Official UK procurement notice
Unit4 Renewal · UK public procurement notice
Authority: University of Sussex (Education)
UNIT4 is the University's main Enterprise Resource Planning (ERP) UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on.
What is being bought
Published requirement descriptionUNIT4 is the University's main Enterprise Resource Planning (ERP)
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1UNIT4 is the primary finance system for the University, used for raising purchase…Awarded
UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on. This contract is for support and maintenance of our UNIT4 system.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2025, 14:28 GMT
- Last source update
- 27 Mar 2025, 14:28 GMT
- Authority reference
US_25209- FTS notice number
2025/S 000-011582- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f993Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The tender procedure followed for this requirement was a direct award in line with the
Public Contracts Regulations 2015, regulation 32. "(2) The negotiated procedure without
prior publication may be used for public works contracts, public supply contracts and
public service contracts in any of the following cases:- (b) where the works, supplies or
services can be supplied only by a particular economic operator for any of the following
reasons:- (ii) competition is absent for technical reasons, and (iii) the protection of
exclusive rights, including intellectual property rights".
UNIT4 has been on a long term contract starting on 01.01.2026 as a result of a tender process and contract award from December 2024.
Replacing this system would be impossible in the given timescale of end of April 2025 and delay in renewing might cause disruption to working practices around invoicing and expenses for the entire University. The University new Cloud Unit 4 service provision is to commence January 2026 with a duration until December 2027.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software Limited | £71,622 † | — | Awarded |
Contracts
Contract 011582-2025-1 · UNIT4 Business Software Limited
- Signed
- 21 Mar 2025
- Value
- £71,622
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- University of SussexReview body
Bidders & participating suppliers
1 commercial party on the notice- UNIT4 Business Software LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.