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Published 2 Oct 2023, 16:21 BST

Official UK procurement notice

DYNAMIC PURCHASING SYSTEM - MINOR WORKS AND MAINTENANCE

Official notice

Authority: Coventry University (Education)·Consortium: 3 public authorities

Dynamic market4 lotsServicesRestricted procedure

Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Dynamic market estimateValue not publishedmarket-wide estimate, not attributable revenue

Submission deadline 1 Oct 202712:00 BST · 345d 3h left

Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Coventry University Group has a requirement to appoint a specialised to provide services related to minor works and maintenance and intends to implement a Dynamic Purchasing System (DPS) to deliver these requirements with several suppliers under various Lots in whom the University can place confidence in to carry out these tasks.

Lot 1 - Fire Doors

Lot 2 - Fire Stopping

Lot 3 - Painting and Decorating

Lot 4 - Minor new works:

Sub- Lot 4a. Internal alteration and refurbishments

Sub- Lot 4b. External alterations and maintenance

Sub- Lot 4c. Extensions to existing spaces

Sub- Lot 4d. Office and classroom alterations

Sub- Lot 4e. General partitioning works

Sub- Lot 4f. Replacement of doors, flooring, and ceilings

Sub- Lot 4g. Structural repairs

Sub- Lot 4h. Roof replacements

Sub- Lot 4i. Roof repairs

Sub- Lot 4j. Resurfacing

Sub- Lot 4k. Fencing and gates.

Sub- Lot 4l. Window repairs and replacement

CPV: Building services · Fire doors · Fireproofing work · Painting work of buildings · Repair and maintenance services

How this dynamic market works

From the published notice

Type: Dynamic market
Bids received: 7 bids on the busiest of 4 lots · 9 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot

Lot #1Fire DoorsAwarded

The provision of fire doors as and when required. The scope of work will be varied for each project but will generally include maintenance and services of fire doors.

Delivery: West Midlands · Coventry University

Variant bids: not allowed

44221220 Fire doors

Lot #2Fire StoppingAwarded

The provision fire stopping services and maintenance.

Delivery: West Midlands · Coventry University

Variant bids: not allowed

45343100 Fireproofing work

Lot #3Painting and Decorating ServicesAwarded

To appoint professional service providers who can provide bespoke painting and decorating services to Coventry University.

Delivery: West Midlands · Coventry University

Variant bids: not allowed

45442110 Painting work of buildings

Lot #4Minor new worksAwarded

To seek professional service providers who can provide different services and maintenance such as structural repairs, roof repairs, resurfacing, fencing and gates, roof replacements, window repairs, etc.

Delivery: West Midlands · Coventry University

Variant bids: not allowed

71315000 Building services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 4 lots

Quality: 30%Price: 70%

Published award criteria (2)

Quality: 30
Price: 70

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
“DYNAMIC PURCHASING SYSTEM - MINOR WORKS AND MAINTENANCE” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Dynamic market
Who may use this agreement: Any qualifying supplier may apply while the market is open
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 2 Oct 2023, 16:21 BST
Last source update: 24 Nov 2025, 16:52 GMT
Authority reference: FRAM-976-23-GBS
FTS notice number: 2025/S 000-076636
Classification (CPV): Building servicesFire doorsFireproofing workPainting work of buildingsRepair and maintenance services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-04073c Find a Tender

How it was run

Official notice

Admission period ends: 1 Oct 2027, 12:00 BST
Submission channel: {"written"}
Accepted languages: en

Timeline

24 Nov 2025 → 1 Oct 2027 · 2 dates

Notice published331 days ago
24 Nov 2025, 16:52 GMT
Today
21 Oct 2026
Admission / appointment period endsin 345 days · period end, not a bid countdown
1 Oct 2027, 12:00 BST

Notice history

4 events · 5 releases on Find a Tender · since 14 Oct 2024

Status changed to complete
14 Oct 2024, 10:54 BST
Buyer details updated
14 Oct 2024, 10:54 BST
Buyer details updated
23 Apr 2025, 15:34 BST
Buyer details updated
27 Aug 2025, 11:53 BST

Published amendments (2 · 0 deadline changes)

When	What	Before	After	Shift
—	TextI.3	The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/coventryuniversity Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted to the above-mentioned address	The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/66799A42F8 Additional information can be obtained from the above-mentioned address. Tenders or requests to participate must be submitted to the above-mentioned address. For any technical issues, please contact the Delta Helpdesk on +44 (0)800 923 9236 or emai…

This is a minor amendment to extend the duration of the Minor Works and Maintenance Dynamic Purchasing System (DPS) (Ref: FRAM-976-23-GBS) until February 23, 2029. This extension is made in accordance with Regulation 34(4) of the Public Contracts Regulations 2015 and the transitional provisions under the Procurement Act 2023, as outlined in the Cabinet Office guidance. All other terms of the DPS w…

1 amendment published without a description.

Routine re-releases (5)

2024-10: 1 release · 14 Oct 2024
2023-10: 1 release · 2 Oct 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 9admitted to the panel · see the list ↓

Bids received 7busiest of 4 lots

Contracts signed 20latest 17 Dec 2024

20 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

General Roof Repairs
Signed
17 Dec 2024
Value
£0
Status
active
ITQ - Ryton Gardens Visitor Centre Remediation Work
Signed
2 Oct 2024
Value
£20,818
Status
active
ITQ - FL Fire Stopping Works
Signed
12 Aug 2024
Value
£38,375
Status
active
ITQ - FL Fire Doors
Signed
29 May 2024
Value
£108,746
Status
active
ITQ - AG Vehicle Damage Repairs
Signed
22 May 2024
Value
£16,286
Status
active
ITQ - TCW Fire Stopping Works
Signed
12 Apr 2024
Value
£50,907
Status
active
ITQ - GP Fire Stopping Works
Signed
12 Apr 2024
Value
£86,374
Status
active
ITQ - FL Handrail Safety Upgrade
Signed
8 Apr 2024
Value
£11,950
Status
active
ITQ - Tech Park Roof Repairs
Signed
8 Apr 2024
Value
£2,995
Status
active
ITQ ECB Roof repairs
Signed
8 Apr 2024
Value
£12,065
Status
active
ITQ - FL Staircase Decorations
Signed
20 Mar 2024
Value
£8,686
Status
active
ITQ - FL Roof Repairs
Signed
20 Mar 2024
Value
£16,900
Status
active
ITQ - Elm Bank Render Repairs
Signed
15 Mar 2024
Value
£1,625
Status
active
ITQ - Student Centre Bridge Repair
Signed
13 Mar 2024
Value
£17,346
Status
active
ITQ - ECB, BG Window Repairs
Signed
29 Feb 2024
Value
£1,690
Status
active
ITQ - FL Replacement of Toilet Doors
Signed
26 Feb 2024
Value
£7,100
Status
active
ITQ - ECB Plant Room Roof Repair Works
Signed
22 Feb 2024
Value
£3,178
Status
active
ITQ - TCW, AG Roof Repairs
Signed
16 Feb 2024
Value
£19,136
Status
active
ITQ - Fire Door Surveys
Signed
12 Feb 2024
Value
£20,000
Status
active
ITQ - TCW Fire Doors
Signed
29 Jan 2024
Value
£38,254
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Fire Doors	7bids	—	—	—
2 · Fire Stopping	7bids	—	—	—
3 · Painting and Decorating Services	7bids	—	—	—
4 · Minor new works	7bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Coventry University

Contracting authorityEducationBody governed by public lawEducation GB-COH: 10001726 Priory Street, COVENTRY, West Midlands, CV15FBContact name, email

Suppliers admitted to the dynamic market

9 commercial parties on the notice

CUBIC FM LimitedAdmitted to the marketGB-COH: 07374038 Walsall, West Midlands
Crimson Contractors LtdAdmitted to the marketGB-COH: 15025846 Leamington Spa, West Midlands
Davinte LtdAdmitted to the marketGB-COH: 09476414 Wombourne, West Midlands
Develco LimitedAdmitted to the marketGB-COH: 12090988 Warwick, West Midlands
Flynn's Carpentry & Joinery LTDAdmitted to the marketGB-COH: 12038532 Coventry, West Midlands
Just Solutions Group LimitedAdmitted to the marketGB-COH: 06252976 Coventry, West Midlands, CV1 2EL
Neo Property Solutions Limited Admitted to the marketGB-COH: 06307859 Castleford, Yorkshire & Humber
R&R Contracts Refurbishment and RenovationAdmitted to the marketGB-COH: 12794304 Solihull, West Midlands
Systec Fire Engineering LtdAdmitted to the marketGB-COH: 06380486 Sutton Coldfield, West Midlands

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought4 lots · detail below

How this dynamic market works

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Suppliers admitted to the dynamic market

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).