Official UK procurement notice
Supply of Temporary Agency Staff for Educational Settings
Authority: Academy Transformation Trust (Public body)
What is being bought3 lots · detail below
Published requirement descriptionProvision of temporary agency staffing services for educational settings across 21
academies within the Academy Transformation Trust. Services include teaching, support,
and administrative roles. Suppliers must provide qualified and vetted staff in compliance
with safeguarding and employment standards.
The contract values stated above are estimated. Agency staffing is a fluctuating
commodity, and actual spend may vary depending on demand across the Trust's
academies during the contract term. These figures represent anticipated expenditure for
planning purposes only and do not constitute a guaranteed level of spend.
- The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.
- How the procedure runs: The procurement will follow a competitive flexible procedure, beginning with an expression of interest. Interested suppliers must email [email protected] to register their interest in the opportunity. Following registration, suppliers will be issued a Procurement-Specific Questionnaire (PSQ). Responses will be evaluated against defined selection criteria, and a shortlist of qualified suppliers will be created. Shortlisted suppliers will then be invited to tender. This stage may involve multiple rounds of tender submissions, during which there may be refinement of the award criteria and negotiations to enhance value and clarify proposals. This structured process ensures a fair, transparent, and competitive approach to selecting the most suitable agency staffing supplier for the Trust's 21 academies.
CPV: Supply services of personnel including temporary staff
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 6 bids on the busiest of 3 lots · 9 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Aug 2025
Published description of the framework
Framework pricing is based on a schedule of rates submitted during the competitive flexible procedure. The procurement was split into 3 lots: National, East of England and the Midlands.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1National Supply of Temporary Agency StaffAwardedRenewal UKPublished value£4,000,000
This lot covers the provision of temporary agency staffing services across all academies within the Academy Transformation Trust, including all regions. Suppliers awarded this lot will be responsible for providing temporary staff to any of the 21 academies nationwide. The lot is intended for suppliers with the capacity to deliver services on a national scale, ensuring timely and efficient provision of qualified staff across multiple locations.
Lot #2Supply of Temporary Agency Staff - West MidlandsAwardedRenewal North East, North West +7Published value£2,000,000
This lot specifically covers the supply of temporary agency staffing services for academies located in the West Midlands region. Suppliers awarded this lot will be expected to provide qualified temporary staff for roles such as teaching, support, and administrative positions within the academies located in this area. The lot is designed for suppliers with a strong regional presence and the ability to quickly mobilize staff within the West Midlands.
Lot #3Supply of Temporary Agency Staff - East of EnglandAwardedRenewal North East, North West +7Published value£1,500,000
This lot is focused on the East of England region, covering academies in that geographical area. Suppliers awarded this lot will be required to provide temporary agency staffing services for teaching and support roles across the academies in this region. Suppliers should be capable of meeting the specific needs of schools in the East of England, offering flexible staffing solutions to address short-term requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Supply of Temporary Agency Staff for Educational Settings” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jan 2030
- First published
- 7 Apr 2025, 16:53 BST
- Last source update
- 1 Sept 2026, 09:24 BST
- Award evaluation window
- Submission end – 3 Jul 2025
- Authority reference
ATT-005- FTS notice number
2025/S 000-013489- Latest notice
- Contract termination notice (UK11)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe5aFind a Tender
- How it runs
The procurement will follow a competitive flexible procedure, beginning with an expression of interest. Interested suppliers must email [email protected] to register their interest in the opportunity.
Following registration, suppliers will be issued a Procurement-Specific Questionnaire (PSQ). Responses will be evaluated against defined selection criteria, and a shortlist of qualified suppliers will be created.
Shortlisted suppliers will then be invited to tender. This stage may involve multiple rounds of tender submissions, during which there may be refinement of the award criteria and negotiations to enhance value and clarify proposals.
This structured process ensures a fair, transparent, and competitive approach to selecting the most suitable agency staffing supplier for the Trust's 21 academies.
How it was run
Official notice- Requests to participate (first stage)
- 18 Apr 2025, 12:00 BST
- Appointment period ends
- 18 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All suppliers must register their interest by emailing the tenders inbox at [email protected].
Please note that all communication regarding this procurement, including submission of questions, clarifications, and updates, will be managed exclusively through this inbox.
You can find academy information at: www.academytransformationtrust.co.uk ↗
Timeline
7 Apr 2025 → 1 Sept 2026 · 7 dates- Tender notice published7 Apr 2025, 16:53 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Apr 2025, 12:00 BST
- Award decision expected by3 Jul 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
- Assessment summaries sent12 Sept 2025, 00:00 BST
- Standstill ends303 days ago24 Dec 2025, 23:59 GMT
- Latest notice published53 days ago1 Sept 2026, 09:24 BST
Notice history
7 events · 5 releases on Find a Tender · since 7 Apr 2025- Tender notice published7 Apr 2025, 16:53 BSTUK4
- Tender notice published9 Apr 2025, 10:45 BSTUK4
- Contract award notice published15 Dec 2025, 19:29 GMTUK6
- Status changed to complete15 Dec 2025, 19:29 GMT
- Contract details notice published24 Dec 2025, 08:14 GMTUK7
- Contract signature expected29 Dec 2025, 23:59 GMTscheduled
- Contract termination notice published1 Sept 2026, 09:24 BSTUK11
Routine re-releases (5)
- 2025-04: 2 releases · 7 Apr 2025, 9 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · National Supply of Temporary Agency Staff1 award | |||
| 4mySchools LtdSME, Affinity Workforce Solutions, OPERAM EDUCATION GROUP LIMITED, Protocol Education Limited, THE EDWIN GROUP LIMITEDSupply of Temporary Agency Staff for Educational Settings (Lot 1 National)1 Jan 2026 – 1 Jan 2029 | £4,000,000 inc. VAT | 12 Sept 2025 | Awarded |
| Lot 2 · Supply of Temporary Agency Staff - West Midlands1 award | |||
| PK EDUCATION LIMITEDSupply of Temporary Agency Staff for Educational Settings (Lot 2 West and East Midlands)1 Jan 2026 – 1 Jan 2029 | £2,000,000 inc. VAT | 12 Sept 2025 | Awarded |
| Lot 3 · Supply of Temporary Agency Staff - East of England1 award | |||
| ATHONA Education Limited, Just Teachers Limited, Step Teachers LtdSMESupply of Temporary Agency Staff for Educational Settings (Lot 3 East of England)1 Jan 2026 – 1 Jan 2029 | £1,500,000 inc. VAT | 12 Sept 2025 | Awarded |
Contracts
Supply of Temporary Agency Staff for Educational Settings (Lot 1 National) · 4mySchools LtdSME, Affinity Workforce Solutions, OPERAM EDUCATION GROUP LIMITED, Protocol Education Limited, THE EDWIN GROUP LIMITED
- Signed
- 24 Dec 2025
- Value
- £4,000,000 inc. VAT
- Period
- 1 Jan 2026 – 1 Jan 2029
- Status
- terminated, Following a review of the Trust's agency staffing arrangements, it was identified that the rates available through the Government Commercial Agreement (GCA) framework are more commercially advantageous and represent improved value for money when compared with the existing contractual arrangements. In light of the GCA mandate relating to the supply of agency staff, the Trust has taken the decision to transition its requirements to the compliant framework solution. The termination of the existing contract has been agreed mutually with the incumbent suppliers to ensure an orderly transition and continuity of service. The Trust has subsequently appointed suppliers through Lot 1 of the GCA framework, with short-form call-off agreements executed with 16 suppliers. Where appropriate, suppliers engaged under the original procurement have been retained through the framework arrangement, ensuring continuity of supply while achieving compliance with the mandated procurement route and securing more favourable commercial rates for the Trust.
- Final value
- £462,963
- Termination
- mutuallyAgreed
8 agreed KPIs: Fill Rate · Response Time · Candidate Quality …
- Fill Rate, ≥ 90% of staffing requests fulfilled. Repeated failure may lead to review of lot allocation or removal from rotation
- Response Time, Response to same-day bookings within 30 minutes . Monitored monthly; persistent delays may trigger performance improvement notice
- Candidate Quality, ≥ 90% positive feedback from academies. Poor quality may result in candidate rejections or exclusion from future placements
- Safeguarding Compliance, 100% of staff fully vetted (e.g. DBS, references, right to work) Non-compliance is grounds for immediate suspension from the contract
- Reporting Accuracy, 100% of reports submitted on time and accurate . Inaccurate or missing reports may result in formal warnings
- Complaint Resolution, Acknowledge within 1 working day, resolve within 5. Unresolved complaints will impact supplier performance rating
- No-Show Rate, ≤ 2% of confirmed bookings. Excessive no-shows may lead to loss of booking priority
- Booking Accuracy, ≥ 98% of bookings accurate to academy request. Repeated errors will affect trust and may reduce usage
Supply of Temporary Agency Staff for Educational Settings (Lot 3 East of England) · ATHONA Education Limited, Just Teachers Limited, Step Teachers LtdSME
- Signed
- 24 Dec 2025
- Value
- £1,500,000 inc. VAT
- Period
- 1 Jan 2026 – 1 Jan 2029
- Status
- terminated, Following a review of the Trust's agency staffing arrangements, it was identified that the rates available through the Government Commercial Agreement (GCA) framework are more commercially advantageous and represent improved value for money when compared with the existing contractual arrangements. In light of the GCA mandate relating to the supply of agency staff, the Trust has taken the decision to transition its requirements to the compliant framework solution. The termination of the existing contract has been agreed mutually with the incumbent suppliers to ensure an orderly transition and continuity of service. The Trust has subsequently appointed suppliers through Lot 1 of the GCA framework, with short-form call-off agreements executed with 16 suppliers. Where appropriate, suppliers engaged under the original procurement have been retained through the framework arrangement, ensuring continuity of supply while achieving compliance with the mandated procurement route and securing more favourable commercial rates for the Trust.
- Final value
- £462,963
- Termination
- mutuallyAgreed
8 agreed KPIs: Fill Rate · Response Time · Candidate Quality …
- Fill Rate, ≥ 90% of staffing requests fulfilled. Repeated failure may lead to review of lot allocation or removal from rotation
- Response Time, Response to same-day bookings within 30 minutes. Monitored monthly; persistent delays may trigger performance improvement notice
- Candidate Quality, ≥ 90% positive feedback from academies. Poor quality may result in candidate rejections or exclusion from future placements
- Safeguarding Compliance, 100% of staff fully vetted (e.g. DBS, references, right to work) Non-compliance is grounds for immediate suspension from the contract
- Reporting Accuracy, 100% of reports submitted on time and accurate. Inaccurate or missing reports may result in formal warnings
- Complaint Resolution, Acknowledge within 1 working day, resolve within 5. Unresolved complaints will impact supplier performance rating
- No-Show Rate, ≤ 2% of confirmed bookings. Excessive no-shows may lead to loss of booking priority
- Booking Accuracy, ≥ 98% of bookings accurate to academy request. Repeated errors will affect trust and may reduce usage
Supply of Temporary Agency Staff for Educational Settings (Lot 2 West Midlands) · PK EDUCATION LIMITED
- Signed
- 24 Dec 2025
- Value
- £2,000,000 inc. VAT
- Period
- 1 Jan 2026 – 1 Jan 2029
- Status
- terminated, Following a review of the Trust's agency staffing arrangements, it was identified that the rates available through the Government Commercial Agreement (GCA) framework are more commercially advantageous and represent improved value for money when compared with the existing contractual arrangements. In light of the GCA mandate relating to the supply of agency staff, the Trust has taken the decision to transition its requirements to the compliant framework solution. The termination of the existing contract has been agreed mutually with the incumbent suppliers to ensure an orderly transition and continuity of service. The Trust has subsequently appointed suppliers through Lot 1 of the GCA framework, with short-form call-off agreements executed with 16 suppliers. Where appropriate, suppliers engaged under the original procurement have been retained through the framework arrangement, ensuring continuity of supply while achieving compliance with the mandated procurement route and securing more favourable commercial rates for the Trust.
- Final value
- £462,963
- Termination
- mutuallyAgreed
4 agreed KPIs: Fill Rate · Response Time · Candidate Quality …
- Fill Rate, ≥ 90% of staffing requests fulfilled. Repeated failure may lead to review of lot allocation or removal from rotation
- Response Time, Response to same-day bookings within 30 minutes. Monitored monthly; persistent delays may trigger performance improvement notice
- Candidate Quality, ≥ 90% positive feedback from academies. Poor quality may result in candidate rejections or exclusion from future placements
- Safeguarding Compliance, 100% of staff fully vetted (e.g. DBS, references, right to work) Non-compliance is grounds for immediate suspension from the contract
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · National Supply of Temporary Agency Staff | 6final-stage tenders | 3 | 0 | — |
| 2 · Supply of Temporary Agency Staff - West Midlands | 1final-stage tenders | 1 | 0 | — |
| 3 · Supply of Temporary Agency Staff - East of England | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
9 commercial parties on the notice- 4MYSCHOOLS LTDFramework contractor
- AFFINITY WORKFORCE SOLUTIONS LIMITEDFramework contractor
- ATHONA EDUCATION LIMITEDFramework contractor
- Just Teachers LimitedFramework contractor
- OPERAM EDUCATION GROUP LIMITEDFramework contractor
- PK EDUCATION LIMITEDFramework contractor
- PROTOCOL EDUCATION LIMITEDFramework contractor
- STEP TEACHERS LIMITEDFramework contractor
- THE EDWIN GROUP LIMITEDFramework contractor
Official documents & specifications (21)
Official links; attachments are not copiedTender pack and attachments
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
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Notices published for this procedure
- Contract termination notice Contract termination notice on Find a Tender
- Contract termination notice Contract termination notice on Find a Tender
- Contract termination notice Contract termination notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender