Asset Management System

{
  "id": "063567-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-09T10:00:55+01:00",
  "ocid": "ocds-h6vhtk-05ab43",
  "buyer": {
    "id": "GB-COH-07583911",
    "name": "Cleveland Fire Authority"
  },
  "tender": {
    "id": "ocds-h6vhtk-05ab43",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Asset Management System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. \nAny Asset Management System proposed must be capable of the management of the following service areas:\nFleet Management\nOperational Equipment Management\nProperty Asset Management\nICT Asset Management\nAny system proposed must Initially achieve (but not limited to) the following:\n-\tStorage of all vital asset information\n-\tPlanning scheduled maintenance and testing of assets to include ad hoc / daily testing\n-\tManagement of defects, including an escalation process for urgency\n-\tFull integration with stock allocation linked to current stock and ordering systems\n-\tHistory tracking of asset maintenance and testing\n-\tFully integrated electronic servicing / maintenance sheets\n-\tFull electronic access via tablet from any location with internet access\n-\tAccess by multiple users at any time from any location\n-\tAutomatic assignment of work to a user / location in line with the scheduled maintenance plan \n-\tFull integration with CFB's current Finance and Procurement system (Integra)\n-\tStandard and ad hoc production of various reports against any/all data held within the system\n-\tCompatibility with QR codes for asset identification\n-\tA user-friendly interface, appropriate for various levels of user from Technician to Company Director.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-COH-07583911",
      "name": "Cleveland Fire Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC11",
        "country": "GB",
        "locality": "Hartlepool",
        "postalCode": "TS25 5TH",
        "countryName": "United Kingdom",
        "streetAddress": "Training And Administration Hub"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "07583911",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Lee Woodall",
        "email": "procurement@clevelandfire.gov.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PGXP-5439-PLWX",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "063567-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/063567-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-09T10:00:55+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-10-24T23:59:59+01:00",
        "description": "The Brigade would like to understand more from those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of Asset Management systems with other emergency services organisations.\nThe Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market Engagement' event which will be held at the address below on dates to be agreed w/c 3rd November 2025 from 9.30am to 4.30pm.\nCleveland Fire Brigade\nTraining & Administration Hub\nQueens Meadow Business Park\nHartlepool\nTS25 5TH\nOn expressing their interest, suppliers will be allocated 1.5 hours with the project team to discuss this potential procurement opportunity as well as demonstrate their experience and capability.\nInterested parties should email lwoodall@clevelandfire.gov.uk with a preferred time slot of attendance. The closing date to express your interest in attending is 12pm on 24th October 2025.\nThe event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise."
      }
    ]
  },
  "initiationType": "tender"
}