Official UK procurement notice
The Provision of Audio-Visual Equipment, Installation and Support
Authority: Outwood Grange Academies Trust (Education)
What is being bought
Published requirement descriptionOutwood Grange Academies Trust and its academies (hereafter referred to as the Trust) are seeking to appoint a strategic partner for the supply and installation of essential AudioVisual (AV) equipment. This key partnership is designed to directly support and enhance the learning environment for our students, academies, and the wider communities we serve. The opportunity covers the end-to-end provision of AV equipment, including installation and where applicable its maintenance/support. The predominant aspect of the tender focuses on the need to support our academies interactive and noninteractive displays; including fixtures such as wall brackets, mounts, cabling, and covers. However, the strategic partner will need to be able to support the Trust's other ad-hoc AV equipment and support requirements; including but not limited to; Main Hall AV equipment, Classroom Visualisers, and Desktop Monitors.
- The authority expects to re-tender this requirement around 2 Feb 2030, 23:59 GMT.
CPV: Audio-visual equipment
How this framework works
From the published notice- Bids received
- 1 bids received · 1 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 18 May 2026
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 30%
- Pricing: 70%
Published award criteria (2)
- Pricing
- Quality
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “The Provision of Audio-Visual Equipment, Installation and Support” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Feb 2030
- First published
- 12 Nov 2025, 08:05 GMT
- Last source update
- 14 Apr 2026, 08:33 BST
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
ITTAVE1125- FTS notice number
2026/S 000-008716- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05df22Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Mar 2026, 10:00 GMT
- Clarification deadline
- 13 Feb 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All suppliers must be registered here: in-tendhost.co.uk/educationportal/aspx… ↗
Submissions will onlybe accepted through this portal
Timeline
12 Nov 2025 → 18 May 2026 · 11 dates- Planning notice published338 days ago12 Nov 2025, 08:05 GMT
- Market engagement300 days ago19 Dec 2025, 23:59 GMT
Interested parties can contact Outwood via [email protected] to register their interest and request any additional information
- Tender notice published256 days ago2 Feb 2026, 07:50 GMT
- Next notice expected255 days ago2 Feb 2026, 23:59 GMT
- Clarification questions by245 days ago13 Feb 2026, 10:00 GMT
- Admission / appointment period ends221 days ago · period end, not a bid countdown9 Mar 2026, 10:00 GMT
- Assessment summaries sent210 days ago20 Mar 2026
- Award decision expected by209 days ago20 Mar 2026, 23:59 GMT
- Standstill ends198 days ago31 Mar 2026, 23:59 BST
- Latest notice published185 days ago14 Apr 2026, 08:33 BST
- Contract starts151 days ago18 May 2026, 00:00 BST
Notice history
12 events · 5 releases on Find a Tender · since 12 Nov 2025- Preliminary market engagement notice published12 Nov 2025, 08:05 GMTUK2
- Planned procurement notice published12 Nov 2025, 08:24 GMTUK3
- Status changed to planned12 Nov 2025, 08:24 GMT
- Procurement method changed12 Nov 2025, 08:24 GMT
- Deadline published: 27 Feb 2026, 12:00 GMT12 Nov 2025, 08:24 GMT
- Tender notice published2 Feb 2026, 07:50 GMTUK4
- Status changed to active2 Feb 2026, 07:50 GMT
- Deadline moved to 9 Mar 2026, 10:00 GMT2 Feb 2026, 07:50 GMT+10 days · was 27 Feb 2026, 12:00 GMT
- Contract award notice published20 Mar 2026, 12:04 GMTUK6
- Status changed to complete20 Mar 2026, 12:04 GMT
- Contract signature expected2 Apr 2026, 23:59 BSTscheduled
- Contract details notice published14 Apr 2026, 08:33 BSTUK7
Routine re-releases (5)
- 2025-11: 2 releases · 12 Nov 2025, 12 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Virtue Technologies LimitedSME18 May 2026 – 17 May 2028 · up to 17 May 2030Extensions: The contract will be based on an initial 2-year term, but with the option for the Trust to extend for up to a further 2 years. | £1,600,000 | 19 Mar 2026 | Awarded |
Contracts
Contract 1 · Virtue Technologies LimitedSME
- Signed
- 13 Apr 2026
- Value
- £1,600,000
- Period
- 18 May 2026 – 17 May 2028 · up to 17 May 2030 with extensions
- Status
- active
- Extensions
- The contract will be based on an initial 2-year term, but with the option for the Trust to extend for up to a further 2 years.
No agreed KPIs: The contract value is above the relevant threshold but more than £5 million including VAT
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 13 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- VIRTUE TECHNOLOGIES LIMITEDFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender