Find a Tender
complete
Official procurement procedure
Workforce management products that manage erostering, eJob planning and eRota & exception reporting
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: North Bristol NHS Trust: "Workforce management products that manage erostering, eJob planning and eRota & exception reporting". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | North Bristol NHS Trust | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: North Bristol NHS Trust
Market Analytics
Derived from OCDS awards & bid statistics
Published history for North Bristol NHS Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 0 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNorth Bristol NHS Trust | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSFramework | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published23 Jun 2026, 10:02 BST | Last source update23 Jun 2026, 10:02 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-06bab8 | ||
What is being bought
Workforce management products that manage erostering, eJob planning and eRota & exception reporting.
We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current conrtact expires 31/8/2026. As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement.
What changed
From the official release history
- Status changed to complete
23 Jun 2026, 10:02 BST - Official notice release published
23 Jun 2026, 10:02 BST - Buyer information updated
23 Jun 2026, 10:02 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
23 Jun 2026, 10:02 BST - Award pending
Not published · £5,356,795
Commercial outcome and competition
Awards Datix Limited £5,356,795 · Not published · pending |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
North Bristol NHS Trust
Contracting authority GB-PPON-PHPY-3425-XCGDAward and contract changes
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleWe need to re-procure the suite of workforce management products that manage erostering, eJob planning and eRota& exception reporting. These systems are critical to the safe and effective operation of the hospital. There are also legal/contractual elements for some systems (jobplanning and eRota) that mean we must have something that delivers the functionality they do.
We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current contract expires 31/8/2026. The Trust has determined that there is insufficient time to complete a comprehensive procurement exercise and implement a replacement solution before the expiry of the current contract on 31 August 2026.
As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement.
Future Procurement Arrangements
North Bristol NHS Trust has commenced planning for a future procurement of workforce management systems. A procurement strategy is being developed and will include consideration of the Workforce Alliance Workforce Technology Systems Framework (RM6387) and other compliant routes to market under the Procurement Act 2023.
The intention is to undertake a competitive procurement process and seek approval of the Most Advantageous Tender (MAT) in accordance with the Trust's governance requirements.
Replacement of the existing systems requires a substantial procurement, implementation and change management programme.
The extension period will enable the Trust to:
• Undertake a full market-wide procurement exercise for workforce management systems;
• Evaluate available procurement routes, including the Workforce Alliance Workforce Technology Systems Framework (RM6387);
• Assess alternative suppliers and technologies;
• Complete implementation and migration activities should an alternative supplier be appointed; and
• Maintain continuity of critical workforce management services during the procurement and transition period.
The Trust has also secured commercial benefits from the supplier, including reduced pricing, service credits and additional functionality, contributing to overall value for money during the extension period.
The modification does not alter the overall nature of the contract and is considered necessary and proportionate to ensure continuity of critical workforce management services pending completion of a competitive procurement process. |