Find a TenderAwardedContract details notice
Published 28 May 2025, 14:16 BST

Official UK procurement notice

Citizen Panel Scope CCER · UK public procurement notice

Official notice

Authority: East Riding of Yorkshire Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£168,000≈ £84k / year · £201,000 inc. VAT11.7% below published estimate
Submissions closed 20 Jun 2025awarded 1 Aug 2025
Awarded to Nesta Centre for Collective Intelligence Design
Contract term 2 yrsends 1 Jul 2027 · starts 1 Jul 2025

What is being bought

Published requirement description

Delivery and evaluation of a demographically representative Citizens' Panel for the Changing Coasts East Riding project.

CPV: Environmental issues consultancy services · Research consultancy services

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsSMEPublished value£168,000
Contract period: 1 Jul 2025 – 1 Jul 2027 (2 yrs)Value: £168,000 exc. VAT · £201,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Financial Capacity - a tenderer will be excluded from further participation in the procurement process where, following assessment of the proof documents required by the council and determined that a tenderer do not have the necessary economic and financial capacity to perform the contract during the contract period Insurance - a tenderer will be excluded from further participation in the procurement process, where they fail to confirm can obtain the minimum insurance levels of £5 million pounds for each of Employer’s (Compulsory) Liability Insurance, Public Liability Insurance, and Professional Indemnity Insurance - by the contract commencement if awarded. Legal capacity Data Protection - a tenderer You will be excluded from further participation where you do not confirm that you have or will have in place by contract award the resources to perform the contract in compliance with the GDPR and protection of the rights of data subjects Selection criteria (part of the award criteria) as above will be used to assess and evaluate all potential Tenderers suitability to tender with pass/fail criteria attached, and a score of ‘Fail’ in any one of the criteria listed above will result in tenderer's bid being excluded from further consideration.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The evaluation processes will be completed in accordance with the Council’s Contract Procedure Rules and the Procurement Act 2023 and will ensure the evaluation procedure is based on identifying the Most Advantageous Tender(s) (MAT). The evaluation weightings are as follows: Price: 50% Non-Price: 50%

Conditions of participation1
  • Condition of participation

    Financial Capacity - a tenderer will be excluded from further participation in the procurement process where, following assessment of the proof documents required by the council and determined that a tenderer do not have the necessary economic and financial capacity to perform the contract during the contract period Insurance - a tenderer will be excluded from further participation in the procurement process, where they fail to confirm can obtain the minimum insurance levels of £5 million pounds for each of Employer’s (Compulsory) Liability Insurance, Public Liability Insurance, and Professional Indemnity Insurance - by the contract commencement if awarded. Legal capacity Data Protection - a tenderer You will be excluded from further participation where you do not confirm that you have or will have in place by contract award the resources to perform the contract in compliance with the GDPR and protection of the rights of data subjects Selection criteria (part of the award criteria) as above will be used to assess and evaluate all potential Tenderers suitability to tender with pass/fail criteria attached, and a score of ‘Fail’ in any one of the criteria listed above will result in tenderer's bid being excluded from further consideration.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 May 2025, 14:16 BST
Last source update
14 Aug 2025, 11:01 BST
Authority reference
2481-25
FTS notice number
2025/S 000-028130
Latest notice
Contract details notice (UK7)
Classification (CPV)
Environmental issues consultancy servicesResearch consultancy services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-052800 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
20 Jun 2025, 14:00 BST
Clarification deadline
13 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

28 May 2025 → 14 Aug 2025 · 5 dates
  1. Tender notice published
    28 May 2025, 14:16 BST
  2. Clarification questions by
    13 Jun 2025, 14:00 BST
  3. Submission deadline
    20 Jun 2025, 14:00 BST
  4. Contract starts
    1 Jul 2025
  5. Latest notice published
    14 Aug 2025, 11:01 BST

Notice history

5 events · 3 releases on Find a Tender · since 28 May 2025
  1. Tender notice published
    28 May 2025, 14:16 BST
    UK4
  2. Tender notice published
    10 Jun 2025, 09:56 BST
    UK4
  3. Deadline moved to 20 Jun 2025, 14:00 BST
    10 Jun 2025, 09:56 BST
    +7 days · was 13 Jun 2025, 14:00 BST
  4. Contract details notice published
    14 Aug 2025, 11:01 BST
    UK7
  5. Status changed to complete
    14 Aug 2025, 11:01 BST
Published amendments (1)

The tender submission deadline of this opportunity is now extended to a new date of 20/06/2025.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £148,3951 contract exc. VAT
Contracts signed 1latest 1 Aug 2025
Awarded toValueDateStatus
Nesta Centre for Collective Intelligence Design£148,395 †—Awarded

Contracts

Contracting authority & participating public bodies

East Riding of Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQH-9124-TMLN Cross Street, Beverley, Yorkshire & Humber, HU17 9BAContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender