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Published 24 May 2021, 09:29 BST

Official UK procurement notice

Commercial/Non Domestic Gas Responsive and Ad Hoc Repairs with Additional Services

Official notice

Authority: Sanctuary Housing Association (Housing)·Consortium: 2 public authorities

7 lotsServicesOpen procedureSME suitableMax 3 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)East Midlands (UKF)
+6 moreWest Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)Scotland (UKM)
Published estimate£6,720,100total for 7 lots
Submissions closed 23 Jun 2021awarded 6 Mar 2022
Awarded to Sure Maintenance Ltd +5 more8 awards

What is being bought7 lots · detail below

Published requirement description

Commercial/Non Domestic Gas Responsive and Ad Hoc Repairs with Additional Services Lot 7 Scotland

  • Recurrence: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.

CPV: Repair and maintenance services of central heating

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£6,744,000 together) · win at most 3 of them · same evaluation weights on every lot
Lot #1Commercial/Non Domestic Gas Responsive and Ad Hoc Repairs with Additional ServicesAwardedRenewal East of England, ScotlandPublished value£1,272,000
Delivery: East of England, Scotland
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #2Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal London, South EastPublished value£2,300,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services - Lot 2 London and South East Region

Delivery: London, South East
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #3Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal East Midlands, West MidlandsPublished value£1,182,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services - Lot 3 Midlands Region

Delivery: East Midlands, West Midlands
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #4Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal North EastPublished value£500,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services - Lot 4 North Region

Delivery: North East
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #5Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal North WestPublished value£470,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 5 North West Region

Delivery: North West
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #6Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal South WestPublished value£760,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 6 South West Region

Delivery: South West
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating
Lot #7Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…AwardedRenewal ScotlandPublished value£260,000

Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 7 Scotland Region

Delivery: Scotland
Extensions: The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.Variant bids: not allowed
50720000 Repair and maintenance services of central heating

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · The contract will run for 3 years with the option to extend by two (2), one (1) year periods solely at the Groups discretion.

First published
24 May 2021, 09:29 BST
Last source update
26 Apr 2022, 11:51 BST
Award evaluation window
23 Jun 2021 – …
FTS notice number
2022/S 000-010683
Classification (CPV)
Repair and maintenance services of central heating
Delivery area
North East (UKC)North West (UKD)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
+1 moreScotland (UKM)
Official registry OCID
ocds-h6vhtk-02b423 Find a Tender

Publisher note: Full details are shown on www.sanctuary-tenders.co.uk. This notice only shows the Scottish lot. Details of all lots are on www.sanctuary-tenders.co.uk. The Group will award one contract per lot. Suppliers may apply for one, multiple or all lots. Suppliers should confirm which lot is preferred. The Group will award a maximum of three lots to a single supplier. Contract values are estimates. The tender notice has been published separately on Find A Tender (SC Ref:691273)

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
23 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Jun 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.sanctuary-tenders.co.uk ↗

Timeline

23 Jun 2021 → 26 Apr 2022 · 3 dates
  1. Submission deadline
    23 Jun 2021, 12:00 BST
  2. Bids opened
    23 Jun 2021, 14:00 BST
  3. Notice published
    26 Apr 2022, 11:51 BST

Notice history

2 events · 3 releases on Find a Tender · since 26 Apr 2022
  1. Status changed to complete
    26 Apr 2022, 09:19 BST
  2. Buyer details updated
    26 Apr 2022, 11:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 8
Awarded value £7,004,0008 contracts exc. VAT
Bids received 3831 from SMEs
Contracts signed 8latest 6 Mar 2022
Awarded toValueDateStatus
Lot 1 · Commercial/Non Domestic Gas Responsive and Ad Hoc Repairs with Additional Services2 awards
THERMOSERV LIMITEDSMECommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 1 East Region£1,272,000 †—Awarded
JLA Ltd£260,000 †—Awarded
Lot 2 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
THERMOSERV LIMITEDSMECommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 2 London and South East Region£2,300,000 †—Awarded
Lot 3 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
Midwest Mechanical and Electrical Services LimitedSMECommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 3 Midlands Region£1,182,000 †—Awarded
Lot 4 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
Sure Maintenance LtdCommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 4 North Region£500,000 †—Awarded
Lot 5 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
Sure Maintenance LtdCommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 5 North West Region£470,000 †—Awarded
Lot 6 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
Correct Contract Services LtdSMECommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 6 South West Region£760,000 †—Awarded
Lot 7 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…1 award
Trinity Heat Care Ltd, part of the JLA GroupSMECommercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 7 Scotland Region£260,000 †—Awarded

Contracts

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 7 Scotland Region · Trinity Heat Care Ltd, part of the JLA GroupSME

    Signed
    6 Mar 2022
    Value
    £260,000
    Status
    active

  • Contract 010683-2022-SGC19242-1 · JLA Ltd

    Signed
    6 Mar 2022
    Value
    £260,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 1 East Region · THERMOSERV LIMITEDSME

    Signed
    3 Mar 2022
    Value
    £1,272,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 2 London and South East Region · THERMOSERV LIMITEDSME

    Signed
    3 Mar 2022
    Value
    £2,300,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 6 South West Region · Correct Contract Services LtdSME

    Signed
    21 Feb 2022
    Value
    £760,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 4 North Region · Sure Maintenance Ltd

    Signed
    18 Feb 2022
    Value
    £500,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 5 North West Region · Sure Maintenance Ltd

    Signed
    18 Feb 2022
    Value
    £470,000
    Status
    active

  • Commercial & Non-Domestic Gas Maintenance Specification For the Provision of Responsive and Ad Hoc Repairs and Additional Services Lot 3 Midlands Region · Midwest Mechanical and Electrical Services LimitedSME

    Signed
    16 Feb 2022
    Value
    £1,182,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Commercial/Non Domestic Gas Responsive and Ad Hoc Repairs with Additional Services5bids · 5 electronic4——
2 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…5bids · 5 electronic4——
3 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…5bids · 5 electronic4——
4 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…8bids · 8 electronic7——
5 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…7bids · 7 electronic6——
6 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…4bids · 4 electronic3——
7 · Commercial & Non-Domestic Gas Maintenance Specification For the Provision of…4bids · 4 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Sanctuary Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 19059R Chamber Court, Castle Street, Worcester, UK, WR1 3ZQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sanctuary Housing GroupReview body Worcester

Bidders & participating suppliers

6 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.