Official UK procurement notice
Calthorpe Park School · UK public procurement notice
Authority: Calthorpe Park School (Education)
Sectors: Hotel, restaurant and retail trade services (55) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£2,710,000≈ £903k / year · £2,710,000 inc. VAT10.8% above published estimate
Submissions closed 8 Jan 2026awarded 10 Apr 2026
Award (standstill) to Culinera Limited
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026
What is being bought
Published requirement descriptionFood services supply to Calthorpe Park School
- How the procedure runs: Open invitation to express an interest and complete an SQ. Evaluate and shortlist SQ's to invite to tender. MAT evaluation and shortlist to final stage. Award criteria specified in documentation.
CPV: Catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,710,000
Pre-qualification & selection criteria (PQQ)1
- Condition of participationshortlisting
Meeting the needs of the schools requirements best. Local and similar experience.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
Conditions of participation1
- Condition of participationshortlisting
Meeting the needs of the schools requirements best. Local and similar experience.
What this means for your bid
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Nov 2025, 15:32 GMT
- Last source update
- 27 Aug 2026, 18:01 BST
- Award evaluation window
- Submission end – 30 Apr 2026
- FTS notice number
2025/S 000-074208- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e206Find a Tender
- How it runs
Open invitation to express an interest and complete an SQ.
Evaluate and shortlist SQ's to invite to tender.
MAT evaluation and shortlist to final stage.
Award criteria specified in documentation.
How it was run
Official noticeRun through: portal not identified
- Requests to participate (first stage)
- 8 Jan 2026, 12:00 GMT
- Submission deadline
- 8 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
More information and contact details: www.gy5.co.uk/calthorpe-park-cater… ↗
Timeline
15 Nov 2025 → 8 Sept 2026 · 7 dates- Tender notice published343 days ago15 Nov 2025, 15:32 GMT
- Submission deadline290 days ago8 Jan 2026, 12:00 GMT
- Assessment summaries sent198 days ago10 Apr 2026, 00:00 BST
- Award decision expected by177 days ago30 Apr 2026, 23:59 BST
- Latest notice published58 days ago27 Aug 2026, 18:01 BST
- Contract starts54 days ago1 Sept 2026, 00:00 BST
- Standstill ends46 days ago8 Sept 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 15 Nov 2025- Tender notice published15 Nov 2025, 15:32 GMTUK4
- Contract award notice published27 Aug 2026, 18:01 BSTUK6
- Status changed to complete27 Aug 2026, 18:01 BST
- Contract signature expected10 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £3,003,6601 award inc. VAT; no net value published
Bids received 53 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Culinera LimitedSME10 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Subject to the absolute satisfaction of the client the contract can be extended up to 2 years. | £3,003,660 inc. VAT | 10 Apr 2026standstill to 8 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CULINERA LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specificationsAccess: By Email.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender