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Published 30 Jul 2026, 07:47 BST

Official UK procurement notice

Data Protection Services · UK public procurement notice

Official notice

Authority: THE EXTRACARE CHARITABLE TRUST (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT17.1% above final estimate
Submissions closed 25 Aug 2026awarded 9 Sept 2026
Awarded to GOVERNANCE RISK & COMPLIANCE HUB LTD
Contract term 3 yrsends 16 Sept 2029 · up to 16 Sept 2031 with extensions · starts 17 Sept 2026

What is being bought

Published requirement description

Fully Outsourced Data Protection Services

CPV: Business and management consultancy and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£250,000
Contract period: 17 Sept 2026 – 16 Sept 2029 (3 yrs) · up to 16 Sept 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: The option for the Authority to extend by up to two (2) additional periods of twelve (12) months, up to a maximum Contract Term of five (5) years.
79400000 Business and management consultancy and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: Details can be found in the tender documents.
  • Cost: Details can be found in the tender documents
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jul 2026, 07:47 BST
Last source update
23 Sept 2026, 13:59 BST
Award evaluation window
Submission end – 7 Sept 2026
Authority reference
1TN26WP
FTS notice number
2026/S 000-072740
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business and management consultancy and related services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-06d719 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
25 Aug 2026, 17:00 BST
Clarification deadline
18 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All information regarding the tender can be found within the tender documents. Please email [email protected] quoting the FTS Reference and Tender Title, to express interest and receive the full suit of Tender Documents.

The procurement process will be conducted electronically via e-mail "[email protected]" and Bidders will be e-mailed with the documents relating to the procurement. All communications (including submission of Tenders) should be carried out via e-mail to [email protected].

Our website can be found here: www.extracare.org.uk ↗

Timeline

30 Jul 2026 → 23 Sept 2026 · 10 dates
  1. Planning notice published84 days ago
    30 Jul 2026, 07:47 BST
  2. Tender notice published82 days ago
    31 Jul 2026, 14:04 BST
  3. Next notice expected82 days ago
    31 Jul 2026, 23:59 BST
  4. Clarification questions by64 days ago
    18 Aug 2026, 17:00 BST
  5. Submission deadline57 days ago
    25 Aug 2026, 17:00 BST
  6. Award decision expected by44 days ago
    7 Sept 2026, 23:59 BST
  7. Assessment summaries sent42 days ago
    10 Sept 2026, 00:00 BST
  8. Contract starts35 days ago
    17 Sept 2026, 00:00 BST
  9. Standstill ends30 days ago
    21 Sept 2026, 23:59 BST
  10. Latest notice published28 days ago
    23 Sept 2026, 13:59 BST

Notice history

13 events · 8 releases on Find a Tender · since 30 Jul 2026
  1. Preliminary market engagement notice published
    30 Jul 2026, 07:47 BST
    UK2
  2. Tender notice published
    31 Jul 2026, 14:04 BST
    UK4
  3. Status changed to active
    31 Jul 2026, 14:04 BST
  4. Procurement method changed
    31 Jul 2026, 14:04 BST
  5. Deadline published: 25 Aug 2026, 17:00 BST
    31 Jul 2026, 14:04 BST
  6. Tender notice published
    3 Aug 2026, 15:01 BST
    UK4
  7. Tender notice published
    7 Aug 2026, 08:10 BST
    UK4
  8. Tender notice published
    13 Aug 2026, 12:19 BST
    UK4
  9. Tender notice published
    21 Aug 2026, 12:27 BST
    UK4
  10. Contract award notice published
    10 Sept 2026, 11:14 BST
    UK6
  11. Status changed to complete
    10 Sept 2026, 11:14 BST
  12. Contract signature expected
    22 Sept 2026, 23:59 BST
    scheduled
  13. Contract details notice published
    23 Sept 2026, 13:59 BST
    UK7
Published amendments (1)

Clarification Questions and Answers added - 07/08/2026

Routine re-releases (8)
  • 2026-08: 3 releases · 3 Aug 2026, 13 Aug 2026
  • 2026-07: 2 releases · 30 Jul 2026, 31 Jul 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £292,7941 award inc. VAT; no net value published
Bids received 118 from SMEs
Contracts signed 1latest 23 Sept 2026
Awarded toValueDateStatus
GOVERNANCE RISK & COMPLIANCE HUB LTDSME22 Sept 2026 – 21 Sept 2029 · up to 21 Sept 2031Extensions: Optional two, one year extension periods£292,794 inc. VAT9 Sept 2026Awarded

Contracts

  • Contract 1 · GOVERNANCE RISK & COMPLIANCE HUB LTDSME

    Signed
    23 Sept 2026
    Value
    £292,794 inc. VAT
    Period
    23 Sept 2026 – 22 Sept 2029 · up to 22 Sept 2031 with extensions
    Status
    active
    Extensions
    two, optional one year extensions

    No agreed KPIs: Contract is not above £5 million

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders80—

Contracting authority & participating public bodies

THE EXTRACARE CHARITABLE TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 02205136 · GB-PPON: PPLZ-4412-MJVZ 7 Harry Weston Road, Binley Business Park, Coventry, West Midlands, CV3 2SNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • GOVERNANCE RISK & COMPLIANCE HUB LTDAwarded supplierGB-COH: 16324444GB-PPON: PDGY-2129-LQRL 551 Aberford Road, Wakefield, Yorkshire & Humber, WF3 4AHContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender