Official UK procurement notice
Contract for the Provision of Grounds Maintenance Services
Authority: Petersfield Town Council (Local council)
What is being bought
Published requirement descriptionPetersfield Town Council is tendering for the provision of its grounds maintenance services in the town of Petersfield, in the South Downs National Park area of Hampshire.
The Council is committed to providing a comprehensive range of landscaped, natural and amenity facilities across its land. Working in partnership with the appointed Contractor will be key to delivering a high standard of service that not only meets the required specifications but that also embodies the pride we have in our town's rich and diverse natural features.
Total value (estimated)
£0 excluding VAT
£0 including VAT
Above the relevant threshold
Contract dates (estimated)
1 October 2026 to 31 March 2031
Possible extension to 31 March 2036
9 years, 6 months
Description of possible extension:
After the initial term of 4 years and 6 months, the contract can be extended for up to a further maximum 5 years, incrementally. Please see the contract for details.
Main procurement category: Services
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£0
- Economic & financial standing
Please see the Invitation to Tender and Tender Submission document for financial capacity evidence requirements.
- Technical & professional ability
Please see the Invitation to Tender and Tender Submission document for the technical ability evidence requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality: 25%
- Compliance: 10%
- Timeframe: 5%
- Price: 50%
- Environmental: 10%
Published award criteria (5)
- Price: The full and final cost over the full term of the Contract, taking into account affordability and the commercial stability of a reasonable return for the supplier. Please submit evidence of: ☐ your ability to carry out the Contract to the proposed design and specification; ☐ your financial and/or operational capacity to deliver the Contract; ☐ your last year's audited accounts. N.B. If you are unable to provide audited accounts you may provide: (i) A statement of the turnover, Profit and Loss Account/Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation, or (ii) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position, or (iii) An alternative means of demonstrating financial status if any of the above are not available
- Quality: The supplier's ability to perform the Contract to the highest standards. Please submit: ☐ evidence of your knowledge in and experience of carrying out similar contracts or other relevant evidence during the last five years; ☐ two references from recent customers of similar works.
- Compliance: Evidence of the Contractor's compliance with all Health and Safety, employment laws and regulations and safeguarding procedures, e.g. by submitting a relevant policy(ies). ☐ provide evidence of how you will be able to meet the Council's policies and strategies (as referenced in the tender documentation).
- Environmental: Evidence of the Contractor's approach to environmental issues and how you will manage the disposal of waste, e.g. by submitting a relevant policy(ies).
- Timeframe: Evidence of your ability to carry out the Contract within the timescales required, e.g. by submitting a programme of works.
- Economic & financial standing
Please see the Invitation to Tender and Tender Submission document for financial capacity evidence requirements.
- Technical & professional ability
Please see the Invitation to Tender and Tender Submission document for the technical ability evidence requirements.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Aug 2026, 17:42 BST
- Last source update
- 3 Aug 2026, 17:42 BST
- Award evaluation window
- Submission end – 30 Jul 2026
- Authority reference
PTC-GM2026- FTS notice number
2026/S 000-044961- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069a22Find a Tender
How it was run
Official notice- Submission deadline
- 28 Jun 2026, 23:59 BST
- Clarification deadline
- 14 Jun 2026, 23:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 May 2026 → 1 Oct 2026 · 8 dates- Tender notice published160 days ago15 May 2026, 14:44 BST
- Clarification questions by129 days ago14 Jun 2026, 23:59 BST
- Submission deadline115 days ago28 Jun 2026, 23:59 BST
- Award decision expected by83 days ago30 Jul 2026, 23:59 BST
- Assessment summaries sent80 days ago3 Aug 2026, 00:00 BST
- Latest notice published80 days ago3 Aug 2026, 17:42 BST
- Standstill ends69 days ago13 Aug 2026, 23:59 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
3 events · 1 release on Find a Tender · since 15 May 2026- Tender notice published15 May 2026, 14:44 BSTUK4
- Contract award notice published3 Aug 2026, 17:42 BSTUK6
- Contract signature expected31 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PGSD LimitedSME1 Oct 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: The Council may extend this Contract in whole or in part beyond the Initial Term by a further period or periods of up to five (5) years (each such extension together with any such extensions, being the "Extension Period"), up to a maximum Contract Period of nine (9) years and six (6) months. If the Council wishes to extend this Contract, it shall give the Contractor at least three (3) Months' written notice of such intention before the expiry of the Initial Term or before the end of any previous Extension Period (as the case may be). · Options: An hourly rate has been provided by the contractor for ad hoc work under each of the contracted service headings, subject to mutual agreement during the contracted period. | £2,152,560 inc. VAT | 30 Jul 2026standstill to 13 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PGSD LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Bidding documents and specifications Full Grounds Maintenance Tender Pack - Invitation to Tender - Tender Submission Form - Grounds Maintenance Service Contract - Key Performance Indicators - TUPE List of Employees Information - Grounds Maintenance Specification - Grounds Maintenance Service Schedule - Site Maps - B…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender