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Published 28 Oct 2025, 15:28 GMT

Official UK procurement notice

Hackney Carriage and Private Hire Vehicle Fitness Inspection

Official notice

Authority: Mid Sussex District Council (Local council)

ServicesOpen procedureAbove thresholdConcessionSME suitable
Sectors: Architecture & Engineering (71) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)+6 more
Published estimate £163,000≈ £33k / year · £195,600 inc. VAT
Submissions closed 9 Jun 2025awarded 5 Sept 2025
Awarded to A&E AUTOS LTD +2 more3 awards
Contract term 5 yrsstarts 1 Aug 2025

What is being bought

Published requirement description

Mid Sussex District Council ("the Council") invites Tenders for the provision of Hackney Carriage and Private Hire Vehicle Fitness Inspection as set out in these documents.

The Commencement Date for the delivery of the services is scheduled to be on Friday 01 August 2025 at 00:00 hours. The Contract will be awarded for a period of 5 years until Wednesday 31 July 2030

The Council is procuring this Contract following a Tender process under the Council's Procurement Code and will be awarding three Contracts for the provision of all services detailed within the Specification.

The Council is seeking to Contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the Contract.

The Council's key objectives for this Contract are:

- To obtain a quality and efficient service for the Council's licence holders

- Compliance with relevant legislation

It is a legislative requirement that MOT testing facilities for Hackney Carriages and Private Hire Vehicles must be situated within the Mid-Sussex District boundaries.

Read the full description (178 more characters)

The Council has set the fee for a fitness test at £53 for the duration of the 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on this basis.

CPV: Technical automobile inspection services

The lotProcurement structure

single lot · value published
Lot #1Lot 0001Awarded 5 yrsSMEPublished valueAED 163,000
Contract period: 1 Aug 2025 — 1 Aug 2030 (5 yrs)Eligibility: SME eligible
Value
AED 163,000 exc. VAT · AED 195,600 inc. VAT
71631200 Technical automobile inspection services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
  • Simple description — Quality 100% Price 0% (The Council will set the fee for a fitness test at £53 for the duration of the initial 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on this basis).
  • Simple description — Quality 100% Price 0% (The Council will set the fee for a fitness test at £53 for the duration of the initial 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on this basis).

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
28 Oct 2025, 15:28 GMT
Last source update
28 Oct 2025, 15:28 GMT
Award evaluation window
Submission end — 19 Jul 2025, 00:59 BST
Authority reference
MSDC - 038423
Latest notice
Contract details notice (UK7)
Classification (CPV)
Technical automobile inspection services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)+1 more
Official registry OCID
ocds-h6vhtk-050e82 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Jun 2025, 13:00 BST
Clarification deadline
23 May 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

6 published dates · Europe/London
  1. Tender notice published
    8 May 2025, 10:50 BST
  2. Clarification questions by
    23 May 2025, 18:00 BST
  3. Submission deadline
    9 Jun 2025, 13:00 BST
  4. Award decision expected by
    19 Jul 2025, 00:59 BST
  5. Contract starts
    1 Aug 2025, 01:00 BST
  6. Latest notice published328 days ago
    28 Oct 2025, 15:28 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 3
Awarded value £196,4163 contracts exc. VAT
Contracts signed 3latest 5 Sept 2025
Awarded toValueDateStatus
A&E AUTOS LTDSME——Awarded
Mr MOTSME——Awarded
V. & A. AUTOMOTIVE LIMITEDSME——Awarded

Contracts

  • Contract 1 · A&E AUTOS LTDSME

    Signed
    5 Sept 2025
    Value
    £65,472
    Period
    6 Sept 2025 — 31 Jul 2030
    Status
    active

  • Contract 2 · Mr MOTSME

    Signed
    5 Sept 2025
    Value
    £65,472
    Period
    6 Sept 2025 — 31 Jul 2030
    Status
    active

  • Contract 3 · V. & A. AUTOMOTIVE LIMITEDSME

    Signed
    5 Sept 2025
    Value
    £65,472
    Period
    6 Sept 2025 — 31 Jul 2030
    Status
    active

Notice history

2 events · 1 release on Find a Tender · since 8 May 2025
  1. Contract details notice published
    28 Oct 2025, 15:28 GMTUK7
  2. Tender notice published
    8 May 2025, 10:50 BSTUK4

Contracting authority & participating public bodies

Mid Sussex District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQLR-5948-PBHY Oaklands, Oaklands Road, Haywards Heath, South East, RH16 1SS [email protected]

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender