TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded without competitionContract details notice
Published 14 Jul 2026, 08:57 BST

Official UK procurement notice

Digital Fire Logbook and Mobile Application 2026

Official notice

Authority: Greensquareaccord (Central government)

Direct award
Sectors: IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Awarded value£38,516published award · exc. VAT
Awarded 13 Jul 2026no call for competition
Awarded to COGNISCION LIMITED

What is being bought

Published requirement description

The service will provide a digital platform for recording Building Safety inspections carried out by Building Safety Officers (BSOs), ensuring compliance with the requirements of the Building Safety Act.

The platform will digitally record all site visits undertaken by BSOs and generate inspection reports that highlight any identified risks or missing building information. Colleagues responsible for managing supported sites will also have access to the platform to complete inspections that fall outside the BSOs' responsibilities, providing full organisational oversight of all properties within the system.

The solution removes the need for manual documentation and paper based records, reducing the risk of lost information and the additional resource required to manage physical records. Inspection activity and outputs will be monitored by the Fire Safety Team and used for reporting into Governance.

The service requires logbook access for 959 sites, unlimited user access, and technical support covering the full current estate.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
72268000 Software supply services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Jul 2026, 08:57 BST
Last source update
10 Aug 2026, 17:22 BST
FTS notice number
2026/S 000-075940
Latest notice
Contract details notice (UK7)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-06ca4e Find a Tender
Why no open competition
Additional Repeat Further Following Competitive Procedure
Published justification

The existing contract for the Building Safety digital platform was awarded to TIO Fire Safety in August 2024 following a competitive Request for Quotation (RFQ) process. The contract was awarded for an initial term of 12 months with the option to extend for a further 12 months. The current contract is due to expire on 31 July 2026.

Due to organisational resource constraints and the limited availability of key stakeholders required to support the specification, evaluation, implementation and mobilisation of a replacement contract, there is insufficient time to undertake and complete a compliant procurement exercise prior to the contract expiry date. Failure to maintain this service would present a significant risk to the organisation's ability to effectively manage and maintain its Building Safety information and associated compliance records. Extending the existing arrangement for a further 12 months represents the most practical and proportionate approach whilst allowing sufficient time to undertake a full competitive procurement exercise for the longer term requirement.

Notice history

4 events · 3 releases on Find a Tender · since 14 Jul 2026
  1. Transparency notice published
    14 Jul 2026, 08:57 BST
    UK5
  2. Contract award notice published
    28 Jul 2026, 14:10 BST
    UK6
  3. Contract signature expected
    29 Jul 2026, 23:59 BST
    scheduled
  4. Contract details notice published
    10 Aug 2026, 17:22 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £38,5161 award exc. VAT
Contracts signed 1latest 28 Jul 2026
Awarded toValueDateStatus
COGNISCION LIMITED1 Aug 2026 – 31 Jul 2027£38,51613 Jul 2026Awarded

Contracts

  • Contract 1 · COGNISCION LIMITED

    Signed
    28 Jul 2026
    Value
    £38,516
    Period
    1 Aug 2026 – 31 Jul 2027
    Status
    active
    Options
    Should GSA require additional site purchases to ensure the estate remains fully covered and compliant with the Building Safety Act, a request will be submitted to the supplier to increase the contract accordingly. Any such increase will be managed in accordance with PA23 threshold requirements.

    No agreed KPIs: n/a

Contracting authority & participating public bodies

GREENSQUAREACCORD LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS027052 · GB-PPON: PPDT-5615-BGVM Second Floor, 10 Brindleyplace, Birmingham, West Midlands, B1 2JBContact email

Bidders & participating suppliers

1 commercial party on the notice
  • COGNISCION LIMITEDAwarded supplierGB-COH: 10664317GB-PPON: PWBB-4938-RLWD Estate Office Belmont Estate Bristol, Bristol, South West, BS48 1NFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender