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Find a TenderAwardedContract details notice
Published 13 Mar 2026, 14:24 GMT

Official UK procurement notice

System Weinyddol Gweithrediadau / Sports Operations Administration System

Official notice

Authority: Sport Wales (Charity / VCSE)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)
Published estimate£225,000≈ £45k / year · £270,000 inc. VAT19.6% below published estimate
Submissions closed 10 Apr 2026awarded 20 Apr 2026
Awarded to TEAMWORKS INNOVATIONS UK LIMITED
Contract term 5 yrsends 30 Apr 2031 · starts 30 Apr 2026

What is being bought

Published requirement description

Award of System Weinyddol Gweithrediadau / Sports Operations Administration System

  • No preliminary market engagement: Not Required

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsPublished value£225,000
Contract period: 30 Apr 2026 – 30 Apr 2031 (5 yrs)Value: £225,000 exc. VAT · £270,000 inc. VAT
Delivery: Wales
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Swyddogaethol / Functional: 50%
  • Technegol / Technical: 30%
  • Masnachol (Prisiau a Ffioedd) / Commercial (Pricing and Fees): 20%
Published award criteria (3)
  • Swyddogaethol / Functional
  • Technegol / Technical
  • Masnachol (Prisiau a Ffioedd) / Commercial (Pricing and Fees)
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Mar 2026, 14:24 GMT
Last source update
14 May 2026, 15:34 BST
Award evaluation window
Submission end – 30 Apr 2026
FTS notice number
2026/S 000-023042
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0669f7 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
10 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

13 Mar 2026 → 14 May 2026 · 7 dates
  1. Tender notice published223 days ago
    13 Mar 2026, 14:24 GMT
  2. Submission deadline195 days ago
    10 Apr 2026, 12:00 BST
  3. Assessment summaries sent185 days ago
    20 Apr 2026, 00:00 BST
  4. Contract starts175 days ago
    30 Apr 2026, 00:00 BST
  5. Award decision expected by174 days ago
    30 Apr 2026, 23:59 BST
  6. Standstill ends173 days ago
    1 May 2026, 23:59 BST
  7. Latest notice published161 days ago
    14 May 2026, 15:34 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Mar 2026
  1. Tender notice published
    13 Mar 2026, 14:24 GMT
    UK4
  2. Contract award notice published
    22 Apr 2026, 18:55 BST
    UK6
  3. Status changed to complete
    22 Apr 2026, 18:55 BST
  4. Contract signature expected
    5 May 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    14 May 2026, 15:34 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £180,9001 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 1 May 2026
Awarded toValueDateStatus
TEAMWORKS INNOVATIONS UK LIMITED5 May 2026 – 30 Apr 2031£180,90020 Apr 2026Awarded

Contracts

  • System Weinyddol Gweithrediadau / Sports Operations Administration System · TEAMWORKS INNOVATIONS UK LIMITED

    Signed
    1 May 2026
    Value
    £180,900
    Period
    5 May 2026 – 30 Apr 2031
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders22—

Contracting authority & participating public bodies

Sport Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 524477 Sport Wales National Centre, Cardiff, Wales, CF11 9SWContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (13)

Official links; attachments are not copied

Tender pack and attachments

Show 2 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender