Festive Lights Installation & Maintenance

{
  "id": "077746-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-14T14:51:39+01:00",
  "ocid": "ocds-h6vhtk-06e4c9",
  "buyer": {
    "id": "GB-FTS-185848",
    "name": "Hertford Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-06e4c9",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 80000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "A full tender exercise will take place ahead of re-contracting in 2030"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "3 year contract from August 1st 2027 - July 31st 2030\nAll tender requirements listed in description",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-07-31T23:59:59+01:00",
          "startDate": "2027-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Hertford town centre"
        },
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31000000",
            "scheme": "CPV",
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
          },
          {
            "id": "51000000",
            "scheme": "CPV",
            "description": "Installation services (except software)"
          }
        ]
      }
    ],
    "title": "Festive Lights Installation & Maintenance",
    "value": {
      "amount": 80000,
      "currency": "GBP"
    },
    "status": "active",
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2026-09-04T15:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2026-09-04T15:00:00+01:00"
    },
    "description": "Service delivery: \n- Secure and appropriate storage of all HTC Festive Lights assets \n- Installation and removal of lighting \n- Structural testing including pull testing \n- Electrical Testing including testing of lighting and power supply locations \n- Repairs and maintenance of infrastructure and power supplies\n- Provision of all necessary paperwork including insurances & RAMS \n- Provision of assistance to secure a Festive Lighting Licence with Hertfordshire County Council \n- Year-round maintenance of HTC Festive Lights assets \n- 24-hour contact for urgent repairs and emergencies \n- Emergency call out time within a 4-hour period of notification\n- Attendance at the annual festive light switch on which takes place in November. \nAsset list and installation requirements: \n9 x Crossroads using 6mm catenary wire attached with specially designed anchor plates, to be tested yearly by a CFA registered company, installed to above regulation height of 5.6m. \nMade up of 5 x Crossroad displays 5m x 1.2m and 4 x Crossroad displays 8m x 1.2m. \n9 x feature trees to have 30 x 10m sets of warm white / white twinkle 24v SELV with 100 LED lights per set, to be installed along the branches (these are not to be wrapped around branches) using specially designed expandable rubber band straps. \n1 Christmas Tree to be decorated using 30 x 10m sets of warm white 24v SELV with 100 LED lights per set, a mix of colour, shape and sized metal stags, including matching baubles and metal plates for fencing. \n36 x Column wraps using 2 x 10m sets 240v, 100 LED lights per set installed above regulation height of 2.5m. \n70 x metal stag heads to be installed at a set height throughout the town to each lit column. \nSet pieces: 2 x set pieces to be 24v Selv fed from above regulation height of 2.5m by 230v supply (only SELV cable below 2.5m), these set pieces need to be anchor bolted to floor and to be tested yearly by a CFA registered company using specialist testing equipment. \nContractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, RAMS, etc. \nThe contract will be for a 3-year term to commence on 1st August 2027. \nEvidence of suitable, secure storage of the Festive Lights required. \nContractors to provide a 24 hour call out service. Attendance on the scene within 4 hours for any emergencies. \nTender documentation should include a full breakdown of charges including emergency call out fees. \nA statement regarding the environmental sustainability commitments of your company in relation to this contract and evidence that the company is HERS and CFA registered. \nALL engineers are skilled in their job roles and have the right equipment and tools to work safely. \nOther Information: References. Please supply contact details of at least one relevant authority where you have undertaken this work previously. \nYour tender document must be returned by midday, 4th September 2026 via email to: steve.catherall@hertford.gov.uk",
    "tenderPeriod": {
      "endDate": "2026-09-04T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "50000000",
      "scheme": "CPV",
      "description": "Repair and maintenance services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Companies must be HERS and CFA registered"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.hertford.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-185848",
      "name": "Hertford Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH23",
        "locality": "Hertford",
        "postalCode": "SG142QP",
        "countryName": "United Kingdom",
        "streetAddress": "The Castle"
      },
      "details": {
        "url": "http://www.hertford.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Hertford Town Council",
        "noIdentifierRationale": "soleTrader"
      },
      "contactPoint": {
        "url": "https://www.contractsfinder.service.gov.uk/Search",
        "name": "Steve Catherall",
        "email": "steve.catherall@hertford.gov.uk",
        "telephone": "+44 1992552885"
      }
    },
    {
      "id": "GB-FTS-185849",
      "name": "Hertford Town Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Hertford",
        "postalCode": "SG141HR",
        "countryName": "United Kingdom",
        "streetAddress": "Hertford Town Council"
      },
      "identifier": {
        "legalName": "Hertford Town Council"
      },
      "contactPoint": {
        "email": "steve.catherall@hertford.gov.uk",
        "telephone": "+44 1992552885"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}