Find a TenderAwardedContract details notice

Published 11 Sept 2025, 14:22 BST

Official UK procurement notice

Lot 2 & Lot 3 - Cleaning Products & Stationery

Authority: Midland Heart (Public body)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Clothing, footwear, luggage articles and accessories (18)Office and computing machinery, equipment and supplies except furniture and software packages (30)Security, fire-fighting, police and defence equipment (35)

+1 more

Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)

Delivery: UKEast Midlands (UKF)West Midlands (UKG)

Published estimate£620,000≈ £310k / year · £744,000 inc. VAT · 1 value update45.2% below final estimate

Submissions closed 12 Jan 2026awarded 31 Mar 2026

Awarded to Arco Limited, Lyreco UK Limited2 awards

Contract term 2 yrsends 31 Mar 2028 · up to 29 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Lot 2 & Lot 3 - Cleaning Products & Stationery - £408,000 including VAT

CPV: Cleaning products · Occupational clothing, special workwear and accessories · Office supplies · Protective and safety clothing

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£620,000

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 29 Mar 2030 with extensionsValue: £620,000 exc. VAT · £744,000 inc. VAT

Delivery: UK, East Midlands, West MidlandsEligibility: SME eligible

Extensions: 1+1 Year - Based on satisfactory contract performance

18100000 Occupational clothing, special workwear and accessories 30192000 Office supplies 35113400 Protective and safety clothing 39830000 Cleaning products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price
Quality

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Sept 2025, 14:22 BST
Last source update: 23 Jun 2026, 12:25 BST
Award evaluation window: Submission end – 27 Feb 2026
Authority reference: MH - 318
FTS notice number: 2025/S 000-077983
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning productsOccupational clothing, special workwear and accessoriesOffice suppliesProtective and safety clothing
Delivery area: UKEast Midlands (UKF)West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-0598ae Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 12 Jan 2026, 16:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/midlandheart/aspx/Home ↗

Timeline

11 Sept 2025 → 23 Jun 2026 · 9 dates

Planning notice published
11 Sept 2025, 14:22 BST
Market engagement385 days ago
2 Oct 2025, 23:59 BST
Midland Heart require a supplier to provide goods for all of the following:
Personal Protective Wear (PPE) & Workwear
Janitorial Products & Stationery/Confectionary Items
We wish to work with suppliers to understand the possibilities available to us to meet these requirements and achieve our business goals in like with EN & BS EN standards.
Tender notice published329 days ago
28 Nov 2025, 10:38 GMT
Submission deadline284 days ago
12 Jan 2026, 16:00 GMT
Award decision expected by237 days ago
27 Feb 2026, 23:59 GMT
Assessment summaries sent206 days ago
31 Mar 2026, 00:00 BST
Contract starts205 days ago
1 Apr 2026, 00:00 BST
Standstill ends192 days ago
13 Apr 2026, 23:59 BST
Latest notice published122 days ago
23 Jun 2026, 12:25 BST

Notice history

11 events · 4 releases on Find a Tender · since 11 Sept 2025

Preliminary market engagement notice published
11 Sept 2025, 14:22 BST
UK2
Tender notice published
28 Nov 2025, 10:38 GMT
UK4
Published value updated to £620,000
28 Nov 2025, 10:38 GMT
was £680,000
Status changed to active
28 Nov 2025, 10:38 GMT
Procurement method changed
28 Nov 2025, 10:38 GMT
Deadline published: 12 Jan 2026, 16:00 GMT
28 Nov 2025, 10:38 GMT
Contract award notice published
31 Mar 2026, 17:48 BST
UK6
Status changed to complete
31 Mar 2026, 17:48 BST
Contract signature expected
14 Apr 2026, 23:59 BST
scheduled
Contract signature expected
15 Apr 2026, 23:59 BST
scheduled
Contract details notice published
23 Jun 2026, 12:25 BST
UK7

Routine re-releases (4)

2025-09: 1 release · 11 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £620,0002 awards exc. VAT

Bids received 12

Contracts signed 1latest 26 Mar 2026

Awarded to	Value	Date	Status
Arco LimitedLot 1 - PPE/WORKWEAR15 Apr 2026 – 15 Apr 2028 · up to 15 Apr 2030Extensions: 12 months & 12 months based on satisfactory performance	£280,000	31 Mar 2026standstill to 13 Apr 2026	Standstill
Lyreco UK Limited16 Apr 2026 – 16 Apr 2028 · up to 16 Apr 2030Extensions: 12 + 12 Months based on satisfactory performance	£340,000	31 Mar 2026	Awarded

Contracts

Contract 2 · Lyreco UK Limited
Signed
26 Mar 2026
Value
£340,000
Period
18 Apr 2026 – 18 Apr 2028 · up to 18 Apr 2030 with extensions
Status
active
Extensions
12+12 months in increments.
No agreed KPIs: Contract value is below £5 million.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
12final-stage tenders · 15 at stage one	0	0	—

Contracting authority & participating public bodies

MIDLAND HEART LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: IP30069R · GB-PPON: PPMZ-2234-VXBJ 20 Bath Row, Birmingham, West Midlands, B15 1LZContact email

Bidders & participating suppliers

2 commercial parties on the notice

ARCO LIMITEDAwarded supplierGB-COH: 00133804GB-PPON: PWTT-5519-WWTJ 1 Blackfriargate, Hull, Yorkshire & Humber, HU1 1BHContact email
LYRECO UK LIMITEDAwarded supplierGB-COH: 00442696GB-PPON: PBDD-4873-GRGH Deer Park Court, Telford, West Midlands, TF2 7NBContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications
Signed contract contractSigned contractPDF

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Jun 2026, 12:25 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender31 Mar 2026, 17:48 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender31 Mar 2026, 17:48 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Nov 2025, 10:38 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender11 Sept 2025, 14:22 BST