Official UK procurement notice
Catering and hospitality - CM3376
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought
Published requirement descriptionThe Client (the Client) are relocating their Operational Support Hub to Leeds Valley Business Park. The capacity of the building is 750 desks across 3 floors and it will only be open to The Client employees and invited visitors.
The catering service will need to be available 365 a year, 24/7 through both a manned and unmanned service. The manned catering service will be a breakfast, lunch and snack offering, which will be supplemented by a hospitality service for meeting rooms and events. Catering services will need to be provided to facilitate an offering for the Client employees who work outside of the manned catering service hours.
The bidder will need to provide a variety of hospitality services to serve meeting rooms and events such as Induction sessions and Board meetings.
- How the procedure runs: 1. Conditions of participation 2. Contractual compliance stage 3. ITT stage (including dialogue and BAFO): Bidders will be required to submit a draft ITT . Under the competitive flexible procedure, all Bidders who have submitted a draft ITT submission and passed the conditions of participation questionnaire, will be invited to a dialogue session to enable interactive engagement with Yorkshire Water. The dialogue sessions will be held face to face with each respective bidder separately. The sessions will enable the Bidder to understand the process and provide Yorkshire Water with further information which will be shared with all Bidders at the end of all Bidder dialogue sessions. All information from these sessions will be shared with all Bidders except commercial sensitive information. Once the dialogue sessions have concluded with all Bidders, Yorkshire Water will re-issue (if required) any updated ITT documentation to enable the Bidders to submit a best and final offer (BAFO). Bidders will be required to submit a best and final (BAFO) ITT response. Award of the contract opportunity.
CPV: Canteen and catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Operational delivery capability: 70%
- Cost model: 30%
Published award criteria (2)
- Operational delivery capability
- Cost model
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 13:22 GMT
- Last source update
- 26 May 2026, 13:05 BST
- Award evaluation window
- Submission end – 6 May 2026
- Authority reference
CM3376- FTS notice number
2026/S 000-005018- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e762Find a Tender
- How it runs
- Conditions of participation
- Contractual compliance stage
- ITT stage (including dialogue and BAFO):
Bidders will be required to submit a draft ITT .
Under the competitive flexible procedure, all Bidders who have submitted a draft ITT submission and passed the conditions of participation questionnaire, will be invited to a dialogue session to enable interactive engagement with Yorkshire Water.
The dialogue sessions will be held face to face with each respective bidder separately. The sessions will enable the Bidder to understand the process and provide Yorkshire Water with further information which will be shared with all Bidders at the end of all Bidder dialogue sessions. All information from these sessions will be shared with all Bidders except commercial sensitive information.
Once the dialogue sessions have concluded with all Bidders, Yorkshire Water will re-issue (if required) any updated ITT documentation to enable the Bidders to submit a best and final offer (BAFO).
Bidders will be required to submit a best and final (BAFO) ITT response.
Award of the contract opportunity.
How it was run
Official notice- Requests to participate (first stage)
- 24 Feb 2026, 23:00 GMT
- Submission deadline
- 24 Feb 2026, 23:00 GMT
- Clarification deadline
- 27 Jan 2026, 23:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
s1-eu.ariba.com/Sourcing/Main/aw ↗
The conditions of participation, contractual compliance and ITT submissions will be on Ariba.
Please email [email protected] with the reference: Catering and hospitality UK4 response CM3376 to express your interest and for registration.
Timeline
24 Nov 2025 → 29 Jun 2026 · 11 dates- Planning notice published331 days ago24 Nov 2025, 13:22 GMT
- Market engagement293 days ago31 Dec 2025, 23:59 GMT
Please contact [email protected] with a title of 'Catering and hospitality PME response' if you are interested in this catering and hospitality opportunity.
- Next notice expected281 days ago12 Jan 2026, 23:59 GMT
- Tender notice published273 days ago20 Jan 2026, 16:41 GMT
- Clarification questions by266 days ago27 Jan 2026, 23:00 GMT
- Submission deadline238 days ago24 Feb 2026, 23:00 GMT
- Award decision expected by167 days ago6 May 2026, 23:59 BST
- Assessment summaries sent148 days ago26 May 2026, 00:00 BST
- Latest notice published148 days ago26 May 2026, 13:05 BST
- Standstill ends138 days ago4 Jun 2026, 23:59 BST
- Contract starts114 days ago29 Jun 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 24 Nov 2025- Preliminary market engagement notice published24 Nov 2025, 13:22 GMTUK2
- Tender notice published20 Jan 2026, 16:41 GMTUK4
- Published value published: £2,000,00020 Jan 2026, 16:41 GMT
- Status changed to active20 Jan 2026, 16:41 GMT
- Procurement method changed20 Jan 2026, 16:41 GMT
- Contract award notice published26 May 2026, 13:05 BSTUK6
- Status changed to complete26 May 2026, 13:05 BST
- Contract signature expected8 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gather & Gather Limited8 Jun 2026 – 7 Jun 2030 · up to 7 Jun 2033Extensions: Initial 4 year term with an optional 3 year extension The decision to extend the Contract shall be agreed by the parties. The potential extension period is a maximum and a shorter period may be taken up. Such extension(s) may be done once or on multiple occasions up to a maximum of 3 years. | £880,000 | 26 May 2026standstill to 4 Jun 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- GATHER & GATHER LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender