a Tender · since 14 Jun 2024
  1. Status changed to active
    14 Jun 2024, 16:33 BST
  2. Procurement method changed
    14 Jun 2024, 16:33 BST
  3. Deadline published: 26 Jul 2024, 12:00 BST
    14 Jun 2024, 16:33 BST
  4. Status changed to complete
    31 Jul 2025, 08:58 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 101admitted to the panel · see the list ↓
Bids received 2821 from SMEs · busiest of 10 lots
Contracts signed 20latest 17 Jun 2025

135 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £200,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Fire Safety - Passive Fire Safety

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Fire Safety - Passive Fire Safety

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Asbestos Removal

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Fire Safety - Passive Fire Safety

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Lifts - Maintenance, Design, and Installation

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Lifts - Maintenance, Design, and Installation

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Legionella and Water Treatment Services

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Legionella and Water Treatment Services

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Legionella and Water Treatment Services

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Legionella and Water Treatment Services

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

  • Legionella and Water Treatment Services

    Signed
    17 Jun 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lifts - Maintenance, Design, and Installation3bids · 3 electronic2——
2 · Legionella and Water Treatment Services15bids · 15 electronic12——
3 · PAT Testing8bids · 8 electronic5——
4 · Authorising Engineers6bids · 6 electronic4——
5 · Pneumatic Tube Systems - Maintenance, Design, and Installation3bids · 3 electronic3——
6 · Fire Safety - Passive Fire Safety27bids · 27 electronic21——
7 · Fire Safety - Active Fire Safety20bids · 20 electronic14——
8 · Fire Safety - Fire Risk Assessments and Consultancy Services25bids · 25 electronic14——
10 · Asbestos - Asbestos Management28bids · 28 electronic21——
11 · Asbestos - Asbestos Removal23bids · 23 electronic20——

Contracting authority & participating public bodies

NHS Shared Business Services Limited

Contracting authorityNHS & healthcarePublic Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-usHealth GB-COH: 05280446 Three Cherry Trees Lane, Hemel Hempstead, East of England, HP27AHContact name, email Published organisation website ↗

Framework contractors & participating bidders

101 commercial parties on the notice · 50 awarded

The first 50 of 101 commercial parties (by name); the JSON mirror lists them all.

Show 40 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria