Cleaning Contract - Direct Award following mutual contract termination

{
  "id": "026470-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2026-03-23T16:42:30Z",
  "ocid": "ocds-h6vhtk-0671e9",
  "buyer": {
    "id": "GB-FTS-155336",
    "name": "Southborough Church of England Primary School"
  },
  "awards": [
    {
      "id": "026470-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-05797901",
          "name": "Kent Gurkha Company Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0671e9",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "1 year plus 1 year"
        },
        "hasOptions": true,
        "description": "Southborough CE Primary school has awarded a direct award contract for cleaning services with a justification of extreme urgency.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "35"
            },
            {
              "name": "Delivery and Customer Services",
              "type": "quality",
              "description": "35"
            },
            {
              "name": "Added value",
              "type": "quality",
              "description": "5"
            },
            {
              "type": "price",
              "description": "25"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Cleaning Contract - Direct Award following mutual contract termination",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Southborough CE Primary school has awarded a direct award contract for cleaning services with a justification of extreme urgency.",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Cleaning Services - Direct Award under Regulation 32(2)(c) PCR 2015\nShort Description -\nThe School has awarded a contract for the provision of cleaning services through the negotiated procedure without prior publication, in accordance with Regulation 32(2)(c) of the Public Contracts Regulations 2015.\nDescription of the Procurement -\nThis contract provides essential daily cleaning services required to maintain statutory health, safety, and hygiene standards across the School site.\nThe previous cleaning contract ended unexpectedly by mutual termination, creating an urgent operational need for immediate continuity of cleaning services. Due to the essential nature of cleaning for the safe functioning of an educational environment, the School was required to secure replacement service provision without delay.\nJustification for Use of the Negotiated Procedure Without Prior Publication (Reg. 32) -\nThe School relied on Regulation 32(2)(c) of the Public Contracts Regulations 2015, which permits a contracting authority to award a contract without prior publication where:\nThe need for services is extremely urgent,\nThe urgency has been brought about by events unforeseeable by the contracting authority,\nThe circumstances are not attributable to the contracting authority, and\nThe time limits for a standard procurement procedure cannot be complied with.\nThe previous cleaning contract was mutually terminated, which constitutes an unforeseeable event not caused by the School. This resulted in an immediate and critical requirement to maintain legally compliant hygiene standards to ensure the safety of pupils, staff, and visitors.\nGovernment guidance confirms that direct awards made under Regulation 32 require a contract award notice but may be lawfully awarded without prior publication of a contract notice.  \nGiven the operational urgency and statutory duties of the School, there was no time to run a competitive tendering process, even on accelerated timescales. Accordingly, the use of Regulation 32(2)(c) was lawful and necessary.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_EXTREME_URGENCY",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-155336",
      "name": "Southborough Church of England Primary School",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ46",
        "locality": "Tunbridge Wells",
        "postalCode": "TN40JY",
        "countryName": "United Kingdom",
        "streetAddress": "Broomhill Park Road"
      },
      "details": {
        "url": "http://www.southborough.kent.sch.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Southborough Church of England Primary School",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Deborah Norman",
        "email": "dnorman@southborough.kent.sch.uk"
      }
    },
    {
      "id": "GB-COH-05797901",
      "name": "Kent Gurkha Company Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ",
        "locality": "Maidstone",
        "postalCode": "ME14 1BQ",
        "countryName": "United Kingdom",
        "streetAddress": "7 Clarendon Place"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "05797901",
        "scheme": "GB-COH",
        "legalName": "Kent Gurkha Company Ltd"
      }
    },
    {
      "id": "GB-FTS-136",
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court of England and Wales"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "026470-2026-1",
      "value": {
        "amount": 212520,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "026470-2026-1",
      "dateSigned": "2026-03-02T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}