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Published 19 Dec 2025, 12:14 GMT

Official UK procurement notice

New Grounds Maintenance Contract - Wootton Parish Council

Authority: Wootton Parish Council (Local council)

WorksBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable

Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£54,000≈ £27k / year · £54,000 inc. VAT

Submissions closed 30 Jan 2026

Contract term 2 yrsends 31 Mar 2028 · extension options published · starts 1 Apr 2026

What is being bought

Published requirement description

Wootton Parish Council seeks a contractor for a 2-year grounds maintenance contract (1 April 2026 - 31 March 2028) covering parish green spaces including village green, football/sports pitches, memorial garden, nature walks, pocket park, pathways, hedgerows, and cemetery/closed churchyard. Services include mowing (gang and box mowers), annual hedge flailing, strimming around graves, fences, play equipment and paths, and fortnightly lining of football pitches. Contractors must demonstrate local government experience, access to suitable machinery, compliance with health & safety regulations, and a commitment to quality and flexibility. Tenders will be assessed on 70% quality and 30% price. Submission deadline: 12:00 noon, 30 January 2026.

CPV: Architectural, construction, engineering and inspection services · Construction work

The lotProcurement structure

single lot · value published

Lot #1 2 yrsSMEPublished value£54,000

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs)Value: £54,000 exc. VAT · £54,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

Extensions: The contract includes the option for additional grounds maintenance services during the 2-year contract period (1 April 2026 - 31 March 2028). The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of up to 18 cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements. These additional services will be ordered as required and priced according to the rates submitted in the tender for "single cuts" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council. Additional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement. The purpose of these options is to ensure that all green spaces, pitches, memorial gardens, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs.

45000000 Construction work 71000000 Architectural, construction, engineering and inspection services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Tenders Must be submitted in a sealed Envelope - marked TENDER
The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Tenders will be evaluated on a combination of quality and price, with approximately 70% weighting on quality (experience, resources, approach, and compliance) and 30% on price. The Council will select the most economically advantageous tender in accordance with the criteria set out in the tender documents

Conditions of participation1

Condition of participation
Tenders Must be submitted in a sealed Envelope - marked TENDER
The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Dec 2025, 12:14 GMT
Last source update: 19 Dec 2025, 12:14 GMT
Authority reference: WPC122025
FTS notice number: 2025/S 000-084856
Latest notice: Tender notice (UK4)
Classification (CPV): Architectural, construction, engineering and inspection servicesConstruction work
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05fa3d Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Submission deadline: 30 Jan 2026, 12:00 GMT
Clarification deadline: 23 Jan 2026, 12:00 GMT
Electronic submission: Not allowed

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted in a sealed, marked envelope - TENDER addressed to Mrs A Reynolds, Wootton Parish Council, Wootton Community and Sports Centre, Curtlee Hill, Wootton, Northampton, NN4 6ED

Timeline

19 Dec 2025 → 1 Apr 2026 · 4 dates

Tender notice published307 days ago
19 Dec 2025, 12:14 GMT
Clarification questions by272 days ago
23 Jan 2026, 12:00 GMT
Submission deadline265 days ago
30 Jan 2026, 12:00 GMT
Contract starts205 days ago
1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Tender notice published
19 Dec 2025, 12:14 GMT
UK4

Contracting authority & participating public bodies

Wootton Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLZD-9139-RLNT Wootton Parish Council, Wootton Community & Sports Centre, Wootton, East Midlands, NN46EDContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsWootton Parish Council is seeking a contractor for a 2-year grounds maintenance contract covering parish green spaces, including the village green, sports pitches, memorial garden, nature walks, hedgerows, pathways, cemetery, and pocket park. Services include mowing, hedge flaili…
Technical specifications tenderTechnical specificationsThe contractor must provide all necessary machinery and personnel to carry out grounds maintenance safely and efficiently, including gang mowers, box mowers, strimmers, and hedge flailing equipment. Work must comply with health & safety regulations, including Chapter 8 traffic ma…

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Dec 2025, 12:14 GMT