Find a TenderAwardedContract award notice

Published 23 Jul 2025, 12:06 BST

Official UK procurement notice

NCD511 - Provision of Janitorial Supplies

Authority: New College Durham (Charity / VCSE)

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable

Sectors: Chemical products (24)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Community & Cultural Services (98) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£129,000≈ £65k / year · £154,800 inc. VAT

Submissions closed 22 Aug 2025awarded 19 Dec 2025

Awarded to Fulli's Paperware Limited

Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

New College Durham was seeking proposals from janitorial suppliers to provide a comprehensive range of janitorial supplies. The purpose of the tender was to ensure the college has access to essential cleaning products and tools to support a safe, clean and hygienic environment for staff, students and the local community.

CPV: Cleaning and polishing products · Fine and various chemical products · Janitorial services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£129,000

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £129,000 exc. VAT · £154,800 inc. VAT

Delivery: North EastEligibility: SME eligible

Extensions: The proposed contract includes a selection of goods which the College uses. However, the list is not exhaustive and could be required for the awarded supplier to add additional products to the contracted product list where necessary. · Extension of contract for a further 24 months is subject to satisfactory performance. Performance will be reviewed upon within the initial period through contract reviews and ongoing performance monitoring based on expressed targets.

24900000 Fine and various chemical products 39800000 Cleaning and polishing products 98341130 Janitorial services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: New College Durham is seeking proposals from janitorial suppliers to provide a comprehensive range of janitorial supplies. The purpose of this tender is to ensure the college has access to essential cleaning products and tools that support a safe, clean and hygienic environment for staff, students and visitors. The aim of this tender is to award a supplier who provides excellent value for money, with janitorial products of high quality. Award criteria includes the following: 1. Delivery & Lead Times (10%) 2. Account Management (3%) 3. Environmental Categorisation (5%) 4. Continuity of Supply (5%) 5. Supplier References (3%) 6. Product Samples (19%) 7. Price (45%) 8. Social Value (10%) Tender opportunity is available via NEPO OPEN Procurement Solution, under Project #OPEN20251307 (NCD511 - Janitorial Supplies). Opportunity is open for opening responses and clarifications until 20th August 2025 at 12noon with a final submission deadline of 22nd August 2025 at 12noon.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Jul 2025, 12:06 BST
Last source update: 19 Dec 2025, 11:39 GMT
Authority reference: NCD511
FTS notice number: 2025/S 000-042330
Latest notice: Contract award notice (UK6)
Classification (CPV): Cleaning and polishing productsFine and various chemical productsJanitorial services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-056483 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 22 Aug 2025, 12:00 BST
Clarification deadline: 20 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Submission and communication regarding the tender should be made via NEPO OPEN Procurement Solution.

Project #20251307 - (NCD 511 - Janitorial Supplies)

All tender documents and submission details are held within the tender opportunity on OPEN.

www.open-uk.org ↗

Timeline

23 Jul 2025 → 19 Dec 2025 · 5 dates

Tender notice published
23 Jul 2025, 12:06 BST
Clarification questions by
20 Aug 2025, 12:00 BST
Submission deadline
22 Aug 2025, 12:00 BST
Contract starts389 days ago
1 Oct 2025, 00:00 BST
Latest notice published309 days ago
19 Dec 2025, 11:39 GMT

Notice history

4 events · 2 releases on Find a Tender · since 23 Jul 2025

Tender notice published
23 Jul 2025, 12:06 BST
UK4
Contract award notice published
19 Dec 2025, 11:39 GMT
UK6
Status changed to complete
19 Dec 2025, 11:39 GMT
Contract signature expected
9 Jan 2026, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £129,0001 award exc. VAT

Bids received 1717 from SMEs

Awarded to	Value	Date	Status
Fulli's Paperware LimitedSMEJanitorial Supplies12 Jan 2026 – 11 Jan 2028 · up to 11 Jan 2030Extensions: If satisfactory performance is reached, an extension will be issued.	£129,000	19 Dec 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
17final-stage tenders · 18 at stage one	17	0	—

Contracting authority & participating public bodies

New College Durham

Contracting authorityPublic authority - sub-central government GB-CHC: XR6326 · GB-PPON: PXXW-9561-YPNJ Framwellgate Moor Campus, Durham, North East, DH1 5ESContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

FULLI'S PAPERWARE LIMITEDAwarded supplierGB-COH: 04970483GB-PPON: PVHB-6739-GVBL Unit 2 King Street, Gateshead, North East, NE8 2YPContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Dec 2025, 11:39 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jul 2025, 12:06 BST