Find a TenderAwarded

Published 9 Feb 2021, 09:08 GMT

Official UK procurement notice

T1-5641 Look Ahead Care and Support Planned Works Contract

Authority: Look Ahead Care & Support Ltd

2 lotsWorksRestricted procedureSME suitableMax 1 lot per supplier

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44)

+1 more

Construction & Civil Engineering (45)

Delivery: East of England (UKH23)London (UKI3)South East (UKJ12)

Published estimate£11,600,000total for 2 lots

Submissions closed 12 Mar 2021awarded 12 Oct 2021

Awarded to T Gilmartin Ltd, Architectural Decorators Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The delivery of planned and cyclical works for stock owned and managed by Look Ahead Care and Support

CPV: Articles for the bathroom and kitchen · Bathroom furniture · Bathrooms construction work · Doors · Electrical equipment and apparatus · Installation of door and window frames · Installation of doors and windows and related components · Overhaul and refurbishment work · Painting work of buildings · Refurbishment work · Roof · Windows, doors and related items

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£11,665,000 together) · win at most 1 of them · same evaluation weights on every lot

Lot #1Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton KeynesAwardedRenewalPublished value£5,540,000

The works required by the contracts, include but are not restricted to:

Kitchen Replacement Works
Bathroom, Shower Room and WC Replacement Works
Electrical Works including Storage Heater Installations
Roofing Replacement Works
Window and Door Replacement Works
Internal and External Cyclical Decorations, including Flooring Replacement Works
High value void works, including planned replacements*
Disrepair works*
Change of tenure works*

*These works are not guaranteed in any way as their volume and frequency is unknown. Tenderers are also to note that a reactive response will be required to the undertaking of these works. Additional information: All estimated contract values are EXCLUSIVE of VAT.

The client reserves the right to limit the number of lots awarded to any given Tenderer. A Tenderer, will not be awarded more than one Lot. Look Ahead will award the Lots on the following basis.

Lot 1 will be awarded to the second placed Tenderer

Lot 2 will be awarded to the top placed Tenderer

Delivery: East of England, London, South East · Properties owned and managed by Look Ahead in Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes

Extensions: The Contract will be subject to annual reviews and run for a period of five years with the option for renewal, as decided by Look Ahead, for an extension of up to a further one year plus one year. The maximum duration of the contract is therefore seven years.Second stage: 5–7 candidates invited to tenderVariant bids: not allowed

31600000 Electrical equipment and apparatus 39144000 Bathroom furniture 44112400 Roof 44221000 Windows, doors and related items 44221200 Doors 44410000 Articles for the bathroom and kitchen

Lot #2Central London, East London, South London, South East London and Kent.AwardedRenewalPublished value£6,125,000

The works required by the contracts, include but are not restricted to:

Kitchen Replacement Works
Bathroom, Shower Room and WC Replacement Works
Electrical Works including Storage Heater Installations
Roofing Replacement Works
Window and Door Replacement Works
Internal and External Cyclical Decorations, including Flooring Replacement Works
High value void works, including planned replacements*
Disrepair works*
Change of tenure works*

The client reserves the right to limit the number of lots awarded to any given Tenderer. A Tenderer, will not be awarded more than one Lot. Look Ahead will award the Lots on the following basis.

Lot 1 will be awarded to the second placed Tenderer

Lot 2 will be awarded to the top placed Tenderer

Delivery: East of England, London, South East · Properties owned and managed by Look Ahead in Central London to include East and South London, Kent, Surrey and Essex.

31600000 Electrical equipment and apparatus 39144000 Bathroom furniture 44112400 Roof 44221000 Windows, doors and related items 44221200 Doors 44410000 Articles for the bathroom and kitchen

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Technical: 60%
price: 40%

Published award criteria (2)

Technical: 60
Price: 40

Conditions of participation1

Suitability
As detailed in PAS Document 1

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 9 Feb 2021, 09:08 GMT
Last source update: 3 Feb 2022, 09:05 GMT
FTS notice number: 2022/S 000-003098
Classification (CPV): Articles for the bathroom and kitchenBathroom furnitureBathrooms construction workDoorsElectrical equipment and apparatusInstallation of door and window framesInstallation of doors and windows and related componentsOverhaul and refurbishment workPainting work of buildingsRefurbishment work
+2 more
RoofWindows, doors and related items
Delivery area: East of England (UKH23)London (UKI3)South East (UKJ12)
Official registry OCID: ocds-h6vhtk-029165 Find a Tender

Publisher note: (MT Ref:225264)

How it was run

Official notice

Run through: mytenders · Who buys & how to bid on myTenders

Supplier login requiredLanguage: EN

Access & registration note: Free publication showcase; bidding happens on buyer portals

Submission deadline: 12 Mar 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

12 Mar 2021 → 3 Feb 2022 · 3 dates

Submission deadline
12 Mar 2021, 12:00 GMT
Invitations to tender expected
2 Apr 2021, 00:00 BST
Notice published
3 Feb 2022, 09:05 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Feb 2022, 09:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,000,0002 contracts exc. VAT

Bids received 1010 from SMEs

Contracts signed 2latest 12 Oct 2021

Awarded to	Value	Date	Status
Lot 1 · Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes1 award
T Gilmartin Ltd	£950,000 †	—	Awarded
Lot 2 · Central London, East London, South London, South East London and Kent.1 award
Architectural Decorators Ltd	£1,050,000 †	—	Awarded

Contracts

Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes · T Gilmartin Ltd
Signed
12 Oct 2021
Value
£950,000
Status
active
Central London, East London, South London, South East London and Kent. · Architectural Decorators Ltd
Signed
27 Sept 2021
Value
£1,050,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes	5bids · 5 electronic	5	—	—
2 · Central London, East London, South London, South East London and Kent.	5bids · 5 electronic	5	—	—

Contracting authority & participating public bodies

Look Ahead Care and Support

Contracting authorityBody governed by public lawHousing and community amenities Kings Buildings, 16 Smith Square, London, UK, SW1P 3HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Cabinet OfficeReview contact point London
High Court of England and WalesMediation body LondonContact phone
Public Procurement Review ServiceReview body LondonContact email, phone

Process and specification contact points (1)

Faithorn Farrell TImms LLPProcess contact point Kent, South EastContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

T. Gilmartin Ltd.Awarded supplier Gilmartins House,, 102 Collingdon Street, Luton, East of England, LU1 1RX
The AD Construction Group (Architectural Decorators Ltd)Awarded supplier Samuel House, 7 Powerscroft Road, Sidcup, Kent, Sidcup, London, DA14 5DT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria