Official UK procurement notice
The Provision of Firefighter Pension and Administration and Pensioner Payroll Services
Authority: Cleveland Fire Authority (Police & fire)
What is being bought
Published requirement descriptionThe Authority requires the provision of a comprehensive Firefighters' Pension Administration and Pensioner Payroll Service for all active, deferred, pensioner and dependant members of the Firefighters' Pension Schemes ("FPS Schemes").
The Provider shall deliver a fully integrated, end-to-end service encompassing pension administration, pensioner payroll, member record management and employer support. The service must be underpinned by a secure and robust pension administration platform, incorporating workflow and document management capabilities, alongside comprehensive member, pensioner and employer support services.
The Provider will be expected to demonstrate a commitment to continuous improvement and innovation throughout the contract term, proactively identifying and implementing opportunities to enhance service quality, efficiency, accessibility and member experience, while ensuring compliance with all relevant legislative and regulatory requirements.
CPV: Insurance and pension services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£500,000
- Value
- £500,000 exc. VAT · £500,000 inc. VAT
- Extensions
- 1st May 2027 to 30th April 2030 (with possible extension of 2 x 12months - potential 5 years in total)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price — The price aspect of this quotation will be evaluated in the following way: The lowest bona fide tender price covering the whole life cost of the contract agreement will receive the maximum weighting for price, the other bids/prices will then be scored on a pro-rata basis. **For clarification purposes, the whole life cost of a product, service or works shall cover costs borne by the Authority, or other users such as; • Costing relating to acquisition • Cost of use (energy consumption and other resources) • Maintenance costs • End of life costs, disposal, collection, recycling
- Quality — 0 Unacceptable - No response is provided or the response is not relevant to the information requested in the question. 1 Poor - Response is poor. The response addresses very few elements of the requirement and contains insufficient/limited detail of explanation to demonstrate how the requirement will be fulfilled 2 Acceptable - The response provides information, on some or all of the elements required in the question, the information provided is relevant but is lacking in sufficient detail for some or all of the elements required. 3 Good - The response provides information on most of the elements required in the question the information provided is relevant and is in sufficient detail for most of the elements required. 4 Excellent - The response provides information on all of the elements required in the question, the information provided is relevant and is in sufficient detail for all of the elements required. The bidder has demonstrated a thorough understanding of the requirement and provides details of how the requirement will be met in full. 5 Added Value - The response provides information on all of the elements required in the question the information provided is relevant and is in sufficient detail for all of the elements required. The response also provides information on areas of added value* which is linked to the specified requirements.
- Social Value — This section will be evaluated on a weighted basis and will be scored in accordance with the evaluation matrix (0-5) and the social value response.
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
Insurance and pension services (CPV 6650) in North East England — and who usually turns up
Cleveland Fire Authority has too little published record in this market to describe on its own; the North East England market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Insurance and pension services (CPV 6650) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Cleveland Fire Authority
contract notices in 36 months: 1 in CPV 6650 · 1 in division 66 · 22 in all categories (15 without competition · 4 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 2 lots. All 2 lots are from older notices, which count bids received. Small sample.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 2 lots. Small sample.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Nothing published for this buyer in this sector: no comparable estimate → award pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Nothing published for this buyer in this sector: no award dates published.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 23 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 18 notices.
North East England · Insurance and pension services (CPV 6650)
contract notices delivered in North East England in 36 months: 5 in CPV 6650 (4 competed) · 138 in division 66 (74 competed, 26 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 6650), last 36 months: 3 lots. All 3 lots are from Procurement Act 2023 notices, which count bids assessed.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 6650), last 36 months: 3 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 66), last 36 months: 18 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 66), last 36 months: 20 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 6650), last 36 months: 3 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 66), last 36 months: 63 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the North East England market’s usual movement over 18 lots (division 66), applied to the £500,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| PWC LLC Large | 2 class wins | this month | at estimate n=17 | 42% |
| Aon Solutions UK Limited Large | 1 class wins | this month | at estimate n=9 | 40% |
| Marsh Limited Large | 2 class wins | this month | at estimate n=28 | 38% |
| Unum UK SME | 1 class wins | 26 months ago | no comparable pairs | 34% |
| Aviva Life & Pensions Ltd SME | 1 class wins | 26 months ago | no comparable pairs | 34% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s median on its own comparable single-supplier wins, CPV 6650 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2026, 17:16 BST
- Last source update
- 21 Sept 2026, 17:16 BST
- Award evaluation window
- Submission end — 5 Feb 2027, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776e0Find a Tender
How to participate & submission route
Official notice Submit via In-tend- Expression of interest (EOI)
- —
- Tender submission deadline
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 16 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published1 day ago21 Sept 2026, 17:16 BST
- Clarification questions byin 24 days16 Oct 2026, 17:00 BST
- Submission deadlinein 40 days2 Nov 2026, 12:00 GMT
- Award decision expected byin 136 days5 Feb 2027, 23:59 GMT
- Contract startsin 220 days1 May 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Sept 2026, 17:16 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender