Official UK procurement notice
Cleaning Services - Shipston High School
Authority: SHIPSTON HIGH SCHOOL (Education)·On behalf of: PROCURE CONSULTANCY LIMITED
What is being bought
Published requirement descriptionThe site. A single secondary school of approximately 4,315 m² of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m² delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents.
The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.
Points tenderers should note. Timber and sprung timber floors account for 616.6 m², 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately.
Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender.
Read the full description (187 more characters)
Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.
- The authority expects to re-tender this requirement around 10 Dec 2031, 23:59 GMT.
How the procedure runs: This procurement is a competitive flexible procedure in two stages. Stage 1 - written tender. Any supplier may submit a tender. There is no pre-qualification or selection stage before Stage 1. Each tenderer submits a single response comprising the conditions of participation material, the quality response and the Pricing Schedule, in more…
three separate parts so that price is not visible to those scoring quality. Conditions of participation are assessed pass or fail and are not scored. Every compliant tender is then scored out of 100: quality 60 per cent and price 40 per cent. Selection for Stage 2. The three tenderers with the highest Stage 1 scores are invited to Stage 2. Where two or more are tied for third place, the tie is broken in favour of the higher price score; if they remain tied, all tied tenderers are invited. A tenderer that fails a condition of participation, or whose tender is rejected as non-compliant or unacceptable, is not eligible for Stage 2 irrespective of its score. Tenderers not invited are eliminated and receive an assessment summary. Stage 2 - presentation. The shortlisted tenderers present to a panel and are scored out of 100 against four published criteria. The presentation must be consistent with the Stage 1 tender and may not vary it; in particular, price may not be altered. Award. Final score = (Stage 1 score × 0.9) + (Stage 2 score × 0.1), calculated to two decimal places. The contract will not be awarded to a tenderer that was not invited to Stage 2. Negotiation and refinement. There will be no negotiation. The award criteria and weightings are fixed as published and will not be refined during the procedure. The Authority may seek written clarification of any tender, but clarification will not be used to permit a tenderer to alter its tender.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£958,333
- Value
- £958,333 exc. VAT · £1,150,000 inc. VAT
- Extensions
- Contract term - Three years from 11 December 2026, with two separate one-year extensions exercisable at the authority's discretion. Maximum term five years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality - written tender response (Stage 1) — 54%
- Quality - presentation (Stage 2) — 10%
- Price (Stage 1) — 36%
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
Cleaning services (CPV 9091) in West Midlands — and who usually turns up
SHIPSTON HIGH SCHOOL has too little published record in this market to describe on its own; the West Midlands market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
SHIPSTON HIGH SCHOOL has published no bid reports, no comparable estimate → award pairs and no award dates that this analysis can use — in Cleaning services (CPV 9091) (36 months) or across all categories (24 months).
West Midlands · Cleaning services (CPV 9091)
contract notices delivered in West Midlands in 36 months: 160 in CPV 9091 (142 competed, 8 route not published) · 447 in division 90 (350 competed, 68 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 84 lots. 41 lots are from Procurement Act 2023 notices (bids assessed, middle 6) and 43 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 84 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 38 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 39 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 62 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 85 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the West Midlands market’s usual movement over 38 lots (CPV 9091), applied to the £958,333 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 10 Dec 2031
- First published
- 25 Sept 2026, 00:00 BST
- Last source update
- 25 Sept 2026, 00:00 BST
- Award evaluation window
- Submission end — 13 Nov 2026, 23:59 GMT
- Authority reference
SHS-CLN-2026-01- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077a00Find a Tender
- How it runs
This procurement is a competitive flexible procedure in two stages. Stage 1 - written tender. Any supplier may submit a tender. There is no pre-qualification or selection stage before Stage 1. Each tenderer submits a single response comprising the conditions of participation material, the quality response and the Pricing Schedule, in three separate parts so that price is not visible to those scoring quality. more…
Conditions of participation are assessed pass or fail and are not scored. Every compliant tender is then scored out of 100: quality 60 per cent and price 40 per cent. Selection for Stage 2. The three tenderers with the highest Stage 1 scores are invited to Stage 2. Where two or more are tied for third place, the tie is broken in favour of the higher price score; if they remain tied, all tied tenderers are invited. A tenderer that fails a condition of participation, or whose tender is rejected as non-compliant or unacceptable, is not eligible for Stage 2 irrespective of its score. Tenderers not invited are eliminated and receive an assessment summary. Stage 2 - presentation. The shortlisted tenderers present to a panel and are scored out of 100 against four published criteria. The presentation must be consistent with the Stage 1 tender and may not vary it; in particular, price may not be altered. Award. Final score = (Stage 1 score × 0.9) + (Stage 2 score × 0.1), calculated to two decimal places. The contract will not be awarded to a tenderer that was not invited to Stage 2. Negotiation and refinement. There will be no negotiation. The award criteria and weightings are fixed as published and will not be refined during the procedure. The Authority may seek written clarification of any tender, but clarification will not be used to permit a tenderer to alter its tender.
How to participate & submission route
Official notice- Expression of interest (EOI)
- —
- Tender submission deadline
- 26 Oct 2026, 12:00 GMT
- Clarification deadline
- 9 Oct 2026, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedearlier today24 Sept 2026, 23:41 BST
- Clarification questions byin 15 days9 Oct 2026, 17:00 BST
- Submission deadlinein 31 days26 Oct 2026, 12:00 GMT
- Award decision expected byin 50 days13 Nov 2026, 23:59 GMT
- Contract startsin 77 days11 Dec 2026, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 2 releases on Find a Tender · since 24 Sept 2026- Tender notice published25 Sept 2026, 00:00 BSTUK4
- Tender notice published24 Sept 2026, 23:41 BSTUK4
Published amendments (1)
Region changed from UK to Warwickshire
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PROCURE CONSULTANCY LIMITEDProcess contact pointProcuring entityProcurement Advisor
Official documents & specifications (17)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Response Template (Word)
- Bidding documents and specifications Tender Response Template (PDF)
- Bidding documents and specifications Pricing Schedule (Word)
- Bidding documents and specifications Pricing Schedule (PDF)
- Bidding documents and specifications Conditions of Contract
- Bidding documents and specifications Site Plans and Floor Surface Schedule
- Conflict of interest declarationNot published
- Bidding documents and specifications School Calendar
Show 7 more documents
- Bidding documents and specifications TUPE Information
- Bidding documents and specifications Asbestos Management Plan
- Bidding documents and specifications Safeguarding and Child Protection Policy
- Bidding documents and specifications Health and Safety Policy
- Bidding documents and specifications Invitation to Tender
- Bidding documents and specifications Sports Hall Construction Drawing
- Bidding documents and specifications Cleaning Specification
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender