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Find a TenderAwardedContract award notice
Published 30 Jan 2026, 12:11 GMT

Official UK procurement notice

Managed Print and printer services

Official notice

Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)

GoodsOpen procedureAbove thresholdUtilitiesSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£3,000,000≈ £600k / year · £3,600,000 inc. VAT · 1 value update
Submissions closed 13 Apr 2026awarded 4 Jun 2026
Awarded to Aurora Managed Services Ltd2 awards
Contract term 5 yrsends 31 May 2031 · up to 31 May 2034 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Requirement for a managed print service for the organisation including supply and management of multi-functional devices (MFD), printers and plotters for office use. These are at selected sites throughout the Yorkshire water region.

CPV: Maintenance and repair of office machinery · Printers and plotters

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£3,000,000
Contract period: 1 Jun 2026 – 31 May 2031 (5 yrs) · up to 31 May 2034 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: Additional hardware/ devices if the estate deems required throughout the term of the contract · 3 years extension option broken into 3 individual years after initial term of the contract if mutually agreed by both parties
30232100 Printers and plotters50310000 Maintenance and repair of office machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality and Experience: 60%
  • Commercial: 40%
Published award criteria (2)
  • Quality and Experience: This section is to ascertain the experience of running this service within a multi site large organisation. Including cyber security , added value for Yorkshire water and sustainability on the service
  • Commercial: Overall costings for the initial device/ hardware purchases and the overall running cost for the full initial 5 year period
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jan 2026, 12:11 GMT
Last source update
4 Jun 2026, 15:42 BST
Award evaluation window
Submission end – 31 May 2026
Authority reference
CM3374
FTS notice number
2026/S 000-022813
Latest notice
Contract award notice (UK6)
Classification (CPV)
Maintenance and repair of office machineryPrinters and plotters
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0612e0 Find a Tender

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free buyer-specific invitations
Submission deadline
13 Apr 2026, 12:00 BST
Clarification deadline
23 Mar 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

s1-eu.ariba.com/Sourcing/Main/aw ↗

Submissions will be via Ariba only

Timeline

30 Jan 2026 → 4 Jun 2026 · 10 dates
  1. Planning notice published264 days ago
    30 Jan 2026, 12:11 GMT
  2. Market engagement247 days ago
    15 Feb 2026, 23:59 GMT

    Please submit email to [email protected] with initial expression of interest

  3. Tender notice published222 days ago
    13 Mar 2026, 10:54 GMT
  4. Clarification questions by211 days ago
    23 Mar 2026, 17:00 GMT
  5. Submission deadline191 days ago
    13 Apr 2026, 12:00 BST
  6. Next notice expected158 days ago
    15 May 2026, 23:59 BST
  7. Award decision expected by142 days ago
    31 May 2026, 23:59 BST
  8. Contract starts142 days ago
    1 Jun 2026, 00:00 BST
  9. Assessment summaries sent139 days ago
    4 Jun 2026, 00:00 BST
  10. Latest notice published139 days ago
    4 Jun 2026, 15:42 BST

Notice history

12 events · 6 releases on Find a Tender · since 30 Jan 2026
  1. Preliminary market engagement notice published
    30 Jan 2026, 12:11 GMT
    UK2
  2. Preliminary market engagement notice published
    30 Jan 2026, 12:20 GMT
    UK2
  3. Tender notice published
    13 Mar 2026, 10:54 GMT
    UK4
  4. Published value published: £3,000,000
    13 Mar 2026, 10:54 GMT
  5. Status changed to active
    13 Mar 2026, 10:54 GMT
  6. Procurement method changed
    13 Mar 2026, 10:54 GMT
  7. Deadline published: 13 Apr 2026, 12:00 BST
    13 Mar 2026, 10:54 GMT
  8. Contract award notice published
    4 Jun 2026, 15:13 BST
    UK6
  9. Status changed to complete
    4 Jun 2026, 15:13 BST
  10. Procurement termination notice published
    4 Jun 2026, 15:26 BST
    UK12
  11. Contract award notice published
    4 Jun 2026, 15:42 BST
    UK6
  12. Contract signature expected
    17 Jun 2026, 23:59 BST
    scheduled
Published amendments (1)

UK region verified

Routine re-releases (6)
  • 2026-03: 1 release · 13 Mar 2026
  • 2026-01: 2 releases · 30 Jan 2026, 30 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,300,0002 awards exc. VAT
Contracts signed 1
Awarded toValueDateStatus
Aurora Managed Services LtdSME1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: Optional extension periods in annual periods, contract will be as is at these points. · Options: Additional purchases of hardware and the associated services within the original scope of the contract£300,0004 Jun 2026Awarded
Aurora Managed Services LtdSME1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2034Extensions: Additional services and hardware purchases within scope of the contract for the additional 3 annual optional renewals · Options: Additional and extension of services and hardware purchases within scope of the contract£3,000,0004 Jun 2026Awarded

Contracts

  • Contract 1 · Aurora Managed Services LtdSME

    Signed
    date not published
    Value
    —
    Period
    … – 31 May 2031
    Status
    cancelled (4 Jun 2026), Value incorrect on UK6

Contracting authority & participating public bodies

YORKSHIRE WATER SERVICES LIMITED

Contracting authorityPrivate utility GB-COH: 02366682 · GB-PPON: PXGT-3622-WXBQ Western House, Bradford, Yorkshire & Humber, BD6 2SZContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsSuppliers will not be able to view or access the tender in SAP Ariba unless they have been invited by Yorkshire Water through the portal. There are no specific conditions for participation in this market engagement. Participation is voluntary and non-binding. If you wish to parti…

Notices published for this procedure