Find a TenderAwardedContract details notice

Published 15 Apr 2025, 16:19 BST

Official UK procurement notice

Administration of the Windrush Day Grant Scheme

Authority: Ministry of Housing, Communities & Local Government (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Administration, defence and social security services (75) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£330,000≈ £107k / year · £396,000 inc. VAT

Submissions closed 30 May 2025awarded 26 Jun 2025

Awarded to THE CHURCH URBAN FUND

Contract term 3 yrs 1 moends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 31 Aug 2025

What is being bought

Published requirement description

The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:

Phase 1 - Preparation (pre-application window)

To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme.

Phase 2 - Promotion (during application window)

To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular.

Phase 3 - Assessment and moderation (post-application window)

The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants.

Phase 4 - Grantee Project Support

To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period.

Phase 5 - Evaluation (post-project completion)

The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.

No preliminary market engagement: The preliminary market engagement was conducted in May 2024 prior to the implementation of the PA23 and regulations.

CPV: Administration services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrs 1 moSMEVCSEPublished value£330,000

Contract period: 31 Aug 2025 – 30 Sept 2028 (3 yrs 1 mo) · up to 30 Sept 2030 with extensionsValue: £330,000 exc. VAT · £396,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)

75100000 Administration services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 100%

Published sub-criteria (1)

Technical Response: 100%

Published award criteria (1)

Technical Response: The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score and price.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 15 Apr 2025, 16:19 BST
Last source update: 3 Dec 2025, 13:24 GMT
Award evaluation window: Submission end – 4 Jul 2025
Authority reference: CPD4126211
FTS notice number: 2025/S 000-015344
Latest notice: Contract details notice (UK7)
Classification (CPV): Administration services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05037a Find a Tender

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Submission deadline: 30 May 2025, 17:00 BST
Clarification deadline: 7 May 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All submissions will be managed and received via the eSourcing Portal detailed in the Documents section of this notice.

atamis-5407.my.site.com/login ↗

Timeline

15 Apr 2025 → 3 Dec 2025 · 8 dates

Tender notice published
15 Apr 2025, 16:19 BST
Clarification questions by
7 May 2025, 17:00 BST
Submission deadline
30 May 2025, 17:00 BST
Assessment summaries sent
26 Jun 2025, 00:00 BST
Award decision expected by
4 Jul 2025, 23:59 BST
Standstill ends
7 Jul 2025, 23:59 BST
Contract starts
31 Aug 2025, 00:00 BST
Latest notice published317 days ago
3 Dec 2025, 13:24 GMT

Notice history

8 events · 5 releases on Find a Tender · since 15 Apr 2025

Tender notice published
15 Apr 2025, 16:19 BST
UK4
Tender notice published
15 Apr 2025, 16:22 BST
UK4
Tender notice published
1 May 2025, 11:36 BST
UK4
Deadline moved to 30 May 2025, 17:00 BST
1 May 2025, 11:36 BST
+14 days · was 16 May 2025, 17:00 BST
Contract award notice published
26 Jun 2025, 15:33 BST
UK6
Status changed to complete
26 Jun 2025, 15:33 BST
Contract signature expected
1 Aug 2025, 23:59 BST
scheduled
Contract details notice published
3 Dec 2025, 13:24 GMT
UK7

Published amendments (2)

Spelling error in the scope

Changes to the date for Clarification and Tender Submission Deadline

Routine re-releases (5)

2025-04: 2 releases · 15 Apr 2025, 15 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £561,6781 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 25 Nov 2025

Awarded to	Value	Date	Status
THE CHURCH URBAN FUNDVCSE31 Aug 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)	£561,678	26 Jun 2025	Awarded

Contracts

Administration of the Windrush Grant Scheme · THE CHURCH URBAN FUNDVCSE
Signed
25 Nov 2025
Value
£561,678
Period
25 Nov 2025 – 31 Aug 2028 · up to 31 Aug 2030 with extensions
Status
active
Extensions
The contract will be for an initial period of 3 years, where 1 year is defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant Funding Cycles (this is subject to ministerial approval, approval from HMT and the suppliers performance in years 1, 2 and 3)
3 agreed KPIs: Phase 1 & 2 · Phase 3 & 4 · Phase 5
- Phase 1 & 2, - Detailed Communications and Marketing Plan - to promote the scheme - Internal CRM system or similar set up to manage applicant information, including project records, calls, emails, letters, project variations. -Set up a dedicated inbox to manage queries and submissions - Digital Front Door / Advice line for applicants to access the initial service, log and respond to queries and correspondence throughout the funding cycle
- Phase 3 & 4, - Framework for assessing all applications and deciding which applications to shortlist - to be considered later by the Grant Panel - Conduct financial due diligence on shortlisted projects, before proposing them to the Grant Panel - Framework for supporting the Grant Panel to review shortlisted applications and produce recommendations for projects to fund as well as 3-4 reserve list projects - Process for notifying applicants of the decision and providing feedback -Process for disbursement of grants to applicants - Project and participant evaluation forms and instructions shared with grant recipients - Support to approved projects with a complex delivery issue - Calendar of all Windrush events, progress reports and risk management report - Visit at least 5 projects and events
- Phase 5, - Collect project receipts/invoices - Collate all project assets (including photos, videos and other materials) and share with MHCLG - Produce an evaluation report, on project impact and recommendations - including 4-6 case studies, photos of events and a record of all assets produced.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	1	—

Contracting authority & participating public bodies

Ministry of Housing, Communities & Local Government

Contracting authorityPublic authority - central government GB-PPON: PWCX-8281-CLPR 2 Marsham Street, London United Kingdom, London, SW1P 4DFContact email

Bidders & participating suppliers

1 commercial party on the notice

THE CHURCH URBAN FUNDAwarded supplierGB-COH: 02138994GB-PPON: PDBV-6371-WGPM The Foundry, London, London, SE11 5RRContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFGuide to accessing the tender documents
Bidding documents and specificationstenderBidding documents and specificationsThe key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority mu…

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Dec 2025, 13:24 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Jun 2025, 15:33 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 May 2025, 11:36 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Apr 2025, 16:22 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Apr 2025, 16:19 BST