TenderlineUK
Procurement Intelligence
Official OCDSSearch
Find a TenderAwarded
Published 28 Sept 2026, 11:12 BST

Official UK procurement notice

Trydan IT Services Tender

Authority: Trydan Gwyrdd Cymru (Public body)·Consortium: 2 public authorities

Framework agreement5 lotsServicesRestricted procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)+7 more Delivery: Wales (UKL)
Framework ceiling (notional)£200,000,000envelope for 5 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 29 Apr 2025awarded 25 Sept 2026
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Trydan is seeking to appoint a single Contractor to provide:

- A service wrap (Service Management);

- Microsoft Licenses (System and Software); and

- End User Devices, including peripherals.

CPV: Audio-visual equipment · Audio-visual materials · Business transaction and personal business software package · Communication and multimedia software package · Computer audit and testing services · Computer back-up and catalogue conversion services · Computer configurations · Computer equipment and supplies · Computer screens and consoles · Computer servers · Computer supplies · Computer upgrade services

How this framework works

From the published notice
Places
up to 36 suppliers · 35 bids on the busiest of 5 lots (1.0 per place) · 23 appointed

Lots and requirements (5)Procurement structure

5 lots · no lot values published · evaluation weights differ by lot
Lot #1HardwareCancelled
Trydan is seeking to appoint a single Contractor to provide: - A service wrap (Service Management); - Microsoft Licenses (System and Software); and - End User Devices, including peripherals.
Delivery: Wales · Pan-Wales
Variant bids
not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture30200000 Computer equipment and supplies30210000 Data-processing machines (hardware)30213000 Personal computers30213100 Portable computers30213200 Tablet computer
Award criteria (2)
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical — 70%
  • Commercial — 30%
Published award criteria (2)
  • Technical — 70
  • Commercial — 30
Lot #2SoftwareCancelled
The purpose of this Lot is to provide Customers: (a) access to a wide range of software and cloud services products; (b) access to services to deploy and manage software and cloud services; (c) value for money, through; (i) competitive tendering (further competitions); (ii) supply base with Vendor Accreditations; and (iii) value adding services. Licensing and Subscription Scope The Supplier shall provide a wide range of licensing and subscriptions, including but not limited to: (a) off-the-shelf software licences; (b) enterprise licenses; (c) open source software; (d) Software as a Service sub…
Delivery: Wales · Pan-Wales
Variant bids
not allowed
48000000 Software package and information systems48100000 Industry specific software package48200000 Networking, Internet and intranet software package48210000 Networking software package48220000 Internet and intranet software package48400000 Business transaction and personal business software package
Award criteria (2)
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical — 70%
  • price — 30%
Published award criteria (2)
  • Technical — 70%
  • price — 30%
Lot #3Audio Visual ServicesCancelled
The Supplier shall provide a range of Audio Visual Services equipment including but not limited to: (a) video conferencing equipment; (b) interactive whiteboards; (c) interactive displays; (d) projectors; (e) sound and visual recording equipment; (f) CCTV systems; (g) meeting room audio; (h) PA systems; and (i) digital signage etc. The Supplier shall be able to provide rental equipment and services for instances such as one-off events. Services The Supplier shall be required to provide on-going support and maintenance for: (a) equipment installed by the Supplier; and (b) existing equipment. Ad…
Delivery: Wales · Pan-Wales
Variant bids
not allowed
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30191200 Overhead projectors30231320 Touch screen monitors30237260 Monitor wall mount arms32300000 Television and radio receivers, and sound or video recording or reproducing apparatus32321200 Audio-visual equipment
Award criteria (2)
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical — 70%
  • price — 30%
Published award criteria (2)
  • Technical — 70%
  • price — 30%
Lot #4Multi-Functional Print Devices and Print SolutionsCancelled
The Supplier shall be required to provide a range of Products and/ or Services under this lot: Multi-Functional Print Devices and Print Solutions The objective of this framework is to: (a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements; (b) Offer a flexible, competitive and simple route to market; (c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and (d) Provide document and print solutions which balance the need for immediate savings, whilst consi…
Delivery: Wales · Pan-Wales
Variant bids
not allowed
30121100 Photocopiers30121200 Photocopying equipment30124520 Scanner document feeders30232100 Printers and plotters30232110 Laser printers30232150 Inkjet printers
Award criteria (2)
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical — 70%
  • price — 30%
Published award criteria (2)
  • Technical — 70%
  • price — 30%
Lot #5Integrated SolutionsCancelled
The Supplier shall provide an integrated IT Hardware and Software Solutions service, which will include but will not be limited to the scope of Lots 1 – 4. This may take the form of: (a) a one-stop-shop solution in which a single Supplier provides all aspects of the Customers IT requirements; (i) several Elements, i.e. Hardware & Software (ii) semi managed service, where a supplier would provide day-to-day operations, such as schools appointing a supplier to provide, install and manage network, to support Chrome/ Apple etc. or (b) the design, implementation and/ or support of an IT Solution, w…
Delivery: Wales · Pan-Wales
Variant bids
not allowed
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30200000 Computer equipment and supplies30211400 Computer configurations30230000 Computer-related equipment30232100 Printers and plotters30236000 Miscellaneous computer equipment
Award criteria (2)
  • Technical — 0
  • 0

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Lots publish different evaluation splits — there is no single procedure weighting.

LotQualityPriceSplit
1 · Hardware70%30%
2 · Software70%30%
3 · Audio Visual Services70%30%
4 · Multi-Functional Print Devices and Print Solutions70%30%

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Sept 2026, 11:12 BST
Last source update
28 Sept 2026, 11:12 BST
Award evaluation window
30 Apr 2025, 09:00 BST — …
Authority reference
TGCITJUL26
Classification (CPV)
Audio-visual equipmentAudio-visual materialsBusiness transaction and personal business software packageCommunication and multimedia software packageComputer audit and testing servicesComputer back-up and catalogue conversion servicesComputer configurationsComputer equipment and suppliesComputer screens and consolesComputer servers+2 more
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04b08e
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This was procured using WGCD IT Products and Services Agreement (iii) procured by Welsh Government. (WA Ref:171011)

How it was run

Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗

Appointment period ends
29 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
30 Apr 2025, 09:00 BST
Detailed submission instructions & authority contactsFrom official release
etenderwales.bravosolution.co.uk ↗

Timeline

4 published dates · Europe/London
  1. Next notice expected
    9 Dec 2024, 00:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    29 Apr 2025, 12:00 BST
  3. Bids opened
    30 Apr 2025, 09:00 BST
  4. Notice published3 days ago
    28 Sept 2026, 11:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Suppliers appointed 23admitted to the panel · see the list ↓
Bids received 3517 from SMEs · busiest of 5 lots
Contracts signed 6latest 25 Sept 2026

6 suppliers are admitted to this framework without individual award values or dates — see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £200,000,000 — the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 091337-2026-TGCITJUL26-1

    Signed
    25 Sept 2026
    Value
    £272,429
    Status
    active

  • Audio Visual Services

    Signed
    27 Mar 2026
    Value
    ceiling above
    Status
    active

  • Software

    Signed
    27 Mar 2026
    Value
    ceiling above
    Status
    active

  • Multi-Functional Print Devices and Print Solutions

    Signed
    27 Mar 2026
    Value
    ceiling above
    Status
    active

  • Integrated Solutions

    Signed
    27 Mar 2026
    Value
    ceiling above
    Status
    active

  • Hardware

    Signed
    27 Mar 2026
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Hardware32bids · 32 electronic · 33 from abroad15——
2 · Software10bids · 10 electronic · 10 from abroad1——
3 · Audio Visual Services8bids · 8 electronic · 8 from abroad8——
4 · Multi-Functional Print Devices and Print Solutions14bids · 14 electronic · 14 from abroad4——
5 · Integrated Solutions35bids · 35 electronic · 35 from abroad17——

Notice history

8 events · 4 releases on Find a Tender · since 21 Feb 2025
  1. Procurement method changed
    28 Sept 2026, 11:12 BST
  2. Buyer details updated
    28 Sept 2026, 11:12 BST
  3. Published value updated
    31 Mar 2026, 15:23 BSTwas £200,000,000
  4. Status changed to complete
    31 Mar 2026, 15:23 BST
  5. Deadline withdrawn
    31 Mar 2026, 15:23 BST
  6. Status changed to active
    21 Feb 2025, 08:36 GMT
  7. Procurement method changed
    21 Feb 2025, 08:36 GMT
  8. Deadline published: 29 Apr 2025, 12:00 BST
    21 Feb 2025, 08:36 GMT
Routine re-releases (4)
  • 2024-10: 1 release · 23 Oct 2024

Contracting authority & participating public bodies

2 public bodies on the notice

Trydan Gwyrdd Cymru

Contracting authorityPublic bodyBody governed by public lawEnvironmental protection Welsh Government Office, Rhydycar Business Park, Merthyr Tydfil, UK, CF48 1UZ

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body London +44 2079477501

Framework contractors & participating bidders

23 commercial parties on the notice
  • AURORA MANAGED SERVICES LTDFramework contractor 1-2 Castle Lane, London, London, SW1E6DR
  • CAE TECHNOLOGY SERVICES LIMITEDFramework contractor Cae House Maylands Avenue, Hemel Hempstead Industrial Estate, Hemel Hempstead, UK, HP27DE
  • CDW LIMITEDFramework contractor 3rd Floor One New Change, London, London, EC4M9AF +44 1618377744
  • CENTERPRISE INTERNATIONAL LIMITEDFramework contractor Hampshire International Business, Park Lime Tree Way Chineham, Basingstoke, UK, RG248GQ +44 1256378000
  • COMCEN COMPUTER SUPPLIES LIMITEDFramework contractor Bruce Road, Swansea West Industrial Park, Fforestfach, Wales, SA54HS +44 1792515543
  • ComputacenterFramework contractor 38 Lambourne Cres., Cardiff Business park, Llanishen, UK, CF145GG +44 2920761331
  • DRAKE A-V VIDEO LIMITEDFramework contractor St Fagans Road, Fairwater, Cardiff, UK, CF53AE +44 2920560333
  • DellFramework contractor 361 alexandra parade, Glasgow, Scotland, G313au
  • HP INC UK LIMITEDFramework contractor Earley West, 300 Thames Valley Park Drive, Reading, South East, RG61PT
  • IDNS LimitedFramework contractor Unit 1B, Springfield Court, Summerfield Road, Bolton, UK, BL32NT
Show 13 more suppliers
  • INVOLVE VISUAL COLLABORATION LTDFramework contractor Martin Dawes House, Europa Boulevard, Westbrook Warrington, North West, WA57WH +44 1925918365
  • InsightFramework contractor 9 Terry Street, Sheffield, UK, S9 2bu
  • Kyocera Document Solutions (UK) LtdFramework contractor Eldon Court, 75-77 London Road, Reading, UK, RG15BS +44 1189230789
  • PHOENIX SOFTWARE LIMITEDFramework contractor Blenheim House York Road, Pocklington, York, Yorkshire & Humber, YO421NS +44 8452651265
  • PROBRAND LIMITEDFramework contractor Northern Assurance Buildings Albert Square, 9-21 Princess Street, Manchester, North West, M24DN +44 800262629
  • Pacific Computers LimitedFramework contractor 300 Cedarwood, Crockford Lane, Chineham Business Park, Basingstoke, UK, RG248WD +44 1256312700
  • Ricoh UK LtdFramework contractor Leckwith Road, Leckwith, Cardiff, UK, CF118AZ
  • SOFTCAT LTDFramework contractor Softcat plc, 4th Floor, Wyndham Court 12 – 20, Pritchard Street, Bristol, UK, BS28RH
  • Sync (a trading name of GBM DIGITAL TECHNOLOGIES LIMITED)Framework contractor 16/18 Midland Street Ardwick, Manchester, Lancashire, North West, M126LB +44 01616053838
  • TRUSTMARQUE SOLUTIONS LIMITEDFramework contractor Marlborough House Westminster Place, York Business Park, York, Yorkshire & Humber, YO266RW +44 1904462359
  • Ultima Business SolutionsFramework contractor Gainsborough House, 448A Basingstoke Road, Reading, South East, RG20NA +44 1189027255
  • VISION (OFFICE AUTOMATION) LIMITEDFramework contractor Caxton House Watermark Way, Foxholes Business Park, Hertford, UK, SG137TZ +44 8449808700
  • XMA LIMITEDFramework contractor 44 Nottingham South & Wilford Industrial Estate, Nottingham, East Midlands, NG117EP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria