Official UK procurement notice
The Provision of Schools Facilities Lettings
Authority: Outwood Grange Academies Trust (Education)
What is being bought2 lots · detail below
Published requirement descriptionOutwood Grange Trust is seeking detailed Tenders for 'The provision of School Facilities Lettings' including both a booking system and also a full managed lettings provision to support its family of schools.
CPV: Non-residential property renting or leasing services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 2 yrs · up to 4 yrs from 18 Dec 2025
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Web Hosting Booking SystemRenewalPublished value£100,000
The Provider will offer an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.
Lot #2Fully Managed Lettings ProvisionRenewalPublished value£300,000
The Provider will offer a fully managed lettings provision to operate and manage external lettings of the Trust's facilities. This framework will ensure the maximisation of utilisation, community engagement and income generation for the Trust, this includes but is not limited to sales and marketing, booking lettings, managing facilities and payments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Requirements: 40%
- Cost: 60%
Published award criteria (2)
- Cost
- Quality Requirements
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “The Provision of Schools Facilities Lettings” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Feb 2025, 08:40 GMT
- Last source update
- 25 Sept 2025, 11:50 BST
- Award evaluation window
- Submission end – 21 Nov 2025
- Authority reference
ITTPSFL2107- FTS notice number
2025/S 000-059612- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e781Find a Tender
How it was run
Official notice- Appointment period ends
- 27 Oct 2025, 12:00 GMT
- Clarification deadline
- 10 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted via In-Tend portal. Registration is available here in-tendhost.co.uk/educationportal/aspx… ↗
Timeline
24 Feb 2025 → 18 Dec 2025 · 8 dates- Planning notice published24 Feb 2025, 08:40 GMT
- Market engagement31 Aug 2025, 23:59 BST
Please contact the Procurement Team at [email protected] for more information or to arrange a meeting.
- Next notice expected397 days ago19 Sept 2025, 23:59 BST
- Tender notice published392 days ago25 Sept 2025, 11:50 BST
- Clarification questions by377 days ago10 Oct 2025, 12:00 BST
- Admission / appointment period ends360 days ago · period end, not a bid countdown27 Oct 2025, 12:00 GMT
- Award decision expected by334 days ago21 Nov 2025, 23:59 GMT
- Contract starts308 days ago18 Dec 2025
Notice history
10 events · 5 releases on Find a Tender · since 24 Feb 2025- Planned procurement notice published24 Feb 2025, 08:40 GMTUK3
- Planned procurement notice published21 May 2025, 14:15 BSTUK3
- Deadline moved to 27 Oct 2025, 12:00 GMT21 May 2025, 14:15 BST+102 days · was 17 Jul 2025, 23:59 BST
- Preliminary market engagement notice published5 Jun 2025, 12:42 BSTUK2
- Published value updated to £400,0005 Jun 2025, 12:42 BSTwas £2,000,000
- Planned procurement notice published21 Jul 2025, 09:01 BSTUK3
- Published value updated to £2,000,00021 Jul 2025, 09:01 BSTwas £400,000
- Tender notice published25 Sept 2025, 11:50 BSTUK4
- Published value updated to £400,00025 Sept 2025, 11:50 BSTwas £2,000,000
- Status changed to active25 Sept 2025, 11:50 BST
Published amendments (1)
There is currently revised estimated dates for this contract activity
Routine re-releases (5)
- 2025-05: 1 release · 21 May 2025
- 2025-02: 1 release · 24 Feb 2025
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender