Find a TenderAwarded
Published 18 May 2021, 11:35 BST

Official UK procurement notice

I-Flair Property Maintenance Framework Agreement 2020-2024

Official notice

Authority: I-Flair·Consortium: 9 public authorities

Framework agreement10 lotsWorksOpen procedureSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 7 May 2021
Lots 10see the lot list below

What is being bought10 lots · detail below

Published requirement description

I-Flair is a consortium of housing associations in East Renfrewshire, Inverclyde and Renfrewshire. The current members of I- Flair are Barrhead, Bridgewater, Cloch, Ferguslie Park, Linstone, Oak Tree, Paisley and Williamsburgh Housing Associations. Other organisations may join at a later date. I-Flair is procuring a Four Year Property Maintenance Framework Agreement. The requirements will primarily be delivered across East Renfrewshire, Inverclyde and Renfrewshire.

The following organisations shall be entitled to utilise the Framework Agreement, as and when required:

  1. I-Flair members, both current and future;
  2. I-Flair partners, being other social landlords registered with the Scottish Housing Regulator.

Additional information on I-Flair can be found at www.iflair.co.uk ↗

CPV: Ancillary works for pipelines and cables · Bathrooms construction work · Boiler installation work · Boilers · Building completion work · Building construction work · Building fittings · Building installation work · Building materials · Buzzers · Cabinets · Central-heating boilers · +109 more

How this framework works

From the published notice
Bids received
17 bids on the busiest of 10 lots · 37 suppliers appointed

Lots and requirements (10)Procurement structure

10 lots · no lot values published · same evaluation weights on every lot
Lot #1Roofing and External WallsAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve replacement of existing roof coverings and associated finishes, render, cladding and disposal installations.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 1 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 1 Specification;
  3. Document C - Lot 1 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 1 Contract Particulars;
  6. Document F - Lot 1 Pricing Matrix and Component Schedule;
  7. Document G - Lot 1 ESPD (Scotland) v1.14
  8. Document H - Lot 1 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #2Energy Efficiency, Renewable Technologies, External Wall Insulation and Internal Wall InsulationAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve installation of internal wall insulation, render clad external wall insulation, cladding, replacement of existing roof coverings and rainwater disposal installations, and energy efficiency works including Solar/PV panels.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 2 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 2 Specification;
  3. Document C - Lot 2 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 2 Contract Particulars;
  6. Document F - Lot 2 Pricing Matrix and Component Schedule;
  7. Document G - Lot 2 ESPD (Scotland) v1.14
  8. Document H - Lot 2 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #3Window and Door ReplacementsAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve replacement of existing windows, external doors and internal doors. The works may also include installation or replacement of door entry systems.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 3 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 3 Specification;
  3. Document C - Lot 3 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 3 Contract Particulars;
  6. Document F - Lot 3 Pricing Matrix and Component Schedule;
  7. Document G - Lot 3 ESPD (Scotland) v1.14
  8. Document H - Lot 3 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #4Kitchen ReplacementsAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve replacement of existing kitchens, wall and floor finishes, extract ventilation, electrical wiring, sockets and switches, and decoration.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 4 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 4 Specification;
  3. Document C - Lot 4 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 4 Contract Particulars;
  6. Document F - Lot 4 Pricing Matrix and Component Schedule;
  7. Document G - Lot 4 ESPD (Scotland) v1.14
  8. Document H - Lot 4 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #5Bathroom ReplacementsAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve replacement of bathrooms, wall and floor finishes, shower fittings, extract ventilation and decoration.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 5 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 5 Specification;
  3. Document C - Lot 5 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 5 Contract Particulars;
  6. Document F - Lot 5 Pricing Matrix and Component Schedule;
  7. Document G - Lot 5 ESPD (Scotland) v1.14
  8. Document H - Lot 5 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #6Gas Central HeatingAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve replacement of existing gas central heating installations including radiators, boilers, controls, pipework, insulation, finishes and decoration.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 6 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 6 Specification;
  3. Document C - Lot 6 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 6 Contract Particulars;
  6. Document F - Lot 6 Pricing Matrix and Component Schedule;
  7. Document G - Lot 6 ESPD (Scotland) v1.14
  8. Document H - Lot 6 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #7Gas ServicingAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve servicing of existing gas boilers. The requirement may also involve replacement of existing boilers, controls, radiators pipework, insulation, finishes, decoration, and installation of carbon monoxide detectors, heat detectors and smoke detectors.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 7 Tender Support Document and Quality Questionnaire;
  2. Document C - Lot 7 Activity Schedule;
  3. Document D - Framework Agreement;
  4. Document E - Lot 7 Contract Particulars;
  5. Document F - Lot 7 Pricing Matrix and Component Schedule;
  6. Document G - Lot 7 ESPD (Scotland) v1.14
  7. Document H - Lot 7 ESPD (Scotland) Standardised Statements v1.10.

Bidders are advised that Document B (Specification) does not apply to Lot 7 Gas Servicing. i-Flair’s specification requirements have been incorporated within Document C ‘Activity Schedule’ and Document F ‘Pricing Matrix and Component Schedule’.

Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #8Landscape MaintenanceAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in both restricted and open space areas, and will primarily involve landscape maintenance to existing grassed areas, carriageways, parking spaces, pathways, play areas, plant beds, trees and planting. The requirement may also include maintenance, repair and upgrading of existing car parks, carriageways, pathways, open and restricted landscape areas including private gardens, play areas, fencing, planting, trees, boundary walls and retaining walls.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 8 Tender Support Document and Quality Questionnaire;
  2. Document B - Lot 8 Specification;
  3. Document C - Lot 8 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 8 Contract Particulars;
  6. Document F - Lot 8 Pricing Matrix and Component Schedule;
  7. Document G - Lot 8 ESPD (Scotland) v1.14
  8. Document H - Lot 8 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #9Electrical Maintenance and InstallationsAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to be undertaken in existing residential properties and primarily involve electrical testing, partial and full rewiring to existing residential properties including common close areas, installation or replacement of door entry systems, installation or replacement of gas and fire detection systems including smoke, heat and carbon monoxide detectors.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 9 Tender Support Document and Quality Questionnaire;
  2. Document C - Lot 9 Activity Schedule;
  3. Document D - Framework Agreement;
  4. Document E - Lot 9 Contract Particulars;
  5. Document F - Lot 9 Pricing Matrix and Component Schedule;
  6. Document G - Lot 9 ESPD (Scotland) v1.14
  7. Document H - Lot 9 ESPD (Scotland) Standardised Statements v1.10.

Bidders are advised that Document B (Specification) does not apply to Lot 9 Electrical Maintenance and Installations. i-Flair’s specification requirements have been incorporated within Document C ‘Activity Schedule’ and Document F ‘Pricing Matrix and Component Schedule’.

Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire
Lot #10Painting and DecorationAwarded

The procurement for the 2020-2024 Property Services Framework Agreement is being undertaken in accordance with Regulation 28 (Open Procedure) and Regulation 34 (Framework Agreements) of The Public Contracts (Scotland) Regulations 2015.

The works are anticipated to involve painting and decoration to existing residential properties and play areas. The painting and decoration may involve works to existing external walls, cladding, roofs, windows and doors, fencing, clothes poles, binstores and common close areas.

A detailed description of I-Flair's requirements have been provided within the following tender documents available through this Contract Notice;

  1. Document A - Lot 10 Tender Support Document and Quality Questionnaire;
  2. Document B – Lot 10 Specification;
  3. Document C - Lot 10 Activity Schedule;
  4. Document D - Framework Agreement;
  5. Document E - Lot 10 Contract Particulars;
  6. Document F - Lot 10 Pricing Matrix and Component Schedule;
  7. Document G - Lot 10 ESPD (Scotland) v1.14
  8. Document H - Lot 10 ESPD (Scotland) Standardised Statements v1.10.
Delivery: Scotland · Inverclyde, East Renfrewshire and Renfrewshire

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “I-Flair Property Maintenance Framework Agreement 2020-2024” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
18 May 2021, 11:35 BST
Last source update
18 May 2021, 11:35 BST
FTS notice number
2021/S 000-010916
Classification (CPV)
Ancillary works for pipelines and cablesBathrooms construction workBoiler installation workBoilersBuilding completion workBuilding construction workBuilding fittingsBuilding installation workBuilding materialsBuzzers
+111 moreCabinetsCentral-heating boilers
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-02b215 Find a Tender

Publisher note: (SC Ref:654041)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 37admitted to the panel · see the list ↓
Bids received 1716 from SMEs · busiest of 10 lots
Contracts signed 10latest 7 May 2021

10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Energy Efficiency, Renewable Technologies, External Wall Insulation and Internal Wall Insulation

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Painting and Decoration

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Window and Door Replacements

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Kitchen Replacements

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Bathroom Replacements

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Roofing and External Walls

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Gas Central Heating

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Gas Servicing

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Landscape Maintenance

    Signed
    7 May 2021
    Value
    —
    Status
    active
  • Electrical Maintenance and Installations

    Signed
    7 May 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Roofing and External Walls10bids · 10 electronic · 10 from abroad9—£2,666,010 – £8,341,735
2 · Energy Efficiency, Renewable Technologies, External Wall Insulation and Internal Wall Insulation13bids · 13 electronic · 13 from abroad11—£3,368,550 – £7,421,408
3 · Window and Door Replacements8bids · 8 electronic · 8 from abroad6—£1,971,328 – £5,438,997
4 · Kitchen Replacements16bids · 16 electronic · 16 from abroad13—£1,826,877 – £6,354,599
5 · Bathroom Replacements15bids · 15 electronic · 15 from abroad13—£2,731,881 – £7,329,317
6 · Gas Central Heating14bids · 14 electronic · 14 from abroad11—£4,703,030 – £10,911,375
7 · Gas Servicing6bids · 6 electronic · 6 from abroad4—£3,221,157 – £4,463,734
8 · Landscape Maintenance4bids · 4 electronic · 4 from abroad2—£995,154 – £1,626,489
9 · Electrical Maintenance and Installations17bids · 17 electronic · 17 from abroad16—£2,385,145 – £6,274,118
10 · Painting and Decoration7bids · 7 electronic · 7 from abroad4—£2,973,287 – £11,039,284

Contracting authority & participating public bodies

9 public bodies on the notice

I-Flair

Contracting authorityRegistered Social LandlordsHousing and community amenities c/o Ferguslie Park Housing Association, The Tannahill Centre, 76 Blackstoun Road, Paisley, Scotland, PA3 1NTContact name, email, phone

Consortium members and other public bodies

Framework contractors & participating bidders

37 commercial parties on the notice
Show 27 more suppliers
  • Consilium Contracting Services LtdFramework contractor Business First, Burnbrae Rd, Paisley, Scotland, PA3 3FPContact phone
  • Contract Building Services (Scotland) LtdFramework contractor 48 Queen Elizabeth Avenue, Hillington Park, Glasgow, Scotland, G52 4NQContact phone
  • Easy Heat Systems LtdFramework contractor McDermott House , Inveralmond Industrial Estate, Perth, UK, PH1 3TSContact phone
  • Everwarm LtdFramework contractor 3 Inchcorse Place, Whitehill Industrial Estate, Bathgate, West Lothian, UK, EH48 2EEContact phone
  • G D Chalmers LtdFramework contractor 101 Neilston Road, Paisley, Scotland, PA2 6ESContact phone
  • Insulated Render Systems (Scotland) LimitedFramework contractor 74 Glencraig Street, Glencraig Street, Airdrie, Scotland, ML6 9ASContact phone
  • J S McColl Painting Contractors LtdFramework contractor 157 Queen Margaret Drive, Glasgow, UK, G20 8XUContact phone
  • JS Harvie & CoFramework contractor Central House, 119 Whitefield Rd, Glasgow, UK, G51 2SDContact phone
  • James Frew LtdFramework contractor 83 New Street, Stevenston, UK, KA20 3HDContact phone
  • John O'Conner Grounds Maintenance LtdFramework contractor 2 Great North Road, Welwyn, UK, AL6 0PLContact phone
  • L&D Plumbing & Tiling Services LtdFramework contractor Units 2b&c, Burntbroom Court, Queenslie Industrial Estate, Glasgow, UK, G33 4DZContact phone
  • Landcare Solutions (Scotland) LtdFramework contractor Allandale, Southbar Road, Inchinnan, Scotland, PA4 9NGContact phone
  • Lochlie Construction LTDFramework contractor 15 Nasmyth Road South, Hillington Park, Glasgow, Scotland, G524REContact phone
  • MCN (Scotland) LtdFramework contractor 13 Lady Jane Gate, Bothwell, UK, G71 8BWContact phone
  • MP Group UK LimitedFramework contractor 324 Drumoyne Road, Glasgow, UK, G51 4DXContact phone
  • Magnus Electrical Services LimitedFramework contractor 6-8 Achamore Road, Glasgow, Scotland, G15 8QSContact phone
  • McGill Scotland LimitedFramework contractor Affinity House, Harrison Road, Dundee, Scotland, DD2 3SNContact phone
  • Mitie Property Services (UK) LtdFramework contractor 35 Duchess Road, Glasgow, UK, G73 1AUContact phone
  • Novus Property Solutions LtdFramework contractor 3a Inchmuir Road, Whitehill Industrial Estate, Bathgate, West Lothian, Bathgate, Scotland, EH48 2EPContact phone
  • Procast Building Contractors LtdFramework contractor 31 Green Street, Strathaven, Scotland, ML10 6LTContact phone
  • Richard Irvin FM LimitedFramework contractor Unit A1 City South Office Park , Portlethen, Aberdeen, UK, AB12 4XXContact phone
  • SERS Energy Solutions (Scotland) LtdFramework contractor 12 Fairbairn Road, Livingston, Scotland, EH54 6TSContact phone
  • Saltire Facilities Management LtdFramework contractor Carnbroe House, 1 Finch Way, Strathclyde Business Park,, Bellshill, Scotland, ML4 3PEContact phone
  • Sidey Solutions LimitedFramework contractor 19-57 Feus Road, Perth, UK, PH1 2AXContact phone
  • Valley Group LimitedFramework contractor Block 14, unit B8, Queenslie Industrial Estate, Glasgow, UK, G33 4DBContact phone
  • bca insulationFramework contractor 1 gilburn place, shotts, shotts, UK, ml7 5esContact phone
  • idverde Ltd (Formally The Landscape Group Ltd)Framework contractor Octavia House, Westwood Business Park, Westwood Way, Coventry, UK, CV4 8JPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.