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Published 27 Apr 2022, 15:14 BST

Official UK procurement notice

YPO - 001126 - Cloud Services, Data Centre Management and Transformation Solutions

Official notice

Authority: YPO·Consortium: 3 public authorities

Framework agreement6 lotsServicesOpen procedure
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)
+13 moreRadio, television, communication, telecommunication and related equipment (32)Medical Devices & Pharma (33)Security, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)Software Packages & ERP (48)Repair & Maintenance (50)Installation services (except software) (51)Architecture & Engineering (71)IT Services & Software (72)Business Services & Consultancy (79)
 Delivery: UK
Framework ceiling (notional)£120,000,000total for 6 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 18 Aug 2023awarded 19 Dec 2023
Lots 6see the lot list below
Framework period 4 yrsends 15 Oct 2027 · extension options published · starts 16 Oct 2023

What is being bought6 lots · detail below

Published requirement description

YPO is the lead Public Sector Buying Organisation for this Framework Agreement working in

collaboration with NEPO. YPO are looking for Providers to be appointed onto a Framework

Agreement for the provision of Cloud Services, Data Centre Management and

Transformation Solutions. YPO’s intention is to create a compliant route to market for our

customers and also the awarded Suppliers. It is to enable the public sector a route to cloud

and datacentre solutions from one Framework with an array of Suppliers and offerings.

  • Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

CPV: Architectural design services · Auditing services · CO2 fire-extinguishing equipment installation work · Computer audit and testing services · Computer audit consultancy and hardware consultancy services · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Construction work · Cooling and ventilation equipment · Data conversion services · Data equipment · Data management services · Data network management and support services · +68 more

How this framework works

From the published notice
Bids received
17 bids on the busiest of 6 lots · 27 suppliers appointed
Framework period
4 yrs from 16 Oct 2023

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1Cloud Hosting ServicesAwardedRenewal 4 yrs

Lot 1 is for the provision of standard cloud compute requirements and ready to deploy

solutions, provided ‘as a service model’, via a Cloud Infrastructure Service Provider (CISP) or

certified reseller.

The purpose of this Lot is to put in place a route for Contracting Authorities to buy their

Infrastructure as a Service (IaaS) and Platform as a Service (PaaS) requirements, for hosting

their applications in the cloud. The Contracting Authority will use the Providers cloud

platform to store and process their data requirements on demand, without the need for

capital hardware or additional cloud support services.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30211200 Mainframe hardware30212000 Minicomputer hardware30215000 Microcomputer hardware44316400 Hardware48211000 Platform interconnectivity software package48216000 Network connectivity terminal emulation software package
Lot #2Cloud Support ServicesAwardedRenewal 4 yrs

Lot 2 is for the provision of Cloud Support Services which assist customers with supportive

cloud services to build, manage, develop, maintain and/or modernise their cloud

environment and deliver desired outcomes.

This Lot covers all the cloud utilities available within Lot 1 – Cloud Hosting, but with

additional service wrap support such as deployment and management of a cloud

environment to allow Contracting Authorities to procure within a single Lot.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30210000 Data-processing machines (hardware)30211200 Mainframe hardware30212000 Minicomputer hardware30215000 Microcomputer hardware44316400 Hardware48216000 Network connectivity terminal emulation software package
Lot #3Cloud and Hybrid Transformation SolutionsAwardedRenewal 4 yrs

Lot 3 is for the provision of an end-to-end cloud and hybrid transformation solutions, which

are designed to assist and support a Contracting Authority with their cloud and data

strategy, from initial point of discovery and analysis, through to end service delivery and

management.

The purpose of this Lot is for the Contracting Authority to align with a strategic service

Provider who will collaborate with the Contracting Authority throughout their transformation

project, no matter the size of the requirement, or length of the journey, to successfully

migrate their services to the right workload for their environment.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30211200 Mainframe hardware30212000 Minicomputer hardware30215000 Microcomputer hardware32260000 Data-transmission equipment32580000 Data equipment44316400 Hardware
Lot #4Data Centre Solutions, Design & BuildAwardedRenewal 4 yrs

Lot 4 is for the provision of Data Centre Solutions, incorporating design and build, to assist

Contracting Authority’s with the planning, development and/or enhancement of their

current or future environment(s).

The Provider/s must be able to assist with on or off premise infrastructure providing a range

of data centre solutions including but not limited to new build, refurbishment of existing

structures, environment upgrades, modular, prefabricated and micro data centres (such as

but not limited to server rooms).

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
22314000 Designs31120000 Generators31156000 Interruptible power supplies31161200 Gas cooling systems31174000 Power supply transformers31625100 Fire-detection systems
Lot #5Data Centre Maintenance & SupportAwardedRenewal 4 yrs

Under Lot 5 the Contracting Authority will be buying Data Centre Maintenance and Support

with the operational services associated. The service Provider shall provide guidance to the

Contracting Authority where appropriate, on the type of services best suited to their

requirements within the remit of this Lot.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
31000000 Electrical machinery, apparatus, equipment and consumables; lighting31700000 Electronic, electromechanical and electrotechnical supplies33158000 Electrical, electromagnetic and mechanical treatment35111500 Fire suppression system39151100 Racking42000000 Industrial machinery
Lot #6Colocation ServicesAwardedRenewal 4 yrs

Lot 6 is for the provision of colocation services, which allows a Contracting Authority to rent dedicated and lockable space for the housing of their existing IT equipment (such as servers

and associated hardware). The racks, cages and/or rooms, are housed at a colocation service

Providers data centre facility to host the Contracting Authorities services from an alternative

site to their own. A colocation facility can be utilised for a primary or secondary data centre.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 11 January 2024 – 10th January 2026 with the option of 1 x 24 months extension to 10 January 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of June 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 11 January 2024 – 10th January 2028. · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30210000 Data-processing machines (hardware)31120000 Generators31156000 Interruptible power supplies31161200 Gas cooling systems31174000 Power supply transformers31625100 Fire-detection systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 55%Price: 30%Social value: 15%
Published sub-criteria (3)
  • Non-Cost (Quality): 55%
  • Cost: 30%
  • Social Value/Sustainability: 15%
Published award criteria (3)
  • Non-Cost (Quality): 55%
  • Social Value/Sustainability: 15%
  • Cost: 30%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “YPO - 001126 - Cloud Services, Data Centre Management and…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

First published
27 Apr 2022, 15:14 BST
Last source update
18 Jan 2024, 16:05 GMT
Award evaluation window
4 Aug 2023 – …
Authority reference
001126
FTS notice number
2024/S 000-001815
Classification (CPV)
Architectural design servicesAuditing servicesCO2 fire-extinguishing equipment installation workComputer audit and testing servicesComputer audit consultancy and hardware consultancy servicesConstruction structures and materials; auxiliary products to construction (except electric apparatus)Construction workCooling and ventilation equipmentData conversion servicesData equipment
+70 moreData management servicesData network management and support services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0330f6 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
18 Aug 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
4 Aug 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

1 Mar 2023 → 18 Jan 2024 · 5 dates
  1. Next notice expected
    1 Mar 2023
  2. Bids opened
    4 Aug 2023, 14:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    18 Aug 2023, 14:00 BST
  4. Contract starts
    16 Oct 2023, 00:00 BST
  5. Notice published
    18 Jan 2024, 16:05 GMT

Notice history

6 events · 5 releases on Find a Tender · since 23 Jun 2023
  1. Published value updated to £120,000,000
    23 Jun 2023, 11:53 BST
    was £50,000,000
  2. Status changed to active
    23 Jun 2023, 11:53 BST
  3. Procurement method changed
    23 Jun 2023, 11:53 BST
  4. Deadline published: 4 Aug 2023, 14:00 BST
    23 Jun 2023, 11:53 BST
  5. Deadline moved to 18 Aug 2023, 14:00 BST
    24 Jul 2023, 11:22 BST
    +14 days · was 4 Aug 2023, 14:00 BST
  6. Status changed to complete
    18 Jan 2024, 16:05 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.24 Aug 202318 Aug 2023+14 d
—Bid openingConditions for opening tenders · IV.2.74 Aug 202318 Aug 2023+14 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.24 Aug 202318 Aug 2023+14 d
—Bid openingConditions for opening of tenders · IV.2.74 Aug 202318 Aug 2023+14 d

Extending the time limit for receipt of tenders by 2 weeks due to holiday period

Time limit for receipt of tenders extended to 18 August 2023 due to holiday period

Routine re-releases (5)
  • 2023-06: 1 release · 23 Jun 2023
  • 2022-04: 1 release · 27 Apr 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 27admitted to the panel · see the list ↓
Bids received 17busiest of 6 lots
Contracts signed 6latest 19 Dec 2023

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £120,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Cloud Hosting Service

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

  • Lot 2 - Cloud Support Services

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

  • Lot 3 - Cloud and Hybrid Transformation Solutions

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

  • Lot 4 - Data Centre Solutions, Design & Build

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

  • Lot 5 - Data Centre Maintenance & Support

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

  • Lot 6 - Colocation Services

    Signed
    19 Dec 2023
    Value
    ceiling above
    Period
    … – 15 Oct 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cloud Hosting Services12bids———
2 · Cloud Support Services16bids———
3 · Cloud and Hybrid Transformation Solutions17bids———
4 · Data Centre Solutions, Design & Build9bids———
5 · Data Centre Maintenance & Support6bids———
6 · Colocation Services6bids———

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Association of North East Councils, trading as the North East Procurement Organisation (NEPO)Contracting authority Gateshead, North EastContact name, email

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

35 commercial parties on the notice
Show 25 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria