Official UK procurement notice
IT System for Regulatory and Housing Services
Authority: Conwy County Borough Council (Local council)
What is being bought
Published requirement descriptionConwy County Borough Council has now awarded a contract for an integrated IT System for the Regulatory and Housing Service.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
CPV: Business intelligence software development services · Business transaction and personal business software development services · Compliance software development services · Environmental information systems · License management software package · Planning systems · Project management software development services · Software supply services
The lotProcurement structure
single lot · no lot value publishedLot #1Conwy County Borough Council has awarded a contract for an integrated IT System for…AwardedRenewal
Conwy County Borough Council has awarded a contract for an integrated IT System for the Regulatory and Housing Service, which comprises of the following service areas:
-Development Management (TBC)
-Building Control (TBC)
-Public Protection
-Environmental Health – which includes:
-Food Safety and Standards
-Health and Safety
-Animal Welfare Licensing
-Housing Enforcement
-Pollution
-Nuisances
-Environmental Monitoring and Control
-Trading Standards
-Licensing
-Land Charges
-Housing Improvement
-Homelessness
-Community Safety (Anti-Social Behaviour)
Regulatory and Housing Services provide a service to the public, consumers, traders, businesses, residents and the local authority. The service requires a modern, up-to-date system that allows them to work in a more efficient and flexible way through the use of modern and innovative means, enabling staff to manage and monitor all aspects of their daily tasks all in one place and to support mobile working.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
The new system must not only support legislative requirements but also allow flexibility to suit the diverse needs of the service and how these might change over time.
It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workloads easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards.
It is anticipated that the contract will be 5 years with an option to extend 1yr +1yr.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jan 2022, 14:35 GMT
- Last source update
- 23 Aug 2022, 12:35 BST
- Award evaluation window
- 23 May 2022 – …
- Authority reference
MIS/R&H/04-22- FTS notice number
2022/S 000-023450- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030aa4Find a Tender
Publisher note: (WA Ref:124213)
How it was run
Official notice- Submission deadline
- 20 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 23 May 2022, 09:00 BST
Timeline
4 Apr 2022 → 23 Aug 2022 · 4 dates- Next notice expected4 Apr 2022, 00:00 BST
- Submission deadline20 May 2022, 12:00 BST
- Bids opened23 May 2022, 09:00 BST
- Notice published23 Aug 2022, 12:35 BST
Notice history
4 events · 3 releases on Find a Tender · since 12 Apr 2022- Status changed to active12 Apr 2022, 16:07 BST
- Procurement method changed12 Apr 2022, 16:07 BST
- Deadline published: 20 May 2022, 12:00 BST12 Apr 2022, 16:07 BST
- Status changed to complete23 Aug 2022, 12:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| IDOX SOFTWARE LTD | £268,600 † | — | Awarded |
Contracts
Contract 023450-2022-1 · IDOX SOFTWARE LTD
- Signed
- 22 Aug 2022
- Value
- £268,600
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Idox Software LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria