Official UK procurement notice
Provision of an Asset Management Solution - Competitive Flexible Procedure
Authority: Isle of Wight Council (Local council)
What is being bought
Published requirement descriptionTo provide an Asset Management Solution for the Authority’s Property Services department that is fit for purpose and which contributes towards the Authority’s objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the Council's Property Portfolio. Contract mobilisation expected to be 04 Jan 27 - 24 May 27.
Please note that the start date is the expected 'Go Live' date, but the contract mobilisation is expected to begin 04 January 2027.
- Not divided into lots: One solution required only, therefore lots are not appropriate.
How the procedure runs: Please refer to the Tender Pack for full details. This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. This Competitive Flexible Procedure will be conducted in two stages and will include presentations. - The Procurement does not require negotiations with the more…
Suppliers, for example in connection with the draft Contract. • Tender Stage 1 – Invitation to submit a tender (shortlist will be maximum of 4 suppliers) • Tender Stage 2 (presentations from those shortlisted) • Award Stage- No preliminary market engagement: PME decided not to be a requirement, hence no notice published.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Lot 1Published value£201,300
- Value
- £201,300 exc. VAT · £241,560 inc. VAT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Method Statement 1 - Data Migration / Data Upload — 10%
- Method Statement 2 - Data Security — 5%
- Method Statement 3 - User Engagement with the System — 5%
- Method Statement 4 - Demonstration Qualitative Assessment. Reserved for Stage Two of the Competitive Flexible Procedure — 20%
- Price — 60%
Published award criteria (5)
- Method Statement 1 - Data Migration / Data Upload — The Supplier is required to lead the Data Migration and Data Cleansing element at the start of the contract, as well as being responsible for the initial data upload. Please describe in detail the support provided to the Authority for data migration, including scope (e.g. data mapping, cleansing, validation), responsibilities, tools used, and any assumptions or exclusions. Please outline in your response but not be limited to: - A clear mobilisation and implementation timeline showing the critical path - How data will be collated and migrated onto the database. - How data accuracy, consistency and completeness will be controlled and assured during migration. - Validation methods, quality assurance workflows and testing processes - Details of how data will be returned to the council at contract end, including format and secure transfer method, at no additional cost to the Authority - Evidence that the system supports integration with other software platforms through APIs and import/export functions - Initial Data upload is required during the migration phase, please set out further information on how you would manage and co-ordinate this, including details on volumes supported, formats accepted etc.
- Method Statement 2 - Data Security — The nature of the information held within the solution places a greater emphasis on data security. Please confirm how your solution addresses information security, including, but not limited to the points below: - Evidence of data protection controls, information on where the data is stored, and demonstration of compliance with ICO data residency and UK GDPR requirements if stored offsite. - Confirmation that the Council maintains 100% ownership of the data. - Confirmation that the system supports single sign on. - Does the system support Multi-Factor Authentication? - Evidence that the system provides tamper proof audit logs that detail who accessed, modified or deleted a record. - Information regarding the frequency of backups and any data encryption of these, as well as the storage of backups and if these are held in a separate geographic location than the server. - Confirmation of physical security controls for any onsite hosted hardware. - Detail explaining what your contractual guarantee for notifying us of a data breach is.
- Method Statement 3 - User Engagement with the System — The solution will be used by a broad cross section of the Authority’s departments, each requiring different outputs from the system, this also emphasises the importance of ongoing technical support. Please address how the proposed solution meets the requirements within the specification, outlining where it may exceed the requirements and addressing the items below: • Evidence on an intuitive system interface, providing an easy to navigate platform where data is accessible and clearly laid out. This should be suitable for non-technical users. • Evidence that a detailed training programme will be provided at the start of the contract with further training documents available throughout the life of the contract. • A breakdown of your approach to database/solution support, your expected query/support response times, support hours and routes for escalation, and how this meets or exceeds our KPIs. • Evidence of customisable reporting and details on how this is achieved to meet the needs of different service areas. • Information on your approach to system maintenance, upgrades and future product development. • Details on how software upgrades take place and if they are conducted outside of standard business hours limiting any downtime. • Explanation on how the database handles Subject Access Requests (SAR’s) from tenants. • Information on the business continuity and disaster recovery arrangements, including Recovery Point Objective (RPO) and Recovery Time Objective (RTO). - A breakdown of the training provided to ensure the competency of users ahead of BAU.
- Method Statement 4 - Demonstration Qualitative Assessment. Reserved for Stage Two of the Competitive Flexible Procedure — • Please demonstrate via the demonstration, the meeting of all mandatory specification requirements that will be delivered within the core system offering. Please clearly identify: o any functionality requiring additional modules, integrations, or third-party solutions; o any associated additional costs (one-off or recurring) o details of the product/solution roadmap, including planned enhancements, release frequency, and approach to continuous improvement (10%). • Please demonstrate your processes and procedures for managing this project including how you will maintain effective communication with the Authority throughout the contract (5%). • Please demonstrate how the Property Management requirements will be met, including registration, property details, history, records, as well as hoe the system produces meaningful reports at no additional cost. (5%).
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Isle of Wight Council buys Software package and information systems (CPV 48) — and who usually turns up
Isle of Wight Council’s own published record, next to the South East England market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Isle of Wight Council
contract notices in 36 months: 21 in division 48 (13 without competition · 6 route not published) · 100 in all categories (31 without competition · 13 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 19 lots. 16 lots are from Procurement Act 2023 notices (bids assessed, middle 1) and 3 from older notices (bids received, middle 2).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 19 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 20 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 16 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 168 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in this industry (CPV 48), last 36 months: 15 notices.
South East England · Software package and information systems (CPV 48)
contract notices delivered in South East England in 36 months: 543 in division 48 (212 competed, 133 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 75 lots. 40 lots are from Procurement Act 2023 notices (bids assessed, middle 4) and 35 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 75 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 44 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 52 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 54 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 229 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on this buyer’s own usual movement over 20 lots (all categories), applied to the £201,300 estimate on this notice.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Sept 2026, 17:10 BST
- Last source update
- 29 Sept 2026, 17:10 BST
- Award evaluation window
- Submission end — 18 Dec 2026, 23:59 GMT
- Authority reference
DN830991- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077cf0Find a Tender- Contract terms summary
The requirement can be set out as below: (1a) Payment for the Asset Management Solution will be made once the acceptance testing milestone has been signed off by the Authority and paid via PO. This is to be to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier). (1b) more…
Professional/Implementation services will be paid via PO and be considered as “one off” payments. This is to be to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier). Asset Management Solution Integration/Configuration as detailed to meet our requirements will be paid once the acceptance testing milestone has been signed off by the Authority and paid via PO. This is to be agreed by the Authority with successful supplier on contract acceptance however must be completed at the very latest by 24 May 2027 (or the Go Live date, if this commences earlier). (c) Support, Maintenance and License requirements will commence after the acceptance testing milestone has been signed off by the Authority. This will start the S/M/L element of the contract for the Asset Management Solution. The term of the S/M/L contract will be 3 years from the date of the acceptance testing milestone signed off by the Authority, expected to be at the latest by 24 May 2027. Payment for this element will be paid annually in advance via PO.
- How it runs
Please refer to the Tender Pack for full details. This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure. This Competitive Flexible Procedure will be conducted in two stages and will include presentations. - The Procurement does not require negotiations with the Suppliers, for example in connection with the draft Contract. • Tender Stage 1 – more…
Invitation to submit a tender (shortlist will be maximum of 4 suppliers) • Tender Stage 2 (presentations from those shortlisted) • Award Stage
How to participate & submission route
Official notice Submit via ProContract (Due North)- Expression of interest (EOI)
- —
- Tender submission deadline
- 27 Oct 2026, 14:00 GMT
- Clarification deadline
- 16 Oct 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please refer to Pro Contract eTendering portal - https://procontract.due-north.com/ This will be used for the following purposes: (a) Issuing of ITT, any associated documents and / or further instructions. (b) Uploading and sharing of related documents to the ITT. (c) Messaging suppliers, either globally in relation to updates or individually where applicable. (d) Issuing updates, clarifications or information related to the ITT. The Supplier shall ensure via the Portal more…
that: (a) All communications with the Authority, including clarifications, are directed via the messaging facility and they monitor the messaging facility for any updates related to the ITT. (b) Messaging queries including discrepancies, omissions or concerns about the Tender Pack are raised. (c) The submission of the Tender response document related to this procurement. (d) Suppliers are advised not to make any direct contact with the Authority or their representatives concerning any aspects of this ITT process other than by the Authority’s Portal, except in exceptional circumstances. (e) In the event of any operational issues in using the Portal Suppliers should contact [email protected] Documents must be uploaded in an “Open Document” format, and all attachments will ideally be Zipped into one file. (Use PDF documents where possible to reduce file sizes). Suppliers can upload / amend their Tender response via the Portal at any time prior to the submission deadline. The Tender response is secure and only visible to the Supplier up until the close deadline date / time at which point the system is locked to the Supplier and contents become visible to the Authority. Tenders received after the return date will not be considered, unless there is a justifiable and evidenced reason beyond the control of the Supplier. Tenders must be completed in English and unit rates and prices must be quoted in pounds sterling. Prices submitted are to be exclusive of VAT. The Authority is not bound to accept the lowest or any Tender and may accept the whole or part of any Tender. Information provided by the Supplier in the Tender shall constitute an irrevocable offer to the Authority that shall form part of any subsequent contract between the parties. All information related to the Authority and supplied in connection with this procurement shall be kept by the Supplier in strictest confidence.Timeline
5 published dates · Europe/London- Tender notice publishedjust passed29 Sept 2026, 17:10 BST
- Clarification questions byin 17 days16 Oct 2026, 14:00 BST
- Submission deadlinein 28 days27 Oct 2026, 14:00 GMT
- Award decision expected byin 80 days18 Dec 2026, 23:59 GMT
- Contract startsin 236 days24 May 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published29 Sept 2026, 17:10 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender