Official UK procurement notice
NESO Travel Management Services
Authority: NATIONAL ENERGY SYSTEM OPERATOR LIMITED (Public body)
What is being bought
Published requirement descriptionNESO is seeking a single supplier to provide a range of travel services under one solution - Travel Management System (TMS). These services can broadly be broken down as follows: Air, Rail. Hotel, Venue, Groups, Restaurants, Taxi, Car hire, and any other related auxiliary services linked to the Travel Booking Services compliant with the NESO Travel Policy.
Competitive flexible procedure description
- How the procedure runs: Competitive flexible procedure description The submission is a combined submission of PSQ & ITT on the deadline date. NESO will then evaluate and down select in the following stages: Stage 1: PSQ stage, including mandatory exclusion information, pass/fail, scored technical/functional requirements and conditions of participation that will be used to shortlist bidders on the basis of legal and financial capacity and technical ability. The PSQ stage will be evaluated with a down selection to 3 Suppliers whereby outcome letters will be issued to all other Suppliers. · Stage 2: Tender stage with the 3 remaining Suppliers, including initial ITT tenders, presentations, and optional negotiations and final tenders (should NESO elect to hold negotiations). · Stage 3: Contract award, NESO will award the contract to the Bidder who submits the most advantageous tender, subject to satisfactory completion of contract finalisation including incorporation of agreed Supplier furnished functional and operational terms and internal governance processes. The full procurement process and timeline is outlined in the Instructions to Tenderers (ITT). NESO intends to shortlist up to 3 Bidders following the PSQ stage, subject to the tie break process outlined in the ITT. Interested parties are required to complete Non-disclosure Agreements and Non-Collusion Declarations prior to being given access to the procurement documents. Suppliers should refer to the procurement documents and specification for a full description of the scope of services. The estimated value of the contract £ 35,000,000 over an 8 year term is made up of over 90% pass through travel costs.
CPV: Travel management services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£29,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Criteria (Including Social Value).: 70%
- Commercials: 30%
Published award criteria (2)
- Technical Criteria (Including Social Value).: As per Tender Instructions NESO reserves the right to refine the Technical award criteria pursuant to section 24 of the Procurement Act 2023. For example, this may include the weightings attributed to the bidder presentations or other functional/non functional aspects.
- Commercials: As per tender instructions
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Oct 2025, 09:58 BST
- Last source update
- 22 Apr 2026, 12:26 BST
- Award evaluation window
- Submission end – 28 Aug 2026
- FTS notice number
2026/S 000-036551- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cbf0Find a Tender
- How it runs
Competitive flexible procedure description
The submission is a combined submission of PSQ & ITT on the deadline date. NESO will then evaluate and down select in the following stages:
Stage 1: PSQ stage, including mandatory exclusion information, pass/fail, scored technical/functional requirements and conditions of participation that will be used to shortlist bidders on the basis of legal and financial capacity and technical ability. The PSQ stage will be evaluated with a down selection to 3 Suppliers whereby outcome letters will be issued to all other Suppliers.
- Stage 2: Tender stage with the 3 remaining Suppliers, including initial ITT tenders, presentations, and optional negotiations and final tenders (should NESO elect to hold negotiations).
- Stage 3: Contract award, NESO will award the contract to the Bidder who submits the most advantageous tender, subject to satisfactory completion of contract finalisation including incorporation of agreed Supplier furnished functional and operational terms and internal governance processes.
The full procurement process and timeline is outlined in the Instructions to Tenderers (ITT).
NESO intends to shortlist up to 3 Bidders following the PSQ stage, subject to the tie break process outlined in the ITT.
Interested parties are required to complete Non-disclosure Agreements and Non-Collusion Declarations prior to being given access to the procurement documents.
Suppliers should refer to the procurement documents and specification for a full description of the scope of services.
The estimated value of the contract £ 35,000,000 over an 8 year term is made up of over 90% pass through travel costs.
How it was run
Official notice- Requests to participate (first stage)
- 23 Jun 2026, 12:00 BST
- Submission deadline
- 23 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender submissions must be completed on Ivalua
Timeline
14 Oct 2025 → 13 Oct 2026 · 7 dates- Planning notice published378 days ago14 Oct 2025, 09:58 BST
- Market engagement286 days ago14 Jan 2026, 23:59 GMT
NESO would like interested organisations to complete the following form: forms.office.com/Pages/ResponsePage.aspx ↗ which NESO will then collate in order to develop their understanding of the market and complete their assurance process. Further communication in the form of notices will then be published via Find a Tender Service FTS.
- Next notice expected260 days ago9 Feb 2026, 23:59 GMT
- Tender notice published188 days ago22 Apr 2026, 12:26 BST
- Submission deadline126 days ago23 Jun 2026, 12:00 BST
- Award decision expected by60 days ago28 Aug 2026, 23:59 BST
- Contract starts15 days ago13 Oct 2026, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 14 Oct 2025- Pipeline notice published14 Oct 2025, 09:58 BSTUK1
- Preliminary market engagement notice published22 Dec 2025, 10:37 GMTUK2
- Tender notice published22 Apr 2026, 12:26 BSTUK4
- Published value updated to £29,000,00022 Apr 2026, 12:26 BSTwas £20,000,000
- Status changed to active22 Apr 2026, 12:26 BST
- Procurement method changed22 Apr 2026, 12:26 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://neso-suppliers.ivalua.app/page.aspx/en/usr/login?ReturnUrl=/page.aspx/en/buy/homepage Access the Ivalua portal for all documents related to this tender you must have an active login to access the documents - this is free and simple to access via the link above. Please con…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender