Official UK procurement notice
System Adnoddau Dynol Chwaraeon Cymru / Sport Wales Human Resources System
Authority: Sport Wales (Charity / VCSE)
Mae Chwaraeon Cymru yn chwilio am blatfform Adnoddau Dynol modern, sy'n canolbwyntio ar y defnyddiwr, i gefnogi cylch bywyd llawn cyflogeion, o recriwtio hyd at gyflogaeth, datblygu a rheoli'r gweithlu. Mae Chwaraeon Cymru yn dymuno caffael datrysiadau sy'n cyflawni’r canlynol: Published lot titles: System Rheoli Recriwtio / Recruitment Management System; System Rheoli Cyflogeion / Employee Management System.
What is being bought2 lots · detail below
Published requirement descriptionMae Chwaraeon Cymru yn chwilio am blatfform Adnoddau Dynol modern, sy'n canolbwyntio ar y defnyddiwr, i gefnogi cylch bywyd llawn cyflogeion, o recriwtio hyd at gyflogaeth, datblygu a rheoli'r gweithlu. Mae Chwaraeon Cymru yn dymuno caffael datrysiadau sy'n cyflawni’r canlynol:
- Darparu profiad defnyddiwr modern a greddfol.
- Bodloni Safonau'r Gymraeg drwy allu dwyieithog gwirioneddol yn hytrach na throshaenau cyfieithu peirianyddol.
- Cydymffurfio â deddfwriaeth hygyrchedd a gofynion WCAG.
- Lleihau gweinyddiaeth faniwal a dyblygu.
- Gwella adrodd a gwybodaeth am y gweithlu.
- Integreiddio'n effeithiol gydag ecosystem ddigidol ehangach Chwaraeon Cymru.
- Cefnogi twf sefydliadol a gwella gwasanaethau yn y dyfodol.
Sport Wales is seeking a modern, user-centred Human Resources platform to support the full employee lifecycle, from recruitment through to employment, development and workforce management. Sport Wales wishes to procure solutions that:
- Deliver a modern and intuitive user experience
- Meet Welsh Language Standards through genuine bilingual capability rather than machine translation overlays
- Comply with accessibility legislation and WCAG requirements.
- Reduce manual administration and duplication
- Improve reporting and workforce insight
- Integrate effectively with Sport Wales' wider digital ecosystem
- Support future organisational growth and service improvement.
CPV: Software package and information systems
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£225,000 together) · same evaluation weights on every lotLot #1System Rheoli Recriwtio / Recruitment Management SystemPublished value£112,500
Darparu platfform recriwtio o'r dechrau i'r diwedd sy'n galluogi Chwaraeon Cymru i ddenu, recriwtio a phenodi ymgeiswyr drwy siwrnai recriwtio hygyrch a dwyieithog.
To provide an end-to-end recruitment platform that enables Sport Wales to attract, recruit and appoint candidates through an accessible and bilingual recruitment journey.
Lot #2System Rheoli Cyflogeion / Employee Management SystemPublished value£112,500
Darparu platfform rheoli gweithlu modern sy'n cefnogi cyflogeion, rheolwyr llinell, Adnoddau Dynol, cyflogres ac uwch arweinwyr drwy gydol cylch oes cyflogaeth.
To provide a modern workforce management platform supporting employees, line managers, HR, payroll and senior leaders throughout the employment lifecycle.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Ansawdd / Quality: 60%
- Asesiad Arddangos / Demonstration Assessment: 20%
- Masnachol / Commercial: 20%
Published award criteria (3)
- Ansawdd / Quality: Darparu Gwasanaethau a Phrofiad / Service Provision and Experience
- Asesiad Arddangos / Demonstration Assessment
- Masnachol / Commercial
No conditions of participation were published on the notice; check the tender documents.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- Turnover usually expected: about £44,975 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Sport Wales buys Software package and information systems (CPV 48), and who usually turns up
Sport Wales’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 19 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13% / 9%
2–325% / 47%
4–625% / 30%
7+38% / 14%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate67% / 55%
Within ±2%17% / 21%
Above estimate17% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1System Rheoli Recriwtio / Recruitment Management SystemCPV 48Published estimate£113k
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid10%
2–340%
4–630%
7+20%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 32 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£94k–£113k
Estimate£113k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| TEAMWORKS INNOVATIONS UK LIMITEDWorked for this buyer | System Weinyddol Gweithrediadau / Sports Operations Administration Systemruns to Apr 2031 | — | £181k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £415k2 awards in 36m · last 7 months ago | 1 live · £181k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% below n=2 | |
CIVICA UK LIMITEDLarge | £47m162 awards in 36m · last this month | 64 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=19 |
Access UK LtdLarge | £44m95 awards in 36m · last this month | 35 live · £67m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% below n=11 |
| £29m28 awards in 36m · last 1 month ago | 12 live · £5.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% above n=3 | |
| £6.4m23 awards in 36m · last 1 month ago | 7 live · £6.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
Lot #2System Rheoli Cyflogeion / Employee Management SystemCPV 48Published estimate£113k
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–339%
4–628%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 32 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£94k–£113k
Estimate£113k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Softcat PlcLarge | £274m364 awards in 36m · last this month | 104 live · £569m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
| £105m75 awards in 36m · last this month | 20 live · £5.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
CIVICA UK LIMITEDLarge | £47m162 awards in 36m · last this month | 64 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=19 |
Access UK LtdLarge | £44m95 awards in 36m · last this month | 35 live · £67m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% below n=11 |
| £36m53 awards in 36m · last this month | 18 live · £17m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% below n=15 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder contracts appear on the Retender Radar, not yet in these figures.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Nov 2026, 13:26 GMT
- Last source update
- 4 Nov 2026, 13:26 GMT
- Award evaluation window
- Submission end – 26 Jan 2027
- FTS notice number
2026/S 000-104679- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b2ecFind a Tender
How to participate & submission route
Official notice Submit via Sell2Wales- Requests to participate (first stage)
- —
- Tender submission deadline
- 4 Dec 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
4 Nov 2026 → 1 Feb 2027 · 4 dates- Tender notice published14h ago4 Nov 2026, 13:26 GMT
- Today5 Nov 2026
- Submission deadlinein 29 days4 Dec 2026, 12:00 GMT
- Award decision expected byin 82 days26 Jan 2027, 23:59 GMT
- Contract startsin 87 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published4 Nov 2026, 13:26 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender - English
- Bidding documents and specifications Commercial Response Document - Welsh
- Bidding documents and specifications Commercial Response Document - English
- Bidding documents and specifications Quality Response Template - Welsh
- Bidding documents and specifications Invitation to Tender - Welsh
- Bidding documents and specifications Technical Response Document - Welsh
- Bidding documents and specifications Technical Response Document - English
- Bidding documents and specifications Quality Response Template - English
Notices published for this procedure
- Tender notice Tender notice on Find a Tender