Official UK procurement notice
002604 Digital Preservation Repository
Authority: British Library Board (Central government)·On behalf of: PRESERVE TOGETHER LIMITED
Sectors: IT Services & Software (72) Delivery: UKNorth East (UKC)North West (UKD)
Final published estimate£2,400,000initial estimate £1,600,000 · 1 value update0.1% below published estimate
Submissions closed 29 Sept 2025awarded 22 Dec 2025
Awarded to Preservica Ltd
Contract term 4 yrs 11 moends 24 Oct 2030 · up to 24 Oct 2035 with extensions · starts 1 Dec 2025
What is being bought
Published requirement descriptionA commercial Digital Preservation Repository solution with capabilities for large scale acquisition and preservation of the British Library's digital collection content.
- How the procedure runs: The Library will invite tenders and then have an optional negotiation period if required as set out in the ITT documents
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price: 30%
- Quality: 70%
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2025, 14:05 BST
- Last source update
- 11 Feb 2026, 14:50 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
002604- FTS notice number
2025/S 000-046545- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058286Find a Tender
- How it runs
The Library will invite tenders and then have an optional negotiation period if required as set out in the ITT documents
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 29 Sept 2025, 12:00 BST
- Clarification deadline
- 15 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 Aug 2025 → 11 Feb 2026 · 8 dates- Tender notice published6 Aug 2025, 14:05 BST
- Clarification questions by15 Sept 2025, 12:00 BST
- Submission deadline388 days ago29 Sept 2025, 12:00 BST
- Contract starts326 days ago1 Dec 2025
- Award decision expected by325 days ago1 Dec 2025, 23:59 GMT
- Assessment summaries sent304 days ago23 Dec 2025
- Standstill ends288 days ago7 Jan 2026, 23:59 GMT
- Latest notice published253 days ago11 Feb 2026, 14:50 GMT
Notice history
8 events · 4 releases on Find a Tender · since 6 Aug 2025- Tender notice published6 Aug 2025, 14:05 BSTUK4
- Tender notice published20 Aug 2025, 10:05 BSTUK4
- Published value updated to £2,400,00020 Aug 2025, 10:05 BSTwas £1,600,000
- Deadline moved to 29 Sept 2025, 12:00 BST20 Aug 2025, 10:05 BST+17 days · was 12 Sept 2025, 12:00 BST
- Contract award notice published23 Dec 2025, 11:22 GMTUK6
- Status changed to complete23 Dec 2025, 11:22 GMT
- Contract signature expected8 Jan 2026, 23:59 GMTscheduled
- Contract details notice published11 Feb 2026, 14:50 GMTUK7
Routine re-releases (4)
- 2025-08: 1 release · 6 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £2,398,5001 award exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 6 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Preservica Ltd12 Jan 2026 – 11 Jan 2032 · up to 11 Jan 2037Extensions: One optional extension of five years | £2,398,500 | 22 Dec 2025 | Awarded |
Contracts
Contract 1 · Preservica Ltd
- Signed
- 6 Feb 2026
- Value
- £2,398,500
- Period
- 7 Feb 2026 – 6 Feb 2032 · up to 11 Jan 2037 with extensions
- Status
- active
- Extensions
- 5 year optional extension
No agreed KPIs: SLA's and service credits included
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 8 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PRESERVE TOGETHER LIMITEDProcuring entityAssisting with the tender evaluation and project management
Bidders & participating suppliers
1 commercial party on the notice- PRESERVICA LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender