Official UK procurement notice
Dynamic Purchasing System for Building Safety and Security Systems - Additional Lots
Authority: Clarion Housing Group (Housing)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionClarion Housing Group (CHG) are seeking to add two Lots to our existing Dynamic Purchasing System (DPS) for Building Safety and Security Systems.
There are four Lots on the original DPS. The additional two Lots are for:
Lot 5: Fire Stopping
Lot 6: Fire Door Repair & Installation
The estimated spend across these Lots is £2.5M pa or £25m over the period of the DPS. The initial DPS Lots spend were estimated at £18M over 10 years. As such the total estimated spend for the DPS for Building Safety and Security Systems is estimated at £43M over 10 years.
CHG has housing stock of more than 128,000 home across our regions in England - (NUTS Codes UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ & UKK).
Suitably qualified and experience organisations can apply to be added on one or all of the lots on the DPS.
It is intended that the DPS will run for an initial period until 31/08/2025, with an option to extend by a further five years at the discretion of the CHG (until 31/08/2030).
CPV: Fire doors · Fire-prevention installation works · Fire-prevention services · Fire-protection devices · Fireproofing work · Installation services of electrical equipment · Installation services of fire protection equipment · Miscellaneous fire-protection equipment
How this dynamic market works
From the published notice- Type
- Dynamic market
- Market period
- 9 yrs from 31 Aug 2021
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 6 of themEvery one of these 2 lots carries the same published figure, £12,500,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fire StoppingRenewalceiling above
This is an important part of the passive fire protection for a building and is the process of filling any perforations or voids in its existing compartmentation with fire rated materials in order to prevent fire, smoke and heat passing through building compartments. These compartments are designed to restrict both horizontal and vertical fire spread.
Fire stopping these can vary from minor works such as filling linear gaps with intumescent mastic, and around service penetrations to larger works such as filling voids or large breaches in compartment walls with a material like mineral fibre. This can also include the creation of new large fire resistant barriers in open loft spaces.
For all fire stopping works, it is important that suitable products offering the equivalent fire protection are used. Additional information: To respond to this opportunity, please click here:
TBC
The previous DPS Lots are available at:
Lot #2Fire Door Repair & InstallationRenewalceiling above
Contractors will be expected to provide certification and test evidence related to the doors they are proposing to install on Clarion projects.
Primary tested door sets to be installed in the following circumstances:-
•Flat entrance fire doors in blocks of flats, sheltered units.
•Bedroom doors in supported units.
•Communal fire doors (cross-corridor and service risers / cupboards) in all of the above property types.
Global assembly door-sets to be installed in the following circumstances:-
•Converted street properties (primarily Victorian or Georgian houses converted into blocks of self-contained flats).
•Where Clarion deems it is appropriate for this type of door to be installed rather than a more robust primary-tested door-set (such as a block with an open deck-balcony).
Repairs / upgrades to the doors above will also be required and will generally involve:-
•Combined cold smoke seals and intumescent seal renewal / installation.
•Self-closing device renewal / installation / maintenance.
•Hardwood lipping of doors
•Easing and adjusting / rehanging fire doors
•Drop seal installation.
•Letter plate renewal
•Hinge renewal
•Signage
•Glazing renewals Additional information: To respond to this opportunity, please click here:
TBC
The previous DPS Lots are available at:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Please see procurement documents.
- “Dynamic Purchasing System for Building Safety and Security Systems -…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Oct 2021, 14:14 BST
- Last source update
- 14 Apr 2025, 15:02 BST
- Authority reference
3205 - 2020- FTS notice number
2025/S 000-015018- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02eaf4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering
- Performance terms
Contract (s) will be managed using KPIs (where appropriate).
Publisher note: We will be using the Delta e-sourcing portal and to submit an application to join the DPS you will need to register with them as a supplier. The link is https://www.delta-esourcing.com/ The access code for DPS application is TBC. The previous DPS Lots are available at: https://www.delta-esourcing.com/respond/893W84E9CT This Notice seeks to add two Lots to the existing Dynamic Purchasing System for Building Safety and Security Systems. This DPS currently has four Lots as follows: Lot 1: Fire alarms and active fire safety systems Lot 2: Door entry and associated technology Lot 3: Warden call and associated technology Lot 4: CCTV systems We are adding two additional Lots: Lot 5: Fire Stopping Lot 6: Fire Door Repair & Installation The estimated spend across these Lots is £2.5M pa or £25m over the 10 years (excluding VAT). The initial DPS spend was estimated at £18M over 10 years. As such the total DPS is estimated at £43M over 10 years. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of bidders/ tenderers will be based solely on the criteria set out for the procurement. The DPS is a two-stage process, as explained hereunder: In the initial set-up stage, all organisations who meet the selection criteria and are not excluded will be admitted to the DPS. There will be no limit on the number of suppliers that may join the DPS for each service category. New suppliers can also apply to join the DPS at any point during its lifetime, even those who were rejected previously. Individual contracts are awarded during the second stage. At this stage, approved suppliers of the DPS, will be invited to bid for the service category and location for a specific contract. At “Call for Competition” stage Clarion may select suppliers to bid for a specific project/ requirement based on the Lots or Housing Regions. If Clarion requires multiple Lot services at a scheme or services across multiple Housing Regions, they reserve the right to select only those suppliers who are on the DPS for all of those Lots and/ or Housing Regions. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Installation-services-of-electrical-equipment./SE47J4W8FM To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/SE47J4W8FM GO Reference: GO-20211012-PRO-19062920
How it was run
Official notice- Admission period ends
- 15 Nov 2021, 14:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
31 Aug 2021 → 14 Apr 2025 · 4 dates- Contract starts31 Aug 2021, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Nov 2021, 14:00 GMT
- Invitations to tender expected1 Dec 2021
- Notice published14 Apr 2025, 15:02 BST
Notice history
1 event · 2 releases on Find a Tender- Buyer details updated14 Apr 2025, 15:02 BST
Published amendments (1)
Clarion has changed its eSourcing platform. Applications for the DPS must be made using Atamis - https://atamis-clarionhousing.my.site.com/s/Welcome
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview contact point
- The Royal Courts of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria