Official UK procurement notice
Water Safety: Risk Assessments and Monitoring and Remedials
Authority: The Guinness Partnership (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThis tender comprised two national lots, both related to water safety for the Guinness Partnership, as detailed below:
Lot 1: Legionella Risk Assessments:
a. To undertake and maintain Legionella Risk Assessments (LRAs) to all applicable
Guinness properties in accordance with the specification,
b. To provide access to an online web-portal for viewing LRAs
Lot 2: Monitoring and Remedial Works:
a. To undertake water safety monitoring activities in accordance with the written scheme
identified by separate LRA Contractor and update logbook;
b. To undertake remedial works identified from LRA's conducted by a separate contractor and monitoring regime;
c. To provide access to an online web-portal for viewing online water temperature logbooks, and progress with remedial works;
Each lot is for the provision of National Services/Works. Bidders must clearly indicate the contract lot(s) for which they are submitting a tender in the Tender Certificate.
There were no restrictions on the number of lots a bidder may submit a tender for; however, a bidder would be awarded no more than one (1) lot.
In the event that a single bidder achieves the highest overall evaluation score for both lots, Lot 2 shall take precedence. In such circumstances, the bidder will be awarded Lot 2, and Lot 1 will be awarded to the next highest-ranked tenderer for that lot.
A separate contract would be awarded for each lot, and each lot shall be awarded to one bidder.
- No preliminary market engagement: Engagement was carried out prior to preliminary market engagement notices being available.
CPV: Building surveying services · Consulting services for water-supply and waste consultancy · Drinking water · Flood-defences maintenance works · Repair and maintenance services of building installations · Water tanks
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,033,333 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Legionella Risk AssessmentsAwardedRenewalPublished value£700,000
The source published no individual description for this lot.
- Economic & financial standing
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying the following criteria:
- Lot 1: Minimum turnover of £240,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
- Lot 2: Minimum turnover of £800,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
Economic and Financial Standing -
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying both of the following criteria:
- A "Risk Assessment Report" will be carried out through Dun and Bradstreet. Participants must have an Impact of Supplier Failure Score of 50 or above.
Where a Participant fails to meet the risk assessment criteria and or the turnover requirement, a further financial assessment will be conducted. The assessment will consist of applying recognised accounting ratios, as shown in Appendix B, to understand a Participant's financial health. Each ratio will be rated either red, amber, neutral or green depending on the outcome of the ratio. The assessment of red, neutral or green for each ratio is shown in Appendix B.
A supplier will be awarded a "fail" score where Guinness identifies through its assessment that the Participant's accountancy ratios flag one or more 'Red' risk indicators. Guinness reserves the right to reject from this process Participants that are awarded one "fail" score.
Guinness may, however, at its discretion at this stage carry out further enquiries into the Participant's financial position. Taking into account the context of the risk, the availability and the appropriateness, affordability and reasonableness of any risk mitigation measures, Guinness will make a final decision on whether the Participant's financial risk position is acceptable within this context.
Where a Participant is relying on another member of the bidding group/consortium or any subcontractors or other security to meet the economic and financial standing criteria, confirmation that the relevant person or entity is willing to provide a guarantee or other security if required.
Guinness reserves the right to reassess the Participant's Economic and Financial Standing throughout the procurement process and/or Contract term. Any successful supplier will be subject to a further financial assessment as described above, prior to any award of contract.
Insurance -
Commitment that the Participant can secure insurances as follows:
o Employers Liability insurance of £5 million (five million pounds) for each and every claim;
o Public Liability Insurance of £10 million (ten million pounds) for each and every claim;
o Professional Indemnity Insurance of £2 million (two million pounds) for each and every claim
- Technical & professional ability
Technical and Professional Ability
Evidence that the Participant can meet the technical and professional ability criteria set out in the Procurement Documents, evidenced through the Participant either:
- Having delivered at least three previous or current national contracts of a relevant size, geographies, scope and nature, including planned and reactive activities, relevant to the Contract being tendered. Examples to be from the past three years. Older examples may be considered where necessary. Where bidding as a group / consortium, examples should be where one or more group / consortium members have delivered similar requirements. If this is not possible, up to three examples should be provided from the principal members of the group. Where a Participant is proposing to subcontract a portion of the contract, provide relevant examples where one or more of the essential subcontractors have delivered similar requirements (separate examples are not required from each subcontract).
Or,
- Where the Participant cannot provide at least one example which otherwise provides a sufficient level of evidence to meet all of the criteria above, that the Participant is able to demonstrate the required professional and technical capacity to deliver the Contract requirements through other means. This may include, for example, an explanation of how experience gained through the delivery of multiple regional or sub-national contracts demonstrates the capacity, organisational capability, resources and systems required to deliver services on a national basis, including across the Authority's operational regions. Any such explanation must be based on experience and information provided within the Participant's submission and must not introduce new examples or contracts.
- If sub-contracting, demonstration that the Participant has appropriate arrangements and supply chain management tracking systems in place for maintaining a healthy supply chain, ensuring performance of the contract and adherence to the UK Prompt Payment Code (or equivalent schemes) (Q6.3).
Skills & Qualifications -
For this process, Participants must have the following:
Lot 1: Legionella Risk Assessments
As a minimum, Legionella Risk Assessors shall hold:
- A City & Guilds Legionella Risk Assessment qualification (or equivalent recognised qualification);
- A minimum of two (2) years' demonstrable experience in water hygiene and Legionella risk assessment;
- City & Guilds / Water Management Society (WMSoc) - Practical Legionella Risk Assessment: Hot & Cold-Water Systems (or equivalent);
- Level 3 Legionella Awareness for Responsible Persons, where the assessor is providing advice to the Duty Holder, Responsible Person, or supporting the development of Written Schemes.
Equivalent qualifications will be considered where the Consultant can demonstrate that they meet or exceed the competence and learning outcomes of the qualifications listed above.
Lot 2: Monitoring and Remedial Works
As a minimum, operatives undertaking monitoring and remedial activities shall hold:
- BOHS P900 - Legionella Control in Water Systems or a comparable City & Guilds water hygiene qualification;
- A minimum of two (2) years' demonstrable practical experience in water hygiene monitoring and remedial works;
- A recognised plumbing or mechanical services qualification, where undertaking intrusive or mechanical remedial works (including but not limited to valve replacement, pipework alterations, calorifier works, TMV servicing, tank works and system modifications).
- Supervisory staff responsible for planning, quality control and technical oversight shall hold sufficient qualifications, experience and training to demonstrate competence in managing Legionella control works and interpreting ACOP L8 requirements.
- Level 3 Legionella Awareness for Responsible Persons, where the assessor is providing advice to the Duty Holder, Responsible Person, or supporting the development of Written Schemes.
Equivalent qualifications will be accepted where the Contractor can demonstrate that competence and learning outcomes meet or exceed those specified above.
Organisational Standards -
For this process, Participants must have the following:
Lot 1_ Legionella Risk Assessments:
- ISO 9001 - Quality Management System.
- ISO 45001 - Occupational Health and Safety Management System.
- ISO 14001 - Environmental Management System.
- Be a full member of the Legionella Control Association (LCA)
Lot 2_ Monitoring and Remedial Works:
- ISO 9001 - Quality Management System.
- ISO 45001 - Occupational Health and Safety Management System.
- ISO 14001 - Environmental Management System.
Lot #2Legionella Monitoring and Remedial WorksAwardedRenewalPublished value£2,333,333
The source published no individual description for this lot.
- Economic & financial standing
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying the following criteria:
- Lot 1: Minimum turnover of £240,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
- Lot 2: Minimum turnover of £800,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
Economic and Financial Standing -
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying both of the following criteria:
- A "Risk Assessment Report" will be carried out through Dun and Bradstreet. Participants must have an Impact of Supplier Failure Score of 50 or above.
Where a Participant fails to meet the risk assessment criteria and or the turnover requirement, a further financial assessment will be conducted. The assessment will consist of applying recognised accounting ratios, as shown in Appendix B, to understand a Participant's financial health. Each ratio will be rated either red, amber, neutral or green depending on the outcome of the ratio. The assessment of red, neutral or green for each ratio is shown in Appendix B.
A supplier will be awarded a "fail" score where Guinness identifies through its assessment that the Participant's accountancy ratios flag one or more 'Red' risk indicators. Guinness reserves the right to reject from this process Participants that are awarded one "fail" score.
Guinness may, however, at its discretion at this stage carry out further enquiries into the Participant's financial position. Taking into account the context of the risk, the availability and the appropriateness, affordability and reasonableness of any risk mitigation measures, Guinness will make a final decision on whether the Participant's financial risk position is acceptable within this context.
Where a Participant is relying on another member of the bidding group/consortium or any subcontractors or other security to meet the economic and financial standing criteria, confirmation that the relevant person or entity is willing to provide a guarantee or other security if required.
Guinness reserves the right to reassess the Participant's Economic and Financial Standing throughout the procurement process and/or Contract term. Any successful supplier will be subject to a further financial assessment as described above, prior to any award of contract.
Insurance -
Commitment that the Participant can secure insurances as follows:
o Employers Liability insurance of £5 million (five million pounds) for each and every claim;
o Public Liability Insurance of £10 million (ten million pounds) for each and every claim;
o Professional Indemnity Insurance of £2 million (two million pounds) for each and every claim
- Technical & professional ability
Technical and Professional Ability
Evidence that the Participant can meet the technical and professional ability criteria set out in the Procurement Documents, evidenced through the Participant either:
- Having delivered at least three previous or current national contracts of a relevant size, geographies, scope and nature, including planned and reactive activities, relevant to the Contract being tendered. Examples to be from the past three years. Older examples may be considered where necessary. Where bidding as a group / consortium, examples should be where one or more group / consortium members have delivered similar requirements. If this is not possible, up to three examples should be provided from the principal members of the group. Where a Participant is proposing to subcontract a portion of the contract, provide relevant examples where one or more of the essential subcontractors have delivered similar requirements (separate examples are not required from each subcontract).
Or,
- Where the Participant cannot provide at least one example which otherwise provides a sufficient level of evidence to meet all of the criteria above, that the Participant is able to demonstrate the required professional and technical capacity to deliver the Contract requirements through other means. This may include, for example, an explanation of how experience gained through the delivery of multiple regional or sub-national contracts demonstrates the capacity, organisational capability, resources and systems required to deliver services on a national basis, including across the Authority's operational regions. Any such explanation must be based on experience and information provided within the Participant's submission and must not introduce new examples or contracts.
- If sub-contracting, demonstration that the Participant has appropriate arrangements and supply chain management tracking systems in place for maintaining a healthy supply chain, ensuring performance of the contract and adherence to the UK Prompt Payment Code (or equivalent schemes) (Q6.3).
Skills & Qualifications -
For this process, Participants must have the following:
Lot 1: Legionella Risk Assessments
As a minimum, Legionella Risk Assessors shall hold:
- A City & Guilds Legionella Risk Assessment qualification (or equivalent recognised qualification);
- A minimum of two (2) years' demonstrable experience in water hygiene and Legionella risk assessment;
- City & Guilds / Water Management Society (WMSoc) - Practical Legionella Risk Assessment: Hot & Cold-Water Systems (or equivalent);
- Level 3 Legionella Awareness for Responsible Persons, where the assessor is providing advice to the Duty Holder, Responsible Person, or supporting the development of Written Schemes.
Equivalent qualifications will be considered where the Consultant can demonstrate that they meet or exceed the competence and learning outcomes of the qualifications listed above.
Lot 2: Monitoring and Remedial Works
As a minimum, operatives undertaking monitoring and remedial activities shall hold:
- BOHS P900 - Legionella Control in Water Systems or a comparable City & Guilds water hygiene qualification;
- A minimum of two (2) years' demonstrable practical experience in water hygiene monitoring and remedial works;
- A recognised plumbing or mechanical services qualification, where undertaking intrusive or mechanical remedial works (including but not limited to valve replacement, pipework alterations, calorifier works, TMV servicing, tank works and system modifications).
- Supervisory staff responsible for planning, quality control and technical oversight shall hold sufficient qualifications, experience and training to demonstrate competence in managing Legionella control works and interpreting ACOP L8 requirements.
- Level 3 Legionella Awareness for Responsible Persons, where the assessor is providing advice to the Duty Holder, Responsible Person, or supporting the development of Written Schemes.
Equivalent qualifications will be accepted where the Contractor can demonstrate that competence and learning outcomes meet or exceed those specified above.
Organisational Standards -
For this process, Participants must have the following:
Lot 1_ Legionella Risk Assessments:
- ISO 9001 - Quality Management System.
- ISO 45001 - Occupational Health and Safety Management System.
- ISO 14001 - Environmental Management System.
- Be a full member of the Legionella Control Association (LCA)
Lot 2_ Monitoring and Remedial Works:
- ISO 9001 - Quality Management System.
- ISO 45001 - Occupational Health and Safety Management System.
- ISO 14001 - Environmental Management System.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying the following criteria:
- Lot 1: Minimum turnover of £240,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
- Lot 2: Minimum turnover of £800,000 for each of the last 2 accounting periods (or for the period available if less than three years of trading)
Economic and Financial Standing -
Evidence of the Participant's economic and financial standing to deliver the Contract by satisfying both of the following criteria:
- A "Risk Assessment Report" will be carried out through Dun and Bradstreet. Participants must have an Impact of Supplier Failure Score of 50 or above.
Where a Participant fails to meet the risk assessment criteria and or the turnover requirement, a further financial assessment will be conducted. The assessment will consist of applying recognised accounting ratios, as shown in Appendix B, to understand a Participant's financial health. Each ratio will be rated either red, amber, neutral or green depending on the outcome of the ratio. The assessment of red, neutral or green for each ratio is shown in Appendix B.
A supplier will be awarded a "fail" score where Guinness identifies through its assessment that the Participant's accountancy ratios flag one or more 'Red' risk indicators. Guinness reserves the right to reject from this process Participants that are awarded one "fail" score.
Guinness may, however,…
- Technical & professional ability
Technical and Professional Ability
Evidence that the Participant can meet the technical and professional ability criteria set out in the Procurement Documents, evidenced through the Participant either:
- Having delivered at least three previous or current national contracts of a relevant size, geographies, scope and nature, including planned and reactive activities, relevant to the Contract being tendered. Examples to be from the past three years. Older examples may be considered where necessary. Where bidding as a group / consortium, examples should be where one or more group / consortium members have delivered similar requirements. If this is not possible, up to three examples should be provided from the principal members of the group. Where a Participant is proposing to subcontract a portion of the contract, provide relevant examples where one or more of the essential subcontractors have delivered similar requirements (separate examples are not required from each subcontract).
Or,
- Where the Participant cannot provide at least one example which otherwise provides a sufficient level of evidence to meet all of the criteria above, that the Participant is able to demonstrate the required professional and technical capacity to deliver the Contract requirements through other means. This may include, for example, an explanation of how experience gained through the delivery of multiple regional or sub-national contracts demonstrates the capacity, organisational capability, resour…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Jan 2026, 09:29 GMT
- Last source update
- 30 Sept 2026, 14:50 BST
- Award evaluation window
- Submission end – 5 May 2026
- Authority reference
PRJ1000226- FTS notice number
2026/S 000-007627- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060df8Find a Tender- Contract terms summary
As described in the Procurement Documents.
How it was run
Official notice- Submission deadline
- 12 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
supplierlive.proactisp2p.com/Account/Login ↗
From the Proactis home page, select "Opportunities" and filter the "Customer Name" to "The Guinness Partnership".
Timeline
26 Jan 2026 → 30 Sept 2026 · 8 dates- Planning notice published270 days ago26 Jan 2026, 09:29 GMT
- Next notice expected268 days ago27 Jan 2026, 23:59 GMT
- Tender notice published267 days ago28 Jan 2026, 14:00 GMT
- Submission deadline225 days ago12 Mar 2026, 12:00 GMT
- Award decision expected by170 days ago5 May 2026, 23:59 BST
- Assessment summaries sent161 days ago15 May 2026, 00:00 BST
- Contract starts114 days ago1 Jul 2026, 00:00 BST
- Latest notice published22 days ago30 Sept 2026, 14:50 BST
Notice history
10 events · 5 releases on Find a Tender · since 26 Jan 2026- Pipeline notice published26 Jan 2026, 09:29 GMTUK1
- Tender notice published28 Jan 2026, 14:00 GMTUK4
- Status changed to active28 Jan 2026, 14:00 GMT
- Deadline published: 5 Mar 2026, 23:59 GMT28 Jan 2026, 14:00 GMT
- Tender notice published11 Feb 2026, 14:26 GMTUK4
- Deadline moved to 12 Mar 2026, 12:00 GMT11 Feb 2026, 14:26 GMT+7 days · was 5 Mar 2026, 23:59 GMT
- Contract award notice published15 May 2026, 12:50 BSTUK6
- Status changed to complete15 May 2026, 12:50 BST
- Contract signature expected24 Jun 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 14:50 BSTUK7
Published amendments (1)
Tender deadline now 12/03/2026, 12.00pm. Removal of WMSoc W037 - HTM 04-01 training as a condition of participation (Lot 1 and Lot 2). Removal of ISO/IEC 17020 (or equivalent) for Lot 1 (Legionella Risk Assessments).
Routine re-releases (5)
- 2026-01: 2 releases · 26 Jan 2026, 28 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Legionella Risk Assessments1 award | |||
| Churchill Contract Services Limited13 Jul 2026 – 12 Jul 2031 · up to 12 Jul 2033Extensions: The proposed contract term is 5-year, with the option of 2 annual extensions | £840,000 inc. VAT | 7 May 2026 | Awarded |
| Lot 2 · Legionella Monitoring and Remedial Works1 award | |||
| H2O Nationwide LimitedLot 2: Monitoring and Remedial Works1 Aug 2026 – 31 Jul 2031 · up to 31 Jul 2033Extensions: The proposed contract term is 5-year, with the option of 2 annual extensions. | £2,800,000 inc. VAT | 7 May 2026 | Awarded |
Contracts
Lot 2: Monitoring and Remedial Works · H2O Nationwide Limited
- Signed
- 1 Sept 2026
- Value
- £2,333,333
- Period
- 1 Sept 2026 – 31 Aug 2031 · up to 31 Jul 2033 with extensions
- Status
- active
- Extensions
- The proposed contract term is 5-year, with the option of 2 annual extensions.
Lot 1. Legionella Risk Assessments · Churchill Contract Services Limited
- Signed
- 31 Jul 2026
- Value
- £840,000 inc. VAT
- Period
- 1 Aug 2026 – 31 Jul 2031 · up to 12 Jul 2033 with extensions
- Status
- active
- Extensions
- The proposed contract term is 5-year, with the option of 2 annual extensions
No agreed KPIs: KPIs are included in the contract for contract management purposes. However, the contract value is below the threshold at which publication of KPIs is required under section 52 of the Procurement Act 2023. Accordingly, the KPIs are not being published.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Legionella Risk Assessments | 7final-stage tenders · 10 at stage one | 5 | 0 | — |
| 2 · Legionella Monitoring and Remedial Works | 8final-stage tenders · 12 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- CHURCHILL CONTRACT SERVICES LIMITEDAwarded supplier
- SURESERVE COMPLIANCE WATER LIMITEDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender