Official UK procurement notice
The Provision of Firefighter Pension and Administration and Pensioner Payroll Services
Authority: Cleveland Fire Authority (Police & fire)
The Authority requires the provision of a comprehensive Firefighters' Pension Administration and Pensioner Payroll Service for all active, deferred, pensioner and dependant members of the Firefighters' Pension Schemes ("FPS Schemes"). The Provider shall deliver a fully integrated, end-to-end service encompassing pension administration, pensioner payroll, member record management and employer support. The service must be underpinned by a secure and robust pension administration platform, incorporating workflow and document management capabilities, alongside comprehensive member, pensioner and employer support services.
What is being bought
Published requirement descriptionThe Authority requires the provision of a comprehensive Firefighters' Pension Administration and Pensioner Payroll Service for all active, deferred, pensioner and dependant members of the Firefighters' Pension Schemes ("FPS Schemes").
The Provider shall deliver a fully integrated, end-to-end service encompassing pension administration, pensioner payroll, member record management and employer support. The service must be underpinned by a secure and robust pension administration platform, incorporating workflow and document management capabilities, alongside comprehensive member, pensioner and employer support services.
The Provider will be expected to demonstrate a commitment to continuous improvement and innovation throughout the contract term, proactively identifying and implementing opportunities to enhance service quality, efficiency, accessibility and member experience, while ensuring compliance with all relevant legislative and regulatory requirements.
CPV: Insurance and pension services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price: The price aspect of this quotation will be evaluated in the following way: The lowest bona fide tender price covering the whole life cost of the contract agreement will receive the maximum weighting for price, the other bids/prices will then be scored on a pro-rata basis. **For clarification purposes, the whole life cost of a product, service or works shall cover costs borne by the Authority, or other users such as; • Costing relating to acquisition • Cost of use (energy consumption and other resources) • Maintenance costs • End of life costs, disposal, collection, recycling
- Quality: 0 Unacceptable - No response is provided or the response is not relevant to the information requested in the question. 1 Poor - Response is poor. The response addresses very few elements of the requirement and contains insufficient/limited detail of explanation to demonstrate how the requirement will be fulfilled 2 Acceptable - The response provides information, on some or all of the elements required in the question, the information provided is relevant but is lacking in sufficient detail for some or all of the elements required. 3 Good - The response provides information on most of the elements required in the question the information provided is relevant and is in sufficient detail for most of the elements required. 4 Excellent - The response provides information on all of the elements required in the question, the information provided is relevant and is in sufficient detail for all of the elements required. The bidder has demonstrated a thorough understanding of the requirement and provides details of how the requirement will be met in full. 5 Added Value - The response provides information on all of the elements required in the question the information provided is relevant and is in sufficient detail for all of the elements required. The response also provides information on areas of added value* which is linked to the specified requirements.
- Social Value: This section will be evaluated on a weighted basis and will be scored in accordance with the evaluation matrix (0-5) and the social value response.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Sept 2026, 17:16 BST
- Last source update
- 21 Sept 2026, 17:16 BST
- Award evaluation window
- Submission end – 5 Feb 2027
- FTS notice number
2026/S 000-089354- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776e0Find a Tender
How it was run
Official notice- Submission deadline
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 16 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
sell2.in-tend.co.uk/blpd/home ↗
All submissions and clarification questions to be submitted via the Intend Portal.
Timeline
21 Sept 2026 → 1 May 2027 · 5 dates- Tender notice published46 days ago21 Sept 2026, 17:16 BST
- Clarification questions by21 days ago16 Oct 2026, 17:00 BST
- Submission deadline4 days ago2 Nov 2026, 12:00 GMT
- Today7 Nov 2026
- Award decision expected byin 90 days5 Feb 2027, 23:59 GMT
- Contract startsin 174 days1 May 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Sept 2026, 17:16 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender