Official UK procurement notice
YPO - 001039 Electronic Office supplies
Authority: YPO
What is being bought2 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Electronic Office Supplies. This Framework is designed to allow YPO to meet the needs of all public sector organisations, which includes YPO’s internal requirements, by establishing an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
CPV: Cartridges · Compact disk (CD) and digital versatile disk (DVD) reader and/or burner · Compact disk (CD) reader and/or burner · Compact disks (CDs) · Computer audit consultancy and hardware consultancy services · Computer back-up and catalogue conversion services · Computer hardware acceptance testing consultancy services · Computer support and consultancy services · Computer upgrade services · Computer-related services · Continuous paper for computer printers · Custom software development services · +49 more
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 2 lots · 5 suppliers appointed
- Framework period
- 4 yrs from 23 Apr 2021
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Electronic Office SuppliesAwardedRenewal
Lot 1 is for the provision of Electronic Office Supplies which includes but not limited to printer consumables, Compatible/Re-manufactured Ink/Toner cartridges, CD’s, DVD’s, Memory Sticks, SD Cards, 3D Printer Consumables. Associated services can also be procured, including collection and recycle of toners, print support etc within the remit of the lot. This is to be ordered by the customer with the supplier and delivered direct to the customer without YPO involvement.
Lot #2Sole Supplier Portal for Electronic Office SuppliesAwardedRenewal
Lot 2 is for the provision of Electronic Office Supplies via a sole supplier portal where customers can log on and order and pay direct with the supplier and the supplier will deliver direct to the customer with no YPO involvement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non Cost: 50%
- price: 50%
Published award criteria (2)
- Non Cost: 50%
- Price: 50%
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “YPO - 001039 Electronic Office supplies” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
- First published
- 10 Feb 2021, 15:55 GMT
- Last source update
- 11 May 2021, 12:01 BST
- Award evaluation window
- 17 Mar 2021 – …
- Authority reference
001039- FTS notice number
2021/S 000-010247- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02921dFind a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users. YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 17 Mar 2021, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Mar 2021, 14:00 GMT
Timeline
17 Mar 2021 → 11 May 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown17 Mar 2021, 14:00 GMT
- Bids opened17 Mar 2021, 14:00 GMT
- Contract starts23 Apr 2021, 00:00 BST
- Notice published11 May 2021, 12:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 May 2021, 12:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Electronic Office supplies
- Signed
- 16 Apr 2021
- Value
- ceiling above
- Period
- … – 22 Apr 2025
- Status
- active
Sole Supplier Portal for Electronic Office Supplies
- Signed
- 16 Apr 2021
- Value
- ceiling above
- Period
- … – 22 Apr 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Electronic Office Supplies | 10bids | — | — | — |
| 2 · Sole Supplier Portal for Electronic Office Supplies | 7bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
5 commercial parties on the notice- ACS Business Supplies LtdFramework contractor
- Banner Group LimitedFramework contractor
- Lyreco UK LtdFramework contractor
- UK Laser Supplies Ltd (UKLS)Framework contractor
- XMA LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria