Official UK procurement notice
WD2 – PVC-U and Timber Windows and Doors
Authority: LHC Procurement Group (Public body)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThis notice is listed by LHC on behalf of the Scottish Procurement Alliance (SPA)
The framework will cover the geographical area of Scotland.
This framework is for designed for manufacturers of PVC-U and timber window and door products, who offer both a design, manufacture and supply only and a complete design, manufacture, supply and installation service.
The full list of workstreams available under this framework is:
Lot 1 - Manufacture, Supply and Installation of PVC-U Windows and Doors
Lot 2 - Manufacture, Supply and Installation of Timber Windows and Doors
Lot 3 - Manufacture, Supply and Installation of Aluminium Clad Timber Windows
This framework agreement will commence on the 1st August 2022 and will last for 48 months.
CPV: Installation of door and window frames · Installation of doors and windows · Installation of doors and windows and related components · Installation of window frames · Installation of windows · Timber products
How this framework works
From the published notice- Places
- up to 6 suppliers · 7 bids on the busiest of 3 lots (1.2 per place) · 11 appointed (full)
- Framework period
3 yrs 11 mo from 1 Aug 2022, The extension beyond four years is justified in accordance with the Public Contracts Regulations 2015 due to the operational need to ensure continuity while the replacement framework is being procured.The extension will ensure existing projects can continue to be procured without disruption. No new projects will be initiated under this framework once the replacement framework is live.
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Manufacture, Supply and Installation of PVC-U Windows and Doors - U11Cancelled
This notice is listed by LHC on behalf of the Welsh Procurement Alliance (WPA) The framework will cover the geographical area of Wales. This framework is for designed for manufacturers of PVC-U and timber window and door products, who offer both a design, manufacture and supply only and a complete design, manufacture, supply and installation service. The full list of workstreams available under this framework is: Lot 1- Manufacture, Supply and Installation of PVC-U Windows and Doors Lot 2- Manufacture, Supply and Installation of Timber Windows and Doors Lot 3- Manufacture, Supply and Installation of Aluminium Clad Timber Windows
Lot #2Manufacture, Supply and Installation of Timber Windows and Doors - T5 WS1Cancelled
Lot 2 will cover the design, supply, removal of old and installation of new timber windows and doors for all types of public sector projects.
Successfully appointed companies for this lot offer both a design, manufacture and supply only and a complete design, manufacturer, supply and installation service.
Installation services may be provided either through directly employed teams or via supply chain members that have been assessed and approved by the bidder.
Lot #3Manufacture, Supply and Installation of Aluminium Clad Timber Windows - T5 WS2Cancelled
Lot 3 will cover the design, supply, removal of old and installation of new aluminium clad timber windows for all types of public sector projects.
Successfully appointed companies for this lot offer both a design, manufacture and supply only and a complete design, manufacturer, supply and installation service.
Installation services may be provided either through directly employed teams or via supply chain members that have been assessed and approved by the appointed company.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- General Technical: 40%
- Regional Capability: 20%
- Factory Visit: 10%
- price: 30%
Published award criteria (4)
- General Technical: 40
- Regional Capability: 20
- Factory Visit: 10
- Price: 30
- Suitability
ENVIRONMENTAL MANAGEMENT
UKAS (or equivalent certified by a member of the International Accreditation Forum IAF) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. Where a bidder does not hold such certificate, they will be required to complete a set of questions to evidence their environmental management procedures are in line with ISO 14001.
QUALITY MANAGEMENT
UKAS (or equivalent certified by a member of the International Accreditation Forum IAF) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Where a bidder does not hold such certificate, they will be required to complete a set of questions to evidence their environmental management procedures are in line with ISO 9001.
HEALTH AND SAFETY
The Bidder must hold a UKAS (or equivalent certified by a member of the International Accreditation Forum IAF), accredited independent third party certificate of compliance in accordance with ISO 45001 - proactive risk (Previously BS OHSAS 18001- reactive risk) or equivalent or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
EVIDENCE OF COMPLIANCE WITH EQUALITY/DISCRIMINATION ACT
Bidders will be required to evidence through a number of confirmatory statements they are compliant with the equality act …
- Economic & financial standing
TURNOVER
Minimum average annual turnover requirement (over 4 previous years trading) for each lot is 350,000 GBP.
INSURANCE REQUIREMENTS
Employers (Compulsory) Liability Insurance 5,000,000 GBP
Public Liability Insurance 5,000,000 GBP
Professional Indemnity Insurance 1,000,000 GBP
Product Liability Insurance 2,000,000 GBP
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “WD2 – PVC-U and Timber Windows and Doors” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Jul 2021, 09:19 BST
- Last source update
- 1 May 2026, 09:09 BST
- Award evaluation window
- 18 Jan 2022 – …
- Authority reference
WD2- FTS notice number
2026/S 000-040262- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c616Find a Tender
- Performance terms
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Social value and community benefits Successful bidders appointed to this framework will be expected to work with LHC and our clients to support in the identification and subsequent delivery of social value and community benefits. As such, appointed companies will be required to provide evidence to LHC for each project secured through this framework that they have discussed and identified opportunities to deliver social value and/or community benefits in conjunction with the project and subsequently delivered the identified opportunity.
Publisher note: LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout England, Wales and Scotland (including partners of the Welsh Procurement Alliance - WPA and Scottish Procurement Alliance- SPA) for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their collective' portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements, and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in England, Wales and Scotland as defined by the Public Contracts Regulations 2015 and Public Contracts (Scotland) Regulations 2015 and as listed on https://www.lhc.gov.uk/who-we-work-with/including, but not limited to registered social landlords (RSL's), Tenant management organisations (TMOs) and Arm's length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services and registered charities. Under the terms of this contract the successfully appointed contractors will be required to required to deliver community benefits in support of the public body's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are: - to generate employment and training opportunities for priority groups; - vocational training; - to up-skill the existing workforce; - equality and diversity initiatives; - to make sub-contracting opportunities available to SMEs, the third sector and supported businesses; - supply-chain development activity; - to build capacity in community organisations; - educational support initiatives. Clients wishing to use the framework will need to refer to the further information and guidance document available for this framework which will be available on the LHC,SPA, WPA, CPC and SWPA websites, or request further information from are presentative of the LHC group to identify the specific list of contractors appointed in each regional area within each lot. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public Contracts Regulations 2015 and as listed on https://www.welshprocurement.cymru/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces,fire and rescue services or registered charities. (WA Ref:163293)
How it was run
Official noticeTender documents are also served through a separate tool: https://procontract.due-north.com/Advert?advertId=4e2bd79d-f8df-eb11-810d-005056b64545 ↗
- Appointment period ends
- 18 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 18 Jan 2022, 13:00 GMT
Timeline
5 Oct 2021 → 1 May 2026 · 5 dates- Next notice expected5 Oct 2021, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Jan 2022, 12:00 GMT
- Bids opened18 Jan 2022, 13:00 GMT
- Contract starts1 Aug 2022, 00:00 BST
- Notice published167 days ago1 May 2026, 09:09 BST
Notice history
16 events · 11 releases on Find a Tender · since 12 Nov 2021- Published value published: £30,000,00012 Nov 2021, 15:25 GMT
- Status changed to active12 Nov 2021, 15:25 GMT
- Procurement method changed12 Nov 2021, 15:25 GMT
- Deadline published: 18 Jan 2022, 12:00 GMT12 Nov 2021, 15:25 GMT
- Buyer details updated12 Nov 2021, 15:25 GMT
- Published value updated to £16,000,00012 Nov 2021, 15:35 GMTwas £30,000,000
- Buyer details updated12 Nov 2021, 15:35 GMT
- Published value updated to £20,000,00015 Nov 2021, 09:19 GMTwas £16,000,000
- Buyer details updated15 Nov 2021, 09:19 GMT
- Buyer details updated4 Feb 2022, 10:45 GMT
- Buyer details updated4 Feb 2022, 12:14 GMT
- Status changed to complete27 Jul 2022, 09:32 BST
- Buyer details updated27 Jul 2022, 09:32 BST
- Buyer details updated27 Jul 2022, 09:58 BST
- Buyer details updated27 Jul 2022, 10:31 BST
- Buyer details updated1 May 2026, 09:09 BST
Published amendments (3 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingIV.2.7 | — | 1 Mar 2022 |
Tender submission date has been amended to 01 March 2022 at 12 noon
Extension to Deadline We have extended the timeline, the new deadline for bidders to submit their bid will now be 12pm on 1st March 2022.
Extension to Deadline We have extended the timeline, the new deadline for bidders to submit their bid will now be 12pm on 1st March 2022.
Routine re-releases (11)
- 2022-07: 1 release · 27 Jul 2022
- 2022-02: 3 releases · 4 Feb 2022, 4 Feb 2022
- 2021-11: 3 releases · 12 Nov 2021, 15 Nov 2021
- 2021-07: 1 release · 9 Jul 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £16,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Manufacture, Supply and Installation of PVC-U Windows and Doors
- Signed
- 25 Jul 2022
- Value
- £20,000,000
- Period
- … – 31 Jan 2027
- Status
- active
Manufacture, Supply and Installation of Timber Windows and Doors
- Signed
- 25 Jul 2022
- Value
- £20,000,000
- Status
- active
Manufacture, Supply and Installation of Aluminium Clad Timber Windows
- Signed
- 25 Jul 2022
- Value
- £20,000,000
- Status
- active
Manufacture, Supply and Installation of Timber windows and Doors - T5 WS1
- Signed
- 22 Jul 2022
- Value
- ceiling above
- Status
- active
Manufacture, Supply and Installation of Aluminium Clad Timber windows - T5 WS2
- Signed
- 22 Jul 2022
- Value
- ceiling above
- Status
- active
Manufacture, Supply and Installation of PVC-U Windows and Doors - U11
- Signed
- 22 Jul 2022
- Value
- ceiling above
- Period
- … – 31 Jan 2027
- Status
- active
Manufacture, Supply and Installation of Timber Windows and Doors - T5 WS1
- Signed
- 22 Jul 2022
- Value
- £30,000,000
- Status
- active
Manufacture, Supply and Installation of Aluminium Clad Timber Windows - T5 WS2
- Signed
- 22 Jul 2022
- Value
- £30,000,000
- Status
- active
Manufacture, Supply and Installation of PVC-U Windows and Doors - U11
- Signed
- 22 Jul 2022
- Value
- £30,000,000
- Period
- … – 31 Jan 2027
- Status
- active
Manufacture, Supply and Installation of PVC-U Windows and Doors - U11
- Signed
- 22 Jul 2022
- Value
- ceiling above
- Period
- 1 Aug 2022 – 31 Jan 2027
- Status
- active
- Change The modification relates solely to an extension to the duration of the framework agreement beyond its original term, with the revised expiry date extended to 31st January 2027. The extension is required to maintain continuity of service while the replacement framework is finalised and implemented. The extension will allow existing and pipeline projects to continue to be procured without disruption. No new projects will be initiated under this framework once the replacement framework is live. There are no other changes to the scope, nature, or overall structure of the framework, and the modification does not alter the original conditions of competition., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The need for this modification has arisen due to the operational and procurement complexities associated with developing and implementing the replacement framework. This includes undertaking appropriate market engagement, refining the procurement strategy, and ensuring the successor framework is structured to provide improved clarity and effectiveness for future call-offs. While LHCPG has acted diligently in progressing the renewal, the time required to complete a compliant procurement, has exceeded the original anticipated timeline. As a result, an extension is necessary to ensure continuity of service and to avoid any gap in provision. The modification is proportionate and strictly limited to the minimum period required to complete the procurement and implementation of the replacement framework, and does not alter the overall nature of the contract.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Manufacture, Supply and Installation of PVC-U Windows and Doors - U11 | 7bids · 7 electronic · 6 from abroad | 7 | — | — |
| 2 · Manufacture, Supply and Installation of Timber Windows and Doors - T5 WS1 | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Manufacture, Supply and Installation of Aluminium Clad Timber Windows - T5 WS2 | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- LHCContracting authorityCentral purchasing bodyBody governed by public lawPublic sector framework provider
- LHC for the Scottish Procurement Alliance (SPA)Contracting authorityCentral purchasing bodyBody governed by public lawPublic Sector Framework Provider
Dispute resolution & review bodies
- High CourtReview body
- Livingston Sheriff Court and Justice of the Peace CourtMediation bodyReview body
- Public Procurement Review ServiceReview body
Framework contractors & participating bidders
24 commercial parties on the notice- CCG ScotlandFramework contractor
- CR Smith ManufacturingFramework contractor
- GRAHAM HOLMES ASTRASEALFramework contractor
- Graham Holmes AstrasealFramework contractor
- Graham Holmes AstrasealFramework contractor
- IDM DOORS LIMITEDFramework contractor
- IDM Doors LimitedFramework contractor
- NATIONWIDE WINDOWS LIMITEDFramework contractor
- NATIONWIDE WINDOWS LIMITEDFramework contractor
- NATIONWIDE WINDOWS LTDFramework contractor
Show 14 more suppliers
- SER CONTRACTOR LTDFramework contractor
- SOLAR WINDOWS LIMITEDFramework contractor
- SOVEREIGN GROUP LIMITEDFramework contractor
- SPECIALIST BUILDING CONTRACTING LIMITEDFramework contractor
- SPECIALIST BUILDING CONTRACTING LIMITEDFramework contractor
- Sidey Solutions LimitedFramework contractor
- Solar Windows LimitedFramework contractor
- Solar Windows LtdFramework contractor
- Sovereign Group LimitedFramework contractor
- Sovereign Group LtdFramework contractor
- Sovereign Group LtdFramework contractor
- Sovereign Group LtdFramework contractor
- Specialist Building Contracting LTD TA Wrekin WindowsFramework contractor
- THE WINDOW COMPANY (CONTRACTS) LTDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Technical selection criteria
- Technical selection criteria