Find a TenderCancelledProcurement termination notice
Published 14 Oct 2025, 13:14 BST

Official UK procurement notice

Broomhills Pavilion Upgrade — UK public procurement notice

Official notice

Authority: Repton Parish Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£100,000£120,000 inc. VAT · 1 value update
Submissions closed 20 Oct 2025
Contract term 4 mostarts 1 Jan 2026

What is being bought

Published requirement description

1 Site Location

Broomhills Pavilion is located adjacent to playing fields at the top of Broomhills Lane Repton DE65 6FS

The building is of brick and tile, single storey construction. Services provided are three phase electricity, water and sewerage. All existing room heating arrangements are to be retained.

It is envisaged that bidders will need to undertake a detailed inspection of the existing building. Details for the arrangement of site visits are given in section 5 below.

2 Scope of Supply

The contract will require the completion of all works associated with the following listed requirements.

2.1 Building

2.1.1 Inspect and repair any defective areas of the roof covering.

2.1.2 Replace all gutters and downpipes.

2.1.3 Replace Insulation.

2.1.4 Install thermal expansion joint in south wall and make good cracked brickwork.

2.1.5 Provide Wheel Chair Access to Main Door

2.1.6 Provide simple canopy over main entrance from entrance doors to the front of the building but not extending beyond building.

2.1.7 Entrance external light and switch with delay switch off

2.2 Plant & Equipment Room

2.2.1 Removal of existing plant & equipment providing hot and cold water to showers, washbasins and kitchen.

2.2.2 Provide a suitable energy efficient, electrical water heating arrangement to supply the refurbished building.

Read the full description (2,714 more characters)

2.2.3 Provide lockable enclosure covering electric supply and main switches.

2.2.4 Modify old plant room to provide a change facility for Match Official with washbasin, toilet etc.

2.2.5 Install tiling where appropriate and decorate throughout.

2.3 Main function room

(Existing electrical heating units to be retained)

2.3.1 Repair floorcovering as required.

2.3.2 Create serving counter to adjoining kitchen area with storage units under the counter.

2.3.3 Make good all surfaces.

2.3.4 Replace skirting and architraves where necessary.

2.3.5 Replace frosted Glass in double doors upper sections with suitable clear glass

2.3.6 Provide window in west wall (2.5m x 1.2m) double glazed glass, lockable.

2.3.7 Decorate throughout.

2.4 Kitchen

2.4.1 Replace all units and provide double sink, large frig and dishwasher only. (No cooking appliances required)

2.4.2 Units to include one tall cupboard suitable for cleaning apparatus and equipment.

2.4.2 Install tiling where appropriate and decorate throughout.

2.5 Reception area

2.5.1 Remove existing cupboards.

2.5.2 Make good all surfaces.

2.5.3 Replace internal doors with safety glass and compliant fire-resistant doors as required.

2.5.4 Provide tall lockable storage cupboard for RPC use, to south of main doors. To include a double electrical power socket. (CCTV recorder position)

2.5.5 Decorate throughout.

2.6 Toilets

2.6.1 Remove existing toilets and replace with two accessible toilets in each block, to include required ventilation. (FA Guidance)

2.6.2 Tile as required and decorate throughout.

2.7 Shower & Changing Rooms

2.7.1 Provide proposals for a modern shower installation to replace existing arrangements.

2.7.2 Refurbish existing tiled floors.

2.7.3 Install suitable ventilation.

2.7.4 Install / repair tiling where appropriate.

2.7.5 Make good ceilings suitable for shower / changing room environment.

2.7.6 Provide small key lockable box / safe for each changing room.

2.7.7 Decorate throughout.

2.8 Electrical

(note current emergency lighting system and safety equipment is considered satisfactory)

2.8.1 Ensure existing electrical installation and wiring meets current building standards and IEE regulations, replace and rewire as necessary.

2.8.2 Beyond the requirements listed above, ensure there are double 13 Amp sockets - two in east side wall of the main function room, two on main function room wall next to the entrance, one on west wall of main function room (one suitable for use on the new counter, two on each long wall of the kitchen,

2.8.3 Replace all lights with LED lights as required.

2.8.4 Provide ducting / cabling / terminal boxes for potential CCTV cameras and LED lights at the four corners of the building to the lockable cupboard in the reception area.

CPV: Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1Lot 1Cancelled 4 moSMEPublished value£100,000
Contract period: 1 Jan 2026 — 30 Apr 2026 (4 mo)Eligibility: SME eligibleDelivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
Value
£100,000 exc. VAT · £120,000 inc. VAT
50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

A structured evaluation process will follow leading to the identification of a preferred bidder. The evaluation process will include consideration of design, build quality, price and timescales. This process will be recorded for future scrutiny if required. The council has a limited budget, and it may be necessary to discuss details within the tender response, before final agreement of specification and cost.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
14 Oct 2025, 13:14 BST
Last source update
14 Oct 2025, 13:14 BST
Authority reference
Broomhills Pavilion Upgrade 001
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Repair and maintenance services of building installations
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)+1 more
Official registry OCID
ocds-h6vhtk-059ac9 Find a Tender

How it was run

Official notice
Submission deadline
20 Oct 2025, 23:59 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release
Form of Response Tenders are to provide the following documentation A description of proposed work for each requirement listed. A dimensioned drawing to show changes to the existing building. - A Schedule of fixtures & Fittings. - A Schedule of Surface Finishes. - A statement regarding compliance with relevant building standards & IEE Regulations. - A statement regarding project management and quality control. - A statement regarding disposal of waste material removed from more…site. - A fixed and final cost for the complete works valid from tender return date as in section 6 below. - An indicative project programme showing key stages and durations. - A statement regarding relevant experience of similar projects. - Provide Approvals and acceptance procedure. Tenders should be returned in a sealed envelope with the bid reference Broomhills Pavilion Upgrade 001 on the top left-hand corner, by the time and date given below. Return date & Time - 23:59 on 20th October 2025 (date as per contract summary above) Return Address- Parish Clerk Repton Parish Council Repton Village Hall Askew Grove Repton DE65 6GR All tenders must include a covering letter signed and dated by an appropriate person authorising the submission and confirming that the business submitting has sufficient resources and expertise to deliver the entire offer.

Timeline

4 published dates · Europe/London
  1. Tender notice published375 days ago
    15 Sept 2025, 21:01 BST
  2. Latest notice published347 days ago
    14 Oct 2025, 13:14 BST
  3. Submission deadline340 days ago
    20 Oct 2025, 23:59 BST
  4. Contract starts268 days ago
    1 Jan 2026, 00:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—13 Oct 2025CancelledRepton Parish Council have made the decision to cancel this tender notice, due to needing to update the refurbishment plans. As advised by the Cabinet Office, a UK 12 termination notice will be issued

Notice history

8 events · 3 releases on Find a Tender · since 15 Sept 2025
  1. Procurement termination notice published
    14 Oct 2025, 13:14 BSTUK12
  2. Published value updated
    14 Oct 2025, 13:14 BSTwas £100,000
  3. Status changed to cancelled
    14 Oct 2025, 13:14 BST
  4. Procurement method changed
    14 Oct 2025, 13:14 BST
  5. Deadline withdrawn
    14 Oct 2025, 13:14 BST
  6. Buyer details updated
    14 Oct 2025, 13:14 BST
  7. Tender notice published
    14 Oct 2025, 13:13 BSTUK4
  8. Tender notice published
    15 Sept 2025, 21:01 BSTUK4
Published amendments (1)

Repton Parish Council have made the decision to cancel this tender notice, due to needing to update the refurbishment plans. As advised by the Cabinet Office, a UK 12 termination notice will be issued

Contracting authority & participating public bodies

Repton Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQDJ-6251-NLJD Repton Parish Council, Repton, East Midlands, De65 6gr

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender