Official UK procurement notice
Dynamic Purchasing System for Soft FM Services
Authority: RED KITE LEARNING TRUST (Public body)
What is being bought3 lots · detail below
Published requirement descriptionAdded Value Portal t/a Pagabo, acting on behalf of Red Kite Learning Trust, wish to appoint a range of Suppliers specialising in various aspects of Soft Facilities Management to a national Dynamic Purchasing Solution (DPS), available to all public sector bodies, including charities, within the UK (the full list is available in the Tender synopsis on the In-Tend portal – (in-tendhost.co.uk/pagabo/aspx/ProjectM… ↗) The Suppliers will provide a full range of services across a range of geographic regions, services types and value bands. The framework will cover, all types of Soft Facilities Management Services. It is proposed that the term of this DPS agreement will be for a period of 5 years from April 2022 with one optional extension of 12 months. The procurement will follow the Public Contract Regulations 2015 restricted procedure. The following value bands will be applied:1.£0-£250k2.£250k-£1m3.£1m and above
CPV: Accommodation, building and window cleaning services · Alarm-monitoring services · Building and facilities management services · Canteen and catering services · Canteen services · Car park cleaning services · Car park management services · Car park services · Catering services · Catering services for other enterprises or other institutions · Catering services for transport enterprises · Cleaning services · +28 more
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1£0-£250k Soft Facilities ManagementRenewal
To provide the following services across all UK regions up to an annual contract value of £250,000 for a term of five years with the option to extend for one 12 month period:Cleaning; Catering; Washroom and Hygiene; Pest Control; Security; Waste Management and Recycling; Other areas. Any competitions run via this DPS will be evaluated on a 60% price, 40% quality basis. This can be varied ±20% as required.Criteria used for the evaluation of quality, will be based on a combination of the following:Capability;Social Value;Carbon Net Zero;Staff Engagement;Client Engagement;Supply Chain Engagement;Monitoring / Reporting Solutions;Customer Service;Technology / Innovation. Additional information: Please refer to the Applicable Public Sector Organisations document available on My Pagabo for a detailed overview
Lot #2£250k - £1m Soft Facilities ManagementRenewal
To provide the following services across all UK regions up to an annual contract value between £250k - £500k for a term of five years with the option to extend for one 12 month period:Cleaning; Catering; Washroom and Hygiene; Pest Control; Security; Waste Management and Recycling; Other areas. Any competitions run via this DPS will be evaluated on a 60% price, 40% quality basis. This can be varied ±20% as required.Criteria used for the evaluation of quality, will be based on a combination of the following:Capability;Social Value;Carbon Net Zero;Staff Engagement;Client Engagement;Supply Chain Engagement;Monitoring / Reporting Solutions;Customer Service;Technology / Innovation. Additional information: Please refer to the Applicable Public Sector Organisations document available on My Pagabo for a detailed overview
Lot #3£1m and above Soft Facilities ManagementRenewal
To provide the following services across all UK regions up to an annual contract value of £250,000 for a term of five years with the option to extend for one 12 month period:Cleaning; Catering; Washroom and Hygiene; Pest Control; Security; Waste Management and Recycling; Other areas. Any competitions run via this DPS will be evaluated on a 60% price, 40% quality basis. This can be varied ±20% as required.Criteria used for the evaluation of quality, will be based on a combination of the following:Capability;Social Value;Carbon Net Zero;Staff Engagement;Client Engagement;Supply Chain Engagement;Monitoring / Reporting Solutions;Customer Service;Technology / Innovation. Additional information: Please refer to the Applicable Public Sector Organisations document available on My Pagabo for a detailed overview
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As per tender documentation
- “Dynamic Purchasing System for Soft FM Services” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How RED KITE LEARNING TRUST buys Miscellaneous business-related services (CPV 7999), and who usually turns up
RED KITE LEARNING TRUST’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Miscellaneous business-related services (CPV 7999) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Yorkshire and the Humber.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 70 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 0%
2–30% / 13%
4–617% / 40%
7+83% / 47%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1£0-£250k Soft Facilities ManagementCPV 79993000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid13%
2–311%
4–637%
7+39%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £45m60 awards in 36m · last 1 months ago | 14 live · £31m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=16 | |
| £140m18 awards in 36m · last 1 months ago | 4 live · £32m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
| £48m11 awards in 36m · last 3 months ago | 5 live · £43m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=6 | |
| £12m7 awards in 36m · last 1 months ago | 2 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
MITIE FM LIMITEDLarge | £174m18 awards in 36m · last 6 months ago | 3 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2£250k - £1m Soft Facilities ManagementCPV 79993000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid13%
2–311%
4–637%
7+39%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £45m60 awards in 36m · last 1 months ago | 14 live · £31m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=16 | |
| £140m18 awards in 36m · last 1 months ago | 4 live · £32m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
| £48m11 awards in 36m · last 3 months ago | 5 live · £43m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=6 | |
| £12m7 awards in 36m · last 1 months ago | 2 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
MITIE FM LIMITEDLarge | £174m18 awards in 36m · last 6 months ago | 3 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #3£1m and above Soft Facilities ManagementCPV 79993000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid15%
2–311%
4–637%
7+37%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £45m60 awards in 36m · last 1 months ago | 14 live · £31m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=16 | |
| £140m18 awards in 36m · last 1 months ago | 4 live · £32m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
| £48m11 awards in 36m · last 3 months ago | 5 live · £43m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=6 | |
| £12m7 awards in 36m · last 1 months ago | 2 live · £12m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
MITIE FM LIMITEDLarge | £174m18 awards in 36m · last 6 months ago | 3 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Apr 2022, 20:10 BST
- Last source update
- 28 Apr 2022, 20:10 BST
- Authority reference
AVP-RKLT-1006- FTS notice number
2022/S 000-011023- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0331acFind a Tender
Publisher note: It will be the suppliers responsibility to obtain any necessary documents in order to submit a response by the closing date and time.The Contracting Authority will not be liable for any costs incurred by those expressing an interest in the DPS. Any competitions run via this DPS will be evaluated on a 60% price, 40% quality basis. This can be varied ±20% as required.Criteria used for the evaluation of quality, will be based on a combination of the following:Capability;Social Value;Carbon Net Zero;Staff Engagement;Client Engagement;Supply Chain Engagement;Monitoring / Reporting Solutions;Customer Service;Technology / Innovation.A launch event will be held via Webinar on 7th June at 10am. Please register interest at the link below https://us02web.zoom.us/webinar/register/WN_8JCLQV1URW26cfGOMsCN8w
How to participate & submission route
Official noticeTender documents are also served through a separate tool: https://app.mypagabo.co.uk/login ↗
- Requests to participate (first stage)
- —
- Admission period ends
- 18 May 2027, 12:00 BST
- Clarification deadline
- —
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
28 Apr 2022 → 18 May 2027 · 2 dates- Notice published28 Apr 2022, 20:10 BST
- Today21 Oct 2026
- Admission / appointment period endsin 209 days · period end, not a bid countdown18 May 2027, 12:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria