Find a TenderAwarded without competitionTransparency notice
Published 30 Jun 2025, 09:09 BST

Official UK procurement notice

Consultantation on StARS Project

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)

Direct awardSME suitable
Awarded value£498,640published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Orebus Consulting Limited

What is being bought

Published requirement description

The consultant will be working on StARS (Student Administration Refresh and Simplification) which is a University-wide transformation programme to simplify, standardise and improve our student administration processes and as a consequence its services to students and staff, key enabler of this being by an upgrade of our student record system. Its vision is to deliver a better experience for students, academics and professional services staff; and enables a fundamental shift towards a more flexible set of capabilities and services that are fit for the future.

The Banner Lead Consultant will be responsible for implementing the solution designs for each of the workstream releases, working closely with the Project Managers, Business Analysts, Programme IT Architect and other consultants (e.g. Ellucian), whilst ensuring that implementations of the solution design are compliant with the broader programme principles of utilising the core capability and functionality of the Banner product set.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jun 2025, 09:09 BST
Last source update
30 Jun 2025, 09:09 BST
Authority reference
SC13117/24
FTS notice number
2025/S 000-035961
Latest notice
Transparency notice (UK5)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-055588 Find a Tender
Why no open competition
Additional Repeat Extension Partial Replacement
Published justification

The University of Birmingham licenses its Student Record System Software (Banner) from Ellucian, which has been foundational to its academic and administrative processes.

Orebus Consulting limited has worked with UoB for over two years, demonstrating both the expertise and adaptability essential to supporting the StARS Programme's ambitious goals.

Specialised Expertise and Established Knowledge:

Orebus Consulting limited brings extensive functional expertise in technologies and methodologies essential to StARS delivery, such as Banner Student, Ellucian Workflow, and Banner Document Manager. Beyond functional skills, the company has developed a deep understanding of UoB's unique processes in areas like Online Registration, Student Fees, Course and Module Catalogue, Reasonable Adjustments, and Progression-areas critical to the programme's core objectives.

Time Efficiency:

Orebus Consulting limited established knowledge and familiarity with our systems and processes allow for immediate and effective contributions, which would not be possible with a new provider. The time required to bring another supplier up to this level of understanding would be significant, leading to delays in the project timeline and impacting key programme milestones. Retaining this partnership ensures continuity and minimises the time loss that would otherwise be incurred through an extensive onboarding and training period with a new vendor.

  • Continuity and Risk Mitigation: The StARS Programme's success depends on continuity, particularly in complex areas like data migration, student records management, and integrated reporting. Disruption in this partnership could lead to delays, increased costs, and potential misalignment with programme principles. By retaining this experienced partner, UoB can mitigate these risks and ensure a stable, continuous path toward full programme implementation.

The ongoing contribution of this company remains pivotal to achieving the objectives of the StARS Programme within both budgetary and timeline constraints.

Notice history

2 events · 1 release on Find a Tender · since 30 Jun 2025
  1. Transparency notice published
    30 Jun 2025, 09:09 BST
    UK5
  2. Contract signature expected
    1 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £498,6401 award exc. VAT
Awarded toValueDateStatus
Orebus Consulting LimitedSME1 Jul 2025 – 1 Mar 2026£498,640—Standstill

Contracting authority & participating public bodies

THE UNIVERSITY OF BIRMINGHAM

Contracting authorityPublic authority - sub-central government GB-COH: RC000645 · GB-PPON: PHCQ-3464-LVTM Edgbaston, Birmingham, West Midlands, B15 2TTContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Orebus Consulting LimitedAwarded supplier 1, Derwent Business Centre, Clarke Street, Derby, East Midlands, DE1 2BUContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender