Official UK procurement notice
Commercial Gas - Service Maintenance and Repair
Authority: The Riverside Group Limited (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThe Riverside Group are out to tender for commercial gas service maintenance and repair. The requirement is for a suitably qualified and experienced contractor to deliver a fully comprehensive, compliant and resident-focused service covering planned servicing, statutory gas safety inspections, reactive repairs and 24/7 emergency response across Riverside’s commercial and communal gas assets. The scope includes annual servicing and Landlord Gas Safety Records, planned preventative maintenance, responsive and emergency repairs, system diagnostics, temporary heating provision, and asset condition reporting for a wide range of commercial plant and associated systems. The contract places a strong emphasis on safety, legislative compliance, performance management through KPIs, effective resident communication, robust ICT integration, and continuous service improvement, ensuring the safe, efficient and reliable operation of Riverside’s communal heating and commercial gas infrastructure.
CPV: Boiler installations · Boilers · Central-heating radiators and boilers and parts · Gas appliance maintenance services · Repair and maintenance services of boilers
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 1 of them · same evaluation weights on every lotLot #1North and Central (plus Bristol and Gloucester)AwardedRenewal UK, North East +8Published value£0
The source published no individual description for this lot.
Lot #2Commercial Gas London and SouthAwardedRenewal UKPublished value£0
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 12:50 BST
- Last source update
- 8 Oct 2026, 11:05 BST
- Award evaluation window
- Submission end – 1 Sept 2026
- Authority reference
TRGIH-018- FTS notice number
2026/S 000-053618- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052253Find a Tender
How it was run
Official notice- Submission deadline
- 10 Jul 2026, 12:00 BST
- Clarification deadline
- 3 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders should be submitted via the in-tend electronic tender portal in-tendhost.co.uk/theriversidegroup ↗
Timeline
23 May 2025 → 19 Oct 2026 · 10 dates- Planning notice published23 May 2025, 12:50 BST
- Next notice expected143 days ago1 Jun 2026, 23:59 BST
- Tender notice published136 days ago8 Jun 2026, 09:44 BST
- Clarification questions by111 days ago3 Jul 2026, 17:00 BST
- Submission deadline104 days ago10 Jul 2026, 12:00 BST
- Award decision expected by51 days ago1 Sept 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
- Assessment summaries sent15 days ago8 Oct 2026, 00:00 BST
- Latest notice published14 days ago8 Oct 2026, 11:05 BST
- Standstill ends3 days ago19 Oct 2026, 23:59 BST
Notice history
11 events · 4 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 12:50 BSTUK1
- Planned procurement notice published23 Apr 2026, 12:13 BSTUK3
- Published value updated23 Apr 2026, 12:13 BST
- Procurement method changed23 Apr 2026, 12:13 BST
- Deadline published: 3 Jul 2026, 12:00 BST23 Apr 2026, 12:13 BST
- Tender notice published8 Jun 2026, 09:44 BSTUK4
- Status changed to active8 Jun 2026, 09:44 BST
- Deadline moved to 10 Jul 2026, 12:00 BST8 Jun 2026, 09:44 BST+7 days · was 3 Jul 2026, 12:00 BST
- Contract award notice published8 Oct 2026, 11:05 BSTUK6
- Status changed to complete8 Oct 2026, 11:05 BST
- Contract signature expected21 Oct 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North and Central (plus Bristol and Gloucester)1 award | |||
| Ashley and McDonoughCommercial Gas Service Maintenance and Repair - Lot 1 North and Central (Plus Bristol ang Gloucester)1 Feb 2027 – 31 Jan 2030 · up to 31 Jan 2032Extensions: 1 year plus 1 year extension at agreement of both parties | £15,000,000 inc. VAT | 8 Oct 2026standstill to 19 Oct 2026 | Standstill |
| Lot 2 · Commercial Gas London and South1 award | |||
| Stonegrove LimitedSMECommercial Gas Service Maintenance and Repair Lot 2 London and South1 Feb 2027 – 31 Jan 2030 · up to 31 Jan 2032Extensions: 1 year plus 1 year at the agreement of both parties | £10,000,000 inc. VAT | 8 Oct 2026standstill to 19 Oct 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North and Central (plus Bristol and Gloucester) | 1final-stage tenders · 9 at stage one | 0 | 0 | — |
| 2 · Commercial Gas London and South | 1final-stage tenders · 9 at stage one | 0 | 0 | — |
Who bid
- wonAshley & McDonough Compliance Services Ltd · North West England · 1
- wonStonegrove LimitedSME · South East England · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Ashley & McDonough Compliance Services LtdAwarded supplier
- Stonegrove LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All Tender documents can be accessed via the TRG E tender portal https://in-tendhost.co.uk/theriversidegroup
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender