Official UK procurement notice
Utility Supply and Energy Management Services Framework
Authority: University of Essex (Education)·Consortium: 4 public authorities
What is being bought7 lots · detail below
Published requirement descriptionThe Contracting Authority wishes to establish a Framework Agreement to meet the Utility Supply and Energy Management Services needs of the University of Essex, www.essex.ac.uk ↗ and It is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at:
www.dukefieldenergy.co.uk/fts-eligible-users ↗
There will be let across seven Lots. There will be a maximum of 6 suppliers awarded a place on each of the Lots
CPV: Air pumps · Battery chargers · Battery packs · Building services consultancy services · Business intelligence software package · Central controlling unit · Commissioning of public lighting installations · Consulting services for water-supply and waste consultancy · Electric pumps · Electrical machinery, apparatus, equipment and consumables; lighting · Electrical services · Electricity · +55 more
How this framework works
From the published notice- Places
- up to 42 suppliers · 7 bids on the busiest of 7 lots (0.2 per place) · 11 appointed
Lots and requirements (7)Procurement structure
7 lots · all with a published value · a supplier may bid for at most 7 and win at most 7 of them · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £15,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Electricity Supply and Additional ServicesAwardedPublished value£320,000,000
The Lot will provide organisations across the entire public sector with access to electricity supply and additional services including Fixed, Passthrough and Flexible, Metered and UMS electricity supplies - Unmetered, Half Hourly and Non-Half Hourly electricity. The Lot will also provide access to additional related services.
Lot #2Natural Gas SupplyAwardedPublished value£200,000,000
This framework Lot will provide organisations across the entire public sector with Natural Gas Supply including Non-Daily Metered and Daily Metered. The Lot will also provide access to a suite of Additional Services.
Lot #3Supply of Metered and Unmetered Water, Metered and Unmetered Wastewater, Trade Effluent Services and Ancillary ServicesAwardedPublished value£80,000,000
Supply of Metered and Unmetered Water, Metered and Unmetered Wastewater, Trade Effluent Services and Ancillary Services
Lot #4Energy Efficiency SolutionsAwardedceiling above
This framework Lot will provide organisations across the entire public sector with access to a comprehensive suite of energy efficiency solutions including, but not limited to:
- LED Lighting
- Lighting Sensors (occupancy, heat detection, daylight sensing, movement detection etc)
- Zone Control Units
- Voltage Optimisation
- Power Optimisation
- Central Control Units – time and zone controls
- Emergency Lighting
Lot #5On-Site Generation - Solar PhotovoltaicsAwardedceiling above
This Lot will provide access to a comprehensive range of Solar Photovoltaic Panels and
associated equipment and services. The Lot will provide organisations across the entire public sector with access to such onsite solar photovoltaic generation supplies and associated services. This will include but not be limited to the supply of:
- 60 Cell Solar PV Panels
- 72 Cell solar PV Panels
- 96 Cell solar PV Panels
- Inverters
- Mounting materials
- AC and DC Isolators
- Cabling
- Access to EMIG (or similar) portal
Lot #6On-Site Generation Heat PumpsAwardedceiling above
This framework Lot provides organisations across the entire public sector with the supply of Heat Pumps and associated services. The lot provides access to, but is not limited to, the following:
- Ground Source Heat Pumps
- Water Source Heat Pumps
- Air Source Heat Pumps
Lot #7Supply of Metering Services and Building Energy Management SoftwareAwardedceiling above
This framework Lot provides organisations across the entire public sector with the supply of metering services and building energy management systems and software. The lot provides access to, but is not limited to, the following:
- Half Hourly Meter Operator (HH MOP) Contracts
- Half Hourly Data Collector Contracts (can be in conjunction with HH MOP Contracts)
- Half Hourly Data Aggregator Contracts (can be in conjunction with HH MOP Contracts)
- Automated Meter Reading equipment (AMR / Data Loggers)
- Sub-metering
- Building Energy Management Automated Control Systems
- Building Energy Management Software
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 25.00%
- Price: 75.00%
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Utility Supply and Energy Management Services Framework” is a framework: the contest is a place on its panel, up to 42 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Oct 2022, 12:18 BST
- Last source update
- 17 Mar 2023, 17:03 GMT
- Award evaluation window
- 11 Nov 2022 – …
- Authority reference
CA11102 - ESSEX/DE/ENERGY/02A- FTS notice number
2023/S 000-007913- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03731eFind a Tender
- Review procedure
Precise information on deadline(s) for review procedures The University of Essex will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: The University of Essex's Internal Reference Number is ESSEX/DE/ENERGY/02A. The framework is being delivered by the University of Essex and its partners Dukefield Energy Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Energy Ltd are acting as agents of the University of Essex in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The University of Essex expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the it's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4). Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one tenderer on a Lot is tied with the same final evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the Lot in question for the purpose of calculating the maximum number of suppliers under the framework. The contracting authority will award a framework agreement to additional tenderers on a particular Lot beyond the stated maximum number for that Lot, where their final evaluation score (s) is within 0.5% of the last placed position only on the particular Lot. For the avoidance of doubt, the last placed position in respect of this framework on each lot is sixth place. Therefore, tenderers within 0.5%, along with the tenderer in last placed position on a lot, shall be deemed to occupy the last framework agreement contract award position for that particular lot. The figure in section II.2.5 is incorrect and the correct figures should be: Lot 3 Quality 50%, Price 50% Lot 4 Quality 70%, Price 30% Lot 5 Quality 70%, Price 30% Lot 6 Quality 100%, Price 0% Lot 7 Quality 70%, Price 30%
How it was run
Official notice- Appointment period ends
- 30 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Nov 2022, 12:00 GMT
Timeline
11 Nov 2022 → 17 Mar 2023 · 3 dates- Bids opened11 Nov 2022, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown30 Nov 2022, 12:00 GMT
- Notice published17 Mar 2023, 17:03 GMT
Notice history
3 events · 4 releases on Find a Tender · since 7 Nov 2022- Deadline moved to 18 Nov 2022, 12:00 GMT7 Nov 2022, 16:34 GMT+7 days · was 11 Nov 2022, 12:00 GMT
- Deadline moved to 30 Nov 2022, 12:00 GMT11 Nov 2022, 16:34 GMT+12 days · was 18 Nov 2022, 12:00 GMT
- Status changed to complete17 Mar 2023, 17:03 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 11 Nov 2022 | 18 Nov 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 11 Nov 2022 | 18 Nov 2022 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 18 Nov 2022 | 30 Nov 2022 | +12 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Nov 2022 | 30 Nov 2022 | +12 d |
Extension
Extension
Routine re-releases (4)
- 2022-10: 1 release · 5 Oct 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Electricity Supply and Additional Services
- Signed
- 15 Feb 2023
- Value
- £320,000,000
- Status
- active
Natural Gas Supply
- Signed
- 15 Feb 2023
- Value
- £200,000,000
- Status
- active
Supply of Metered and Unmetered Water, Metered and Unmetered Wastewater, Trade Effluent Services and Ancillary Services
- Signed
- 15 Feb 2023
- Value
- £80,000,000
- Status
- active
Energy Efficiency Solutions
- Signed
- 15 Feb 2023
- Value
- ceiling above
- Status
- active
On-Site Generation - Solar Photovoltaics
- Signed
- 15 Feb 2023
- Value
- ceiling above
- Status
- active
On-Site Generation Heat Pumps
- Signed
- 15 Feb 2023
- Value
- ceiling above
- Status
- active
Supply of Metering Services and Building Energy Management Software
- Signed
- 15 Feb 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Electricity Supply and Additional Services | 3bids | — | — | — |
| 2 · Natural Gas Supply | 2bids | — | — | — |
| 3 · Supply of Metered and Unmetered Water, Metered and Unmetered Wastewater, Trade Effluent Services and Ancillary Services | 4bids | — | — | — |
| 4 · Energy Efficiency Solutions | 7bids | — | — | — |
| 5 · On-Site Generation - Solar Photovoltaics | 5bids | — | — | — |
| 6 · On-Site Generation Heat Pumps | 5bids | — | — | — |
| 7 · Supply of Metering Services and Building Energy Management Software | 4bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Dukefield Energy LimitedContracting authority
- Public SectorContracting authority
Framework contractors & participating bidders
11 commercial parties on the notice- CASTLE WATER LIMITEDFramework contractor
- CORENERGY LIMITEDFramework contractor
- Drax Energy Solutions LimitedFramework contractor
- EENERGY GROUP PLC Framework contractor
- INTELLIGENT BUILDING GROUP LTDFramework contractor
- JKN RENEWABLES LTD.Framework contractor
- Procure Direct LtdFramework contractor
- SSE Energy Supply LimitedFramework contractor
- Solarcrown Commercial LtdFramework contractor
- TotalEnergies Gas & PowerFramework contractor
- Water Plus LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria