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Published 10 Sept 2026, 10:47 BST
Official UK Procurement Procedure
Framework for Operated and Non-Operated Plant Equipment and Tools
Authority:Caerphilly County Borough Council(Local Council)
Framework Agreement
services
Open procedure
Above threshold
SME suitable
Sectors:
CPV 16
CPV 24
CPV 31
+9 more
Delivery:
Framework ceiling (notional)
£8,000,000
Submission deadline
Pipeline stage
Lots published
1
Contract duration
3 yrs (with extension options)
Electronic Sourcing Gateway:
Published portal
What is being bought & procurement scope
Procurement Scope & Specification
Executive Summary: Caerphilly County Borough Council: "Framework for Operated and Non-Operated Plant Equipment and Tools". Published status: planned. Published value: £8,000,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Official Requirement Description:
The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad
hoc, and long term plant and equipment hire requirements and the purchase of plant and
equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase
encompasses the following service areas “Construction”, “Building”, “Highways and
Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and
“Other General Maintenance” with and without operators. Delivery of the plant and
equipment will be at locations throughout the named participating Authorities, unless
otherwise stated by them. This will be specified at the time of order. Further information
about the plant type requirements is set out in the Pricing Schedule and Procurement
Documents.
Lots and requirements (1)
Procurement Structure
- Lot 1 · #1Individual lot title not publishedplannedRenewalPublished valueNot publishedThe source published no individual title or description for this lot.Contract period:1 May 2027 — 30 Apr 2030 (3 yrs)Eligibility:SME eligibleOptions / extension:Renewal options
Qualification snapshot & criteria
Go / No-Go Decision Box
Evaluation weighting
Award criteria weighting not published in structured data — consult the tender pack documents.
Incumbent & Market Position
Lead Authority Incumbent (Caerphilly County Borough Council spend)Route Sales & Media LimitedHolds 75.9% of historical attributable spend (lead authority direct spend)
Authority Direct SpendEntry requirements & qualification
Turnover Benchmark
Insurance Commitments (No Upfront Purchase Needed)
Accreditations & Security Vetting
Contract Duration & Term OptionsExpected duration: 3 yrs (with extension options)
Published municipal track record for lead authority Caerphilly County Borough Council across CPV 34. Note: For consortium and framework agreements, call-off spend is placed independently across participating member authorities.
Avg price drop
Not availableEarly / insufficient sample
Competition Density
8.5Bids / Report (median)
Supplier Concentration
Published spend
£137,000Historical spend
Typical award value
£68,500Indicative (n=2)
Awarded spend by half-year
2024-H2
2025-H1
2025-H2
2026-H1
2026-H2
Methodology & coverage notes (6 active published awards)
Coverage: 6 active published awards; 4 bid reports (which may be per lot); 2 valued awards. Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Every figure carries an evidence level: Robust (5+ observations), Moderate (3–4), Indicative (1–2). Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Lead Authority Direct Municipal Spend (Context Audit) (2 vendors)
Direct municipal contract awards issued by Caerphilly County Borough Council (internal council spend; separate from multi-supplier framework panels).
Supplier Name | Historic Awards | Attributable Value | Avg. Price Discount |
|---|---|---|---|
| Route Sales & Media Limited | 1 win | £104,000 | No published budget |
| HORNBECK LTD | 1 win | £33,000 | No published budget |
Sector Market Benchmark & Opportunity Radar
CPV 16 · UK Sector Analysis
Observed CPV-sector evidence
Suitable for SMEs
Prepared 10 Sept 2026, 12:29 BST
Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
Median Winning Discount
0%
Typical Bids Received
4reported bids
Decision Velocity
~51 days
Notice Stability
Stable notice
Historical Incumbency: Lee Foote has won 4 previous contracts with this contracting authority in this sector.
Procurement history indicates repeat engagement with this buyer in this sector. All public competitions remain open to qualifying tenderers under UK procurement regulations.
Top Contenders in this Sector (CPV 16)
Supplier | Awards won | Total awarded value | Avg. winning discount |
|---|---|---|---|
SANS SOUCI CONSULTING LIMITEDCRN: PNCN-9966-JLQR | 1 contract | £5,000,000 | At ceiling / not disclosed |
T H White LtdCRN: PRXB-9945-BWXD | 17 contracts | £3,453,091 | At ceiling / not disclosed |
| 17 contracts | £3,378,748 | At ceiling / not disclosed | |
C J COX LIMITEDCRN: 03468426 | 4 contracts | £3,223,400 | At ceiling / not disclosed |
Hunt Forest GroupCRN: 11523682 | 1 contract | £3,200,000 | At ceiling / not disclosed |
B & BTractors LtdCRN: 01212048 | 1 contract | £3,200,000 | At ceiling / not disclosed |
| 1 contract | £3,000,000 | At ceiling / not disclosed | |
BRYSON TRACTORS LIMITEDCRN: SC235088 | 17 contracts | £2,855,804 | At ceiling / not disclosed |
FAIRWAYS (GM) LTD.CRN: SC263116 | 14 contracts | £2,750,000 | At ceiling / not disclosed |
Constellia Public LimitedCRN: 08664789 | 2 contracts | £2,500,000 | At ceiling / not disclosed |
Comparable Published Opportunities & Re-tender Precedents
Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
Published procedure | Published value | Matching evidence |
|---|---|---|
Min-y-Mynydd Care Home - Flat Roof RenewalCaerphilly County Borough Council · 8 Sept 2026, 11:14 BST | £45,000 | same CPV family same authority same region |
BC5517 – Blackwood Primary School - New roof covering to canteen.Caerphilly County Borough Council · 8 Sept 2026, 11:19 BST | £70,000 | same CPV family same authority same region |
The Winding House – Boiler Replacement Caerphilly County Borough Council · 9 Sept 2026, 11:33 BST | £30,000 | same CPV family same authority same region |
Bargoed Library – Lime render to side elevation Caerphilly County Borough Council · 9 Sept 2026, 15:46 BST | £50,000 | same CPV family same authority same region |
Framework for Environmental & External ImprovementsCardiff Council · 8 Sept 2026, 10:50 BST | £6,360,000 | same CPV family same region similar value band |
Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria
Procedure terms & legal framework
| Procedure method | Open procedure | Legal basis | UKPGA · 2023/54 Procurement Act 2023 | Procurement category | services |
|---|---|---|---|---|---|
| Notice status | Planned | Procurement threshold | Above threshold (FTS publication) | Regulatory regime | Standard commercial regime |
| Commercial structure | Framework agreement | Competition type | Competitive procedure | GPA WTO covered | Unspecified in notice |
| Recurring procurement | No (One-off requirement) | First published | 10 Sept 2026, 10:47 BST | Last source update | 10 Sept 2026, 10:47 BST |
| Estimated future notice | 29 Jan 2027, 23:59 GMT | Classification (CPV) | Buckets, shovels, grabs and grips for cranes or excavators, Cabins, Chemical toilets, Control, safety or signalling equipment for roads, Cranes, mobile lifting frames and works trucks fitted with a crane, Generator units, Hand tools, Hire of construction and civil engineering machinery and equipment with operator, Hire of industrial vehicles with driver, Installation of traffic lights, Installation of traffic monitoring equipment, Large containers, Lawn, park or sports-ground mowers, Lawnmowers, Machinery for mining, quarrying, construction equipment, Modular and portable buildings, Mowers, Pneumatic hand tools, Pumps, Refuse skips, Road cones, Road equipment, Road lights, Road signs, Road tractor units, Road traffic-control equipment, Road-maintenance vehicles, Roadworking tools, Snow-clearing services, Traffic control services, Traffic lights, Traffic monitoring services, Traffic-monitoring equipment, Traffic-signal maintenance services, Trailers, Trailers, semi-trailers and mobile containers | ||
| Delivery area | |||||
| Official Registry OCID | ocds-h6vhtk-06f66c | ||||
Timeline
- Pipeline notice
10 Sept 2026, 10:47 BST - Procedure published
10 Sept 2026, 10:47 BST
Commercial outcome and contract awards
Awards (0)No award published |
Contracts (0)No contract published |
Bid statisticsNo aggregate bid statistics published |
Notice history
From official release and amendment events
- Official notice release published
10 Sept 2026, 10:47 BST
Contracting authority & participating public bodies
Caerphilly County Borough Council
Contracting authority
Local Council
Official Documents & Specifications (1)
Official links; attachments are not copied
- 10 Sept 2026, 10:47 BST