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Published 8 Apr 2026, 12:12 BST

Official UK procurement notice

Mechanical Servicing · UK public procurement notice

Official notice

Authority: THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY (Public body)

ServicesOpen procedureAbove thresholdConcessionSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Concession value (operator's revenue)£435,000operator revenue, not the authority's budget
Submissions closed 29 May 2026
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Each school will require a range of tasks to be completed at different stages of the year. The work includes (please see attached spreadsheet for further details):

  • Heating Plant
  • Pumps
  • Control Systems
  • Strainers
  • Gas Safety Checks
  • Air Conditioning Plant
  • Hot Water Calorifiers
  • Air Handling Plant
  • Extract Fans
  • Water Booster Sets
  • Door Curtains
  • Water Hygeine (Legionella, Coliform, E.Coli)
  • Domestic Hot Water Services
  • POU Water Heaters
  • Cold Water Storage Tanks
  • Cold Water Services
  • Showers and Spray Taps
  • Infrequently Used Outlets
  • TMV's
  • Domestic Expansion Vessels
  • Handriers

The contract should include the provision of water treatment / water hygiene diary, including suitable log sheets to enable to completion of weekly, monthly and quarterly tasks associated with the water treatment tasks completed. The logbook will also include sections for all analytical report sheets, certificates of bacteriological sampling and also clean and chlorination certificates.

  • The authority expects to re-tender this requirement around 8 Apr 2029, 23:59 BST.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£435,000
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £435,000 exc. VAT · £435,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: As buildings age other services maybe required during the contract. · We would like to review contracts every 3-5 years. If an extension works out financially better for the trust we will consider this. We would be happy to consider additional annual extensions for up to two years.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (4)
  • Technical Enterprise: 15%
  • Proven Experience of working with Academies: 10%
  • Proposal quality/complaince: 15%
  • Cost: 60%
Published award criteria (4)
  • Technical Enterprise
  • Cost
  • Proven Experience of working with Academies
  • Proposal quality/complaince
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 8 Apr 2029
First published
8 Apr 2026, 12:12 BST
Last source update
21 May 2026, 14:26 BST
Award evaluation window
Submission end – 30 Jun 2026
FTS notice number
2026/S 000-031883
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-067dd8 Find a Tender

How it was run

Official notice
Submission deadline
29 May 2026, 16:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bids should be submitted by email to Shannon Barden; email [email protected]

Timeline

8 Apr 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published196 days ago
    8 Apr 2026, 12:12 BST
  2. Latest notice published153 days ago
    21 May 2026, 14:26 BST
  3. Submission deadline145 days ago
    29 May 2026, 16:00 BST
  4. Award decision expected by113 days ago
    30 Jun 2026, 23:59 BST
  5. Contract starts51 days ago
    1 Sept 2026, 00:00 BST

Notice history

5 events · 5 releases on Find a Tender · since 8 Apr 2026
  1. Tender notice published
    8 Apr 2026, 12:12 BST
    UK4
  2. Tender notice published
    10 Apr 2026, 08:54 BST
    UK4
  3. Tender notice published
    1 May 2026, 13:33 BST
    UK4
  4. Tender notice published
    19 May 2026, 08:42 BST
    UK4
  5. Tender notice published
    21 May 2026, 14:26 BST
    UK4
Published amendments (3)

We have uploaded the Schools Asset Register

Good morning, Please be advised that we have updated the Asset Register after becoming aware that one of the schools was not displayed. We apologise for any inconvenience this may have caused. Many thanks,

PASSMORE F GAS LOG & PRIMEC DOCUMENTS - UPDATED AS WE WERE INFORMED THE ORIGINAL WAS NOT OPENING

Routine re-releases (5)
  • 2026-04: 2 releases · 8 Apr 2026, 10 Apr 2026

Contracting authority & participating public bodies

THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY

Contracting authorityPublic authority - sub-central government GB-COH: 07736246 · GB-PPON: PVPZ-5271-QXYZ Passmores Academy, Harlow, East of England, CM18 6JHContact name, email, phone

Official documents & specifications (44)

Official links; attachments are not copied

Tender pack and attachments

Show 16 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender

15 further documents are listed in the JSON mirror.