Official UK procurement notice
Collection and Processing of the Household Waste Recycling Centre Wood
Authority: Cardiff Council (Central government)
What is being bought
Published requirement descriptionCardiff Council is looking to secure a 6 month recycling contract (with an optional 6-month extension) for the collection and processing of the Household Waste Recycling Centre Wood. The Council operates two residential HWRCs at Lamby Way (CF3 2HP) and Bessemer Close (CF11 8XH) and a Commercial WTS at Bessmer Close, generating an average monthly tonnage of 480 tonnes, however this tonnage is not guaranteed and is subject to seasonal fluctuations. The tonnage is available for collection directly from the HWRCs via RORO’s skips (to be provided) or it can be bulk loaded at Cardiff’s Waste Transfer Station, located at the Lamby Way Depot (CF3 2HP).
2025 Data Based on Collections from the WTS:
Row Labels Total Weight Loads per month
Jan 375.08 18
Feb 474.1 23
Mar 532.28 28
Apr 471.18 25
May 616.12 33
Jun 484.14 27
Jul 557.52 31
Aug 506.9 28
Sep 471.6 24
Oct 502.06 26
Nov 390.96 20
Dec 375.68 17
The Contractor will be responsible for the processing and disposal of all waste and must provide the Authority with a guaranteed minimum recycling rate of 80%.
This process is intended to inform the Council’s understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date.
Any responses received will not prejudice any involvement in a future procurement process and will not include or preclude any organisation from participating in any future procurement process. All information provided as part of this exercise will be provided to all parties involved in any future procurement exercise. Local Authorities are subject to the Freedom of Information Act 2000, and cannot guarantee that information received will remain confidential.
•Can you please provide the Council relevant experience of providing collection and treatment services for similar tonnages to this contract.
•Please provide the Council with an example of the structure of your charges for such a service to indicate annual fees.
•Details of Transportation options available to service this contract.
Suppliers are to register interest and submit responses to the questions via supplierlive.proactisp2p.com/Account/Login ↗ by searching for the project reference (ERFX1008778)
CPV: Sewage, refuse, cleaning and environmental services · Transport services (excl. Waste transport) · Waste and rubbish containers and bins
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Cardiff Council buys Road equipment (CPV 3492), and who usually turns up
Cardiff Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Road equipment (CPV 3492) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 61 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13% / 0%
2–346% / 33%
4–638% / 67%
7+4% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate48% / 14%
Within ±2%24% / 71%
Above estimate29% / 14%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3492Published estimate£450k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 28 past lots.
A forecast, not a list of bidders.
1 bid18%
2–343%
4–636%
7+4%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Feb 2026, 16:38 GMT
- Last source update
- 2 Feb 2026, 16:38 GMT
- Authority reference
ERFX1008778- FTS notice number
2026/S 000-009155- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0614acFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
2 Feb 2026 → 20 Apr 2026 · 4 dates- Planning notice published263 days ago2 Feb 2026, 16:38 GMT
- Market engagement247 days ago17 Feb 2026, 23:59 GMT
Suppliers are to register interest and submit all responses to the questions contained within the Preliminary Market Engagement Notice via the Proactis opportunity which can be accessed via supplierlive.proactisp2p.com/Account/Login ↗ by searching for the project reference ERFX1008778
- Tender notice expected227 days ago9 Mar 2026, 23:59 GMT
- Contract starts186 days ago20 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published2 Feb 2026, 16:38 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender