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Published 3 Apr 2025, 11:18 BST

Official UK procurement notice

008942 - Provision of Coroners Transport Service

Official notice

Authority: Newcastle City Council (Local council)·Consortium: 2 public authorities

Open framework scheme2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Community & Cultural Services (98) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Framework ceiling (notional)£2,880,000envelope for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 16 Sept 2025awarded 12 Dec 2025
Awarded to Regent Funeral Services Ltd, KEVIN FOSTER FUNERAL SERVICES LTD2 awards
Framework period 4 yrsends 24 Mar 2030 · up to 24 Mar 2032 with extensions · starts 25 Mar 2026

What is being bought2 lots · detail below

Published requirement description

Provision of Coroners Transport Service. Framework agreement which includes two lots, as follows -

Lot 1 - Newcastle City Council

Lot 2 - North Tyneside Borough Council

CPV: Funeral and related services

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Bids received
2 bids on the busiest of 2 lots · 2 suppliers appointed
Framework period
4 yrs · up to 6 yrs from 25 Mar 2026
Scheme runs until
25 Mar 2032
Published description of the framework

Each Lot is awarded to a single supplier. Set rates have been provided for the purposes of call off

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £1,440,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1NewcastleAwardedRenewal North East, North West +7 4 yrsSMEVCSEceiling above

Newcastle Wards - Service for Coroner's Transport. Approx £240,000 PA (depending on requirement). Please see specification (Appendix A)

Contract period: 25 Mar 2026 – 24 Mar 2030 (4 yrs) · up to 24 Mar 2032 with extensions
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: 4 years plus 2 x 12 month extensions
98370000 Funeral and related services
Lot #2North TynesideAwardedRenewal North East 4 yrsSMEVCSEceiling above

North Tyneside Wards - Service for Coroner's Transport. Approx £240,000 PA (depending on requirement). Please see specification (Appendix A)

Contract period: 25 Mar 2026 – 24 Mar 2030 (4 yrs) · up to 24 Mar 2032 with extensions
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 4 years plus 2 x 12 month extensions
98370000 Funeral and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (8)
  • Service Requirements: 20%
  • Qualifications: 5%
  • Equipment: 5%
  • Health & Safety: 5%
  • Contract Management: 10%
  • Equality & Diversity: 5%
  • Price: 40%
  • Social Value: 10%
Published award criteria (8)
  • Service Requirements
  • Qualifications
  • Equipment
  • Health & Safety
  • Contract Management
  • Equality & Diversity
  • Social Value: Question 8 - Social Value (mandatory) Pass/Fail
  • Price
Lot distribution rule: Service Framework is split into two Lots. Lot 1 will cover the Newcastle City Council area and Lot 2 will cover North Tyneside area.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “008942 - Provision of Coroners Transport Service” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Apr 2025, 11:18 BST
Last source update
25 Feb 2026, 15:43 GMT
Award evaluation window
Submission end – 10 Nov 2025
Authority reference
008942
FTS notice number
2025/S 000-039805
Latest notice
Contract details notice (UK7)
Classification (CPV)
Funeral and related services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04fc87 Find a Tender

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
16 Sept 2025, 12:00 BST
Clarification deadline
9 Sept 2025, 11:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Open Platform Reference - Project # OPEN2025504

Please visit

www.open-uk.org ↗

It is free to register and use.

Timeline

3 Apr 2025 → 25 Mar 2026 · 11 dates
  1. Planning notice published
    3 Apr 2025, 11:18 BST
  2. Next notice expected
    25 Apr 2025, 23:59 BST
  3. Market engagement
    25 Apr 2025, 23:59 BST

    The Market Engagement is a questionnaire concerning the proposed service and another questionnaire for Social Value. The documents are available on the Open Platform from 03.04.2025 until 25.04.2025 (12 noon).

    We invite all interested parties to complete the Market Engagement to find out their views on the proposed service plus any improvements or suggestions that can be made.

    www.open-uk.org/projects/overview/0f… ↗

    Project reference is 2025410

    www.open-uk.org ↗

    If you are not registered please see above link. It is quick and easy to obtain an account. All Councils in the North East, NEPO and North East Combined Authority are now using the Open Tendering Platform.

  4. Tender notice published
    15 Jul 2025, 09:41 BST
  5. Clarification questions by
    9 Sept 2025, 11:00 BST
  6. Admission / appointment period ends394 days ago · period end, not a bid countdown
    16 Sept 2025, 12:00 BST
  7. Award decision expected by339 days ago
    10 Nov 2025, 23:59 GMT
  8. Assessment summaries sent308 days ago
    12 Dec 2025
  9. Standstill ends272 days ago
    16 Jan 2026, 23:59 GMT
  10. Latest notice published232 days ago
    25 Feb 2026, 15:43 GMT
  11. Contract starts205 days ago
    25 Mar 2026

Notice history

13 events · 6 releases on Find a Tender · since 3 Apr 2025
  1. Preliminary market engagement notice published
    3 Apr 2025, 11:18 BST
    UK2
  2. Preliminary market engagement notice published
    3 Apr 2025, 11:20 BST
    UK2
  3. Tender notice published
    15 Jul 2025, 09:41 BST
    UK4
  4. Published value published: £2,880,000
    15 Jul 2025, 09:41 BST
  5. Status changed to active
    15 Jul 2025, 09:41 BST
  6. Procurement method changed
    15 Jul 2025, 09:41 BST
  7. Deadline published: 16 Sept 2025, 11:00 BST
    15 Jul 2025, 09:41 BST
  8. Tender notice published
    15 Jul 2025, 11:19 BST
    UK4
  9. Deadline moved to 16 Sept 2025, 12:00 BST
    15 Jul 2025, 11:19 BST
    +0 days · was 16 Sept 2025, 11:00 BST
  10. Contract award notice published
    7 Jan 2026, 11:16 GMT
    UK6
  11. Status changed to complete
    7 Jan 2026, 11:16 GMT
  12. Contract signature expected
    1 Feb 2026, 23:59 GMT
    scheduled
  13. Contract details notice published
    25 Feb 2026, 15:43 GMT
    UK7
Published amendments (2)

Just North East Area only

Amended Time of submission to 12 (noon) on 16th September 2025

Routine re-releases (6)
  • 2025-07: 1 release · 15 Jul 2025
  • 2025-04: 2 releases · 3 Apr 2025, 3 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 22 awards · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 25 Feb 2026

£1,000,000 inc. VAT is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Newcastle1 award
Regent Funeral Services LtdSME008942 - Provision of Coroner Transport Services25 Mar 2026 – 24 Mar 2027 · up to 24 Mar 2029Extensions: 2 x 12 month options to extendceiling above12 Dec 2025Awarded
Lot 2 · North Tyneside1 award
KEVIN FOSTER FUNERAL SERVICES LTDSME008942 - Coroners Service - Lot 2 - North Tyneside25 Mar 2026 – 24 Mar 2028 · up to 24 Mar 2030Extensions: 2x12 month options to extendceiling above2 Dec 2025Awarded

Contracts

All 2 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 1 · Regent Funeral Services LtdSME

    Signed
    25 Feb 2026
    Value
    ceiling above
    Period
    25 Mar 2026 – 24 Mar 2028 · up to 24 Mar 2030 with extensions
    Status
    active
    Extensions
    2 x 12 month options to extend

  • Lot 2 - Coroners Transport Service - North Tyneside · KEVIN FOSTER FUNERAL SERVICES LTDSME

    Signed
    25 Feb 2026
    Value
    ceiling above
    Period
    25 Mar 2026 – 24 Mar 2028 · up to 24 Mar 2030 with extensions
    Status
    active
    Extensions
    2 x 12 month options

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Newcastle1final-stage tenders10—
2 · North Tyneside2final-stage tenders20—

Contracting authority & participating public bodies

2 public bodies on the notice

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact name, email

Consortium members and other public bodies

  • North Tyneside Borough CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PYBQ-4733-WWLW North Tyneside, North EastContact name, email

Framework contractors & participating bidders

2 commercial parties on the notice
  • KEVIN FOSTER FUNERAL SERVICES LTDFramework contractorGB-COH: 11283015GB-PPON: PXVG-3958-VRZP 11a Palace Road, Bedlington, North East, NE22 7DRContact email
  • Regent Funeral Services LtdFramework contractorGB-COH: 10669594GB-PPON: PJNG-9445-LWHH Civic Centre, Regent Street, Gateshead, Tyne And Wear, NE8 1HH, Civic Centre, Regent Street, Gateshead, Tyne And Wear, NE8 1HH, North East, NE8 1HHContact email

Official documents & specifications (8)

Official links; attachments are not copied

Notices published for this procedure