Find a TenderAwardedContract details notice

Published 27 Mar 2025, 10:57 GMT

Official UK procurement notice

Christmas Festive Lights 2025 - 2027

Authority: West Bletchley Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Installation services (except software) (51) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£115,000≈ £46k / year · £138,000 inc. VAT25.2% below published estimate

Submissions closed 1 May 2025awarded 4 Jun 2025

Awarded to Sparkx Limited

Contract term 2 yrs 6 moends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

West Bletchley Council (the "Council") is tendering in relation to its Christmas Festive Decorations for the parish of West Bletchley.

This is a fixed budget tender. The total budget available for the three year contract is £69,000 excluding VAT (equivalent to £23,000 excluding VAT per annum). The contract will be reviewed after three years with the option to extend a further two years. Tenderers should provide the best possible solution for this price in line with the requirements listed in the service specification

CPV: Installation services of electrical and mechanical equipment · Lighting equipment and electric lamps

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 6 moSMEPublished value£115,000

Contract period: 1 Aug 2025 – 31 Jan 2028 (2 yrs 6 mo) · up to 31 Jan 2030 with extensionsValue: £115,000 exc. VAT · £138,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The contract will be reviewed after three years with the option to extend a further two years.

31500000 Lighting equipment and electric lamps 51100000 Installation services of electrical and mechanical equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The Award Criteria are: • 50% Quality • 50% Cost Scores are arrived at following the application of the Evaluation Criteria set out in the Invitation To Tender document available from [email protected]

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Mar 2025, 10:57 GMT
Last source update: 6 Oct 2025, 14:24 BST
FTS notice number: 2025/S 000-011490
Latest notice: Contract details notice (UK7)
Classification (CPV): Installation services of electrical and mechanical equipmentLighting equipment and electric lamps
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-04f958 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Submission deadline: 1 May 2025, 12:00 BST
Clarification deadline: 10 Apr 2025, 23:59 BST
Electronic submission: Not allowed

Detailed submission instructions & authority contactsFrom official release

All the Tender Documents and correspondence must be submitted via the Council's email: [email protected], labelled West Bletchley Council Christmas Festive Lights 2025 in the subject line.

Timeline

27 Mar 2025 → 6 Oct 2025 · 5 dates

Tender notice published
27 Mar 2025, 10:57 GMT
Clarification questions by
10 Apr 2025, 23:59 BST
Submission deadline
1 May 2025, 12:00 BST
Contract starts
1 Aug 2025, 00:00 BST
Latest notice published385 days ago
6 Oct 2025, 14:24 BST

Notice history

3 events · 2 releases on Find a Tender · since 27 Mar 2025

Tender notice published
27 Mar 2025, 10:57 GMT
UK4
Contract details notice published
6 Oct 2025, 14:24 BST
UK7
Status changed to complete
6 Oct 2025, 14:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £86,0001 contract exc. VAT

Contracts signed 1latest 4 Jun 2025

Awarded to	Value	Date	Status
Sparkx LimitedSME	£86,000 †	—	Awarded

Contracts

Christmas Festive Lights 2025 - 2027 · Sparkx LimitedSME
Signed
4 Jun 2025
Value
£86,000
Period
1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
Status
active
Extensions
The contract will be reviewed after three years with a possible extension for a further two years, if review is satisfactory.

Contracting authority & participating public bodies

West Bletchley Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPGL-7382-CMLQ 221 Whaddon Way, Milton Keynes, South East, MK3 7DZContact email

Bidders & participating suppliers

1 commercial party on the notice

Sparkx LimitedAwarded supplier Wellhead Farm, Hale Road, Wendover, South East, HP22 6NJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Oct 2025, 14:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Mar 2025, 10:57 GMT