Cirencester Christmas Lights 2027-2031

{
  "id": "041122-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-05-05T14:51:43+01:00",
  "ocid": "ocds-h6vhtk-059b24",
  "buyer": {
    "id": "GB-PPON-PZPV-7338-DRWJ",
    "name": "Cirencester Town Council"
  },
  "tender": {
    "id": "CTC/2027/CL27-31",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 28000,
          "currency": "GBP",
          "amountGross": 33600
        },
        "status": "active",
        "awardCriteria": {
          "description": "The contract will be awarded on the basis of the Most Advantageous Tender (MAT), assessed using the following criteria:\nQuality of Design & Creativity)\n•\tOriginality and festive appeal of the proposed design\n•\tSuitability for location and demographics\n•\tUse of colour, themes, and focal points (e.g. town square tree, lampposts)\n•\tInclusion of modern elements (e.g. interactive lighting, sustainable materials)\n•\tVisual impact in day/night conditions (renderings or mock-ups)\nInstallation & Safety Methodology \n•\tClear, practical installation schedule and methodology\n•\tCompliance with health & safety regulations (e.g. LOLER, PUWER)\n•\tEvidence of qualified personnel and equipment\n•\tRisk assessments and traffic/pedestrian management plans\n•\tEmergency repair strategy and 24/7 call-out process\nExperience and References \n•\tRelevant projects completed in the last 3-5 years\n•\tPositive client references/testimonials\n•\tDemonstrated ability to deliver similar scale and complexity\n•\tEvidence of long-term contracts or repeat clients\nEnvironmental Considerations \n•\tUse of LED or low-energy lighting\n•\tMinimisation of waste or recyclable materials\n•\tCarbon reduction initiatives in transport and operations\n•\tProposal for sustainable storage or reuse of lighting\n•\tEnvironmental policies or accreditations (ISO 14001, etc.)\nPrice \n•\tTotal cost against budget\n•\tValue for money considering scope and quality\n•\tTransparent pricing breakdown (labour, materials, contingency)\nFull details of the evaluation methodology, weightings, and scoring will be provided in the tender documentation."
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
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        "deliveryAddresses": [
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            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31522000",
            "scheme": "CPV",
            "description": "Christmas tree lights"
          },
          {
            "id": "31527200",
            "scheme": "CPV",
            "description": "Exterior lights"
          },
          {
            "id": "31527260",
            "scheme": "CPV",
            "description": "Lighting systems"
          },
          {
            "id": "45316100",
            "scheme": "CPV",
            "description": "Installation of outdoor illumination equipment"
          },
          {
            "id": "50232000",
            "scheme": "CPV",
            "description": "Maintenance services of public-lighting installations and traffic lights"
          }
        ]
      }
    ],
    "title": "Cirencester Christmas Lights 2027-2031",
    "value": {
      "amount": 28000,
      "currency": "GBP",
      "amountGross": 33600
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "https://cirencester.gov.uk/",
        "documentType": "technicalSpecifications"
      },
      {
        "id": "L-2",
        "url": "https://cirencestertowncouncil.sharepoint.com/:w:/s/Operations/IQA3rzO1sqd9SqKqUFqBDQvqAc6MX_ZL3RYPgng8P1AL3cg?e=6sg59S",
        "documentType": "technicalSpecifications"
      },
      {
        "id": "A-15654",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-15654",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "041122-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/041122-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-05-05T14:51:43+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "frameworkAgreement": {
        "type": "closed",
        "method": "withAndWithoutReopeningCompetition",
        "description": "Tender Evaluation & Selection Procurement Assessment Panel\nThe procurement assessment panel will consist of Cirencester Town Council Officers and nominated Members.\nTender Evaluation & Scoring\nEach tender will be independently scored using the criteria, evaluation and scoring matrices below.\nCriteria &  Weighting\nEach measurement is assigned a specific weighting.\n1.\tQuality of Design & Creativity\t25%\n•\tOriginality and festive appeal of the proposed design\n•\tSuitability for location and demographics\n•\tUse of colour, themes, and focal points (e.g. town square tree, lampposts)\n•\tInclusion of modern elements (e.g. interactive lighting, sustainable materials)\n•\tVisual impact in day/night conditions \n2.\tInstallation & Safety Methodology\t15%\n•\tClear, practical installation schedule and methodology\n•\tCompliance with health & safety regulations \n•\tEvidence of qualified personnel and equipment\n•\tRisk assessments and traffic/pedestrian management plans\n•\tEmergency repair strategy and 24/7 call-out process\t\n3.\tExperience and References\t10%\n•\tRelevant projects completed in the last 3-5 years\n•\tPositive client references/testimonials\n•\tDemonstrated ability to deliver similar scale and complexity\n•\tEvidence of long-term contracts or repeat clients\n4.\tEnvironmental Considerations\t10%\n•\tUse of LED or low-energy lighting\n•\tMinimisation of waste or recyclable materials\n•\tCarbon reduction initiatives in transport and operations\n•\tProposal for sustainable storage or reuse of lighting\n•\tEnvironmental policies or accreditations \t\n5.\tPrice\t30%\n•\tTotal cost against budget\n•\tValue for money considering scope and quality\n•\tTransparent pricing breakdown (labour, materials, contingency)\t\n6.\tSocial Value 10%\n•\tUse of local supply chain and SMEs\n•\tSupport for community groups, charities, or educational initiatives\n•\tCommitment to equality, diversity, and inclusive practices\n•\tAdded social benefits beyond the core contract (volunteering, workshops, community engagement)\n•\tClear measurement and reporting of social value outcomes\t\n0\tUnacceptable\t\nNo response or extremely limited response. \nResponse inconsistent and/or unworkable and/or does not address our requirements. \nShows extremely limited understanding of, and/or extremely inappropriate approach to the matter in question.\n1\tPoor\t\nResponse is limited and is lacking in relation to a significant proportion of material elements, is unworkable and/or inconsistent and only partially meets our requirements. \nShows limited understanding of, and/or inappropriate approach to, the matter in question.\n2\tSatisfactory\t\nResponse broadly responds to our requirements at a reasonable\nstandard. Shows reasonable understanding of, and/or acceptable approach to, the matter in question.\n3\tGood\t\nResponse meets our requirements at a high standard and exceeds them in one or two respects. \nShows very sound understanding of, and appropriate approach to, the matter in question.\n4\tVery Good\t\nResponse meets our requirements at a very high standard and exceeds them in a number of respects. \nShows extremely sound understanding of, and highly appropriate approach to, the matter in question.\n5\tExcellent\t\nExemplary response; exceeds expectations in all respects, and\nBidder could not be expected to answer questions more comprehensively or appropriately.\nAward\nOnce we have carried out the evaluation and identified the successful tenderer(s), we will tell all bidders in writing by email if they are invited to interview.",
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "description": "Cirencester Town Council oversees the Christmas light display throughout the town centre. We are inviting tenders for the design, supply, storage, annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2027to 2031 Christmas seasons, starting in November 2027 (5-year contract). The Town Council prefers that costs are distributed evenly across the duration of the contract.\nThe display is expected to be attractive, reliable, and environmentally conscious and will be the highlight of the annual light switch-on event held on the last Saturday of November. The Town Council is also responsible for Christmas in Cirencester celebrations and holds the annual Advent Market & Light Switch-on and Christmas Markets to boost civic pride and stimulate local trade. \n We welcome proposals from experienced and innovative providers who can help deliver a high-quality festive experience for residents and visitors alike.\nOur primary objectives are as follows:\n•\tDeliver a safe and reliable lighting display that aligns with the design brief and specific locations.\n•\tComply with the established timelines\n•\tEnsure the festive lights and safe and meet current legislations\n•\tEnsure that the scheme meets environmental and sustainability credentials. \nKey Requirements for 2027 Scheme Onwards\nDesign style:\no\tHighlight the historic and classic nature of Cirencester.\no\tWarm, welcoming festive atmosphere rather than overly modern or commercial.\nSustainability:\no\tUse of low-energy systems (LED, efficient power use, durable materials).\no\tMinimise environmental impact while delivering a high-quality festive display.\nChristmas tree:\no\tCouncil arranges delivery and collection of a 40ft real tree.\no\tOperator to design and install tree decorations within the lighting scheme budget\no\tWork with sponsors, as required, in relation to additional tree decorations\nCoverage: \no\tAll streets must continue to be lit \nSite Overview\nKey Locations Include:\n•\tMarket Place\n•\tCricklade Street\n•\tCastle Street\n•\tDyer Street\n•\tSilver Street\n•\tTown Centre Christmas tree - 40ft \nBudget\n£28,000 per annum (excl. VAT). Offers above this figure may be considered, but £28,000 is the working baseline.\nPrices must remain valid for the duration of the project timeline.\nCost Clarity\nTenderers should clearly specify what is included within each cost area. The Town Council will not make payments for costs that are not listed or for services that are ancillary to the main service provision.\nService Requirements\n•\tDesign and supply high quality Christmas lighting displays and decorations, subject to Town Council approval. \n•\tInstall all lighting and supporting infrastructure across agreed town centre locations each November. \n•\tProvide ongoing maintenance and rapid emergency repairs throughout the festive period. \n•\tRemove all lighting and decorations by mid January each year. \n•\tSafely store all lighting and decorations following the festive season. \n•\tEnsure all installations are safe, weather resistant, and fully compliant with UK electrical and safety standards. \n•\tInclude appropriate lighting for the town's Christmas tree (40ft). \n•\tEnhance and utilise existing infrastructure wherever possible. \n•\tDeliver energy efficient lighting designed to withstand UK winter weather conditions. \n•\tUse lighting styles that complement and respect the town's historic architecture. \n•\tCreate a consistent, cohesive festive theme across the entire town centre.\n•\tSelect lighting and design features that are suitable and considerate for neurodiverse visitors.\n•\tMaintain clear sightlines with non obstructive, safely positioned installations to support easy and safe navigation. \n•\tWhere possible, use sustainable materials and repurposed or upcycled decorations. \n•\tMaintain clear space at the top of Cricklade Street and Dyer Street for placement of a sponsor's banner\n•\tTo supply drop down switches or remote fobs to facilitate light switch on/off from ground level",
    "tenderPeriod": {
      "endDate": "2026-07-01T12:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "otherRequirements": {
      "reservedParticipationLocation": {
        "gazetteer": {
          "scheme": "GB-ONS",
          "identifiers": [
            "K02000001"
          ]
        },
        "description": null
      }
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "all bidders are required to submit a completed electronic document to markets@cirencester.gov.uk for the attention of Sarah Oakley. Paper submissions will not be accepted.\nhttps://cirencestertowncouncil.sharepoint.com/:w:/s/Operations/IQA3rzO1sqd9SqKqUFqBDQvqAc6MX_ZL3RYPgng8P1AL3cg?e=6sg59S",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PZPV-7338-DRWJ",
      "name": "Cirencester Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Cirencester, Gloucestershire",
        "postalCode": "GL7 2PP",
        "countryName": "United Kingdom",
        "streetAddress": "Bingham House, 1 Dyer Street,"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZPV-7338-DRWJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Sarah Oakley",
        "email": "markets@cirencester.gov.uk",
        "telephone": "01285 655646"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "056893-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-16T11:53:45+01:00",
  "ocid": "ocds-h6vhtk-059b24",
  "buyer": {
    "id": "GB-PPON-PZPV-7338-DRWJ",
    "name": "Cirencester Town Council"
  },
  "tender": {
    "id": "PME - CL2027/31",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31000000",
            "scheme": "CPV",
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
          },
          {
            "id": "51000000",
            "scheme": "CPV",
            "description": "Installation services (except software)"
          }
        ]
      }
    ],
    "title": "Pre-Market Engagement Notice: Christmas Lights Scheme 2027",
    "value": {
      "amount": 28000,
      "currency": "GBP",
      "amountGross": 33600
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Cirencester Town Council is seeking early engagement with potential suppliers for its 2027 Christmas Lighting Scheme. This pre-market consultation is intended to inform the future procurement process and help the Council understand financial implications, market capacity, innovation, and installation lead times.\nThe Council is not, at this stage, seeking formal quotations or proposals but welcomes interest and feedback from suppliers who may wish to bid when the formal tender is launched in mid-2026 including site visits to plan the scheme (refer to Engagement Section).\nBackground\nCirencester has a long-standing tradition of festive lighting throughout its town centre. The 2027 scheme is anticipated to:\n*\tCover multiple key streets and public spaces\n*\tInclude design, supply, installation, removal, storage and maintenance\n*\tReflect sustainability goals (e.g. LED use, low-energy systems)\n*\tRun for 5 years (subject to performance)\n*      Work within the current budget of £28,000 excluding VAT, however quotes over this may be considered.\nObjectives of This Notice\n•\tInform the market of our future intentions\n•\tInvite suppliers to express interest\n•\tAllow suppliers to view the existing scheme during the 2025 festive season\n•\tOffer opportunities for early dialogue, site visits, and feedback",
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PZPV-7338-DRWJ",
      "name": "Cirencester Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Cirencester, Gloucestershire",
        "postalCode": "GL7 2PP",
        "countryName": "United Kingdom",
        "streetAddress": "Bingham House, 1 Dyer Street,"
      },
      "details": {
        "url": "http://www.cirencester.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZPV-7338-DRWJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Sarah Oakley",
        "email": "markets@cirencester.gov.uk",
        "telephone": "01285 655646"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "056893-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/056893-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-16T11:53:45+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-06T23:59:59Z",
        "description": "Market Engagement Activities\n•\tExpression of Interest Deadline: 17 November 2025\n•\tSite Viewing Opportunities following the light switch on event: 30th November - 30th December 2025. \n•\tOptional Supplier Meeting / Q&A: between 8th - 12 December 2025\nTo register your interest or request a site visit, please email Sarah Oakley at markets@cirencester.gov.uk by 17 November 2025\nNext Steps\nA formal procurement process will be launched in mid-2026, with contract award anticipated in autumn 2026 and delivery scheduled for November 2027.\nThis early engagement will not form part of the tender evaluation, and no supplier will be advantaged or disadvantaged through participation in this pre-market consultation."
      }
    ]
  },
  "initiationType": "tender"
}